Jason Hendrix Email & Phone Number

Chicago, Il

Leadership and project management for all meeting, exhibits, and logistics activities; member communications and website management; administrative operations and financial oversight; special administrative projects

Greater Chicago Area

Lead strategic and efficient management of the meeting planning process for all major COT meeting and exhibit functions [COT meetings at Congress, the COT Annual Meeting/ATLS Global Symposium, and the Annual TQIP Conference], program-specific work sessions, and travel, as requested. Ensure efficacy of execution, while being mindful of the budgets, goals, and priorities of Trauma as a whole. Serve as the primary Trauma Liaison to internal ACS divisions, external organizations, and vendors in the areas of meeting and travel logistics and general administration. Direct the planning and execution of meeting communication plans, coordination of meeting related marketing and branding efforts, event management reporting, and customer service support escalation. Provide budget development and management for specific meetings budgets, as well as annual and monthly budget management for all meeting-related cost centers. Lead efforts to ensure strategic planning and process improvement in Trauma's approach to meetings and conferences. Provide high level management for the organizational liaison program and other general administrative projects in support of Trauma's goals.

Greater Chicago Area

Senior Program ManagerOperationsTrauma Quality ProgramsDivision of Research and Optimal Patient Care

Greater Chicago Area

• Organize and implement all recruitment activities, materials, and website content. Coordinate the recruitment process from inquiry to contract execution.• Coordinate all aspects of the TQIP annual national conference for TQIP participants. • Manage all contracting activities; including HIPAA related issues, contract negotiation, execution, and tracking.• Oversee implementation of the program at new hospital sites and collaborate with other staff to provide orientation and ongoing support to participants.• Ensure all required business systems are in place for smooth TQIP operations (e.g., financials, HIPAA, Aptify, meeting processes, etc.), ensuring all aspects of the program are in concert internally.• Provide support to participating hospitals on all aspects of TQIP, including regular communications with trauma centers.

Greater Chicago Area

• Organize and implement all recruitment activities, materials, and website content. Coordinate the recruitment process from inquiry to contract execution.• Coordinate all aspects of the TQIP annual national conference for TQIP participants. • Manage all contracting activities; including HIPAA related issues, contract negotiation, execution, and tracking.• Oversee implementation of the program at new hospital sites and collaborate with other staff to provide orientation and ongoing support to participants.• Ensure all required business systems are in place for smooth TQIP operations (e.g., financials, HIPAA, Aptify, meeting processes, etc.), ensuring all aspects of the program are in concert internally.• Provide support to participating hospitals on all aspects of TQIP, including regular communications with trauma centers.

Greater Chicago Area

• Negotiate, prepare and execute participation contracts, Business Associate Agreements, and addendums with participating hospitals and act as liaison between the ACS and the participating hospitals• Answers inquiries from interested NSQIP hospitals and provides ongoing customer service to existing participating hospitals.• Assist and contribute in the coordination of all aspects of the ACS NSQIP National Conference,(pre-planning, onsite execution and post event wrap up)• Assist in financial management including budget creation, monitoring revenue/expense • Contribute to overall team success by identifying problems and proactively seeking out methods to improve self-performance and/or efficiency of an operation or task

Greater Chicago Area

• Generate accounts, contacts and invoices for NSQIP customers. • Follow-up on aged receivables • Investigate and resolve customer inquiries regarding payments. • Develop billing workflow practices and procedures that ensure the accuracy of invoices• Perform monthly reconciliations to Accounting revenue journal entries• Manage the billing process for the Department of Defense hospitals in the government’s Wide Area Workflow database• Develop periodic revenue forecasts• Provide ongoing customer service

Greater Chicago Area

Coordinate and manage all aspects of the Skills-Oriented postgraduate courses: • Prepare and gather the documents for the courses • Secure equipment from vendors and supplies to meet course needs • Oversee the day-to-day operations in preparation of the Clinical Congress as it relates to skills courses • Interact regularly with chairs of courses, representatives of commercial companies, faculty members of the courses, and senior staff and staff members from the different divisions within the College.

Greater Chicago Area

Manage accounts receivable to ensure that finances are maintained in an effective, up to date and accurate mannerManage and review of contracts from hospitals, universities, City of Chicago, Cook County, and the State of Illinois.Assist Finance Director in budget development, account collections, payroll, annual audit preparation, financial reports, marketing, customer relations and human resources.

Miami/Fort Lauderdale Area

Maintained all day-to-day operations of retail sales business including accounting and finance, promotions and special events, marketing, sales, advertising, customer service, buying, store layout and design, and visual merchandisingRecruited, interviewed, hired, and trained all employeesBuilt relationships with customers to ensure repeat business and customer loyalty. Worked closely with vendors to bring in new and unusual merchandise to maintain customer interestPromoted retail business through direct marketing with development of an online mailing list and online shopping cart website; and developed relationships with key publications to gain product placement for articles on where to shop for unique items

Washington D.C. Metro Area

Responsible for overall business operations, property management, human resources, and finance and accounting.Managed accounts payable, accounts receivable, project and program budget development, annual operating budget development, financial reporting, cash management, payroll, bank relations, and annual audit preparation.Prepared budgets and managed contracts for grants; including funding from CDC, HRSA, and USAID Managed USAID grant for, and traveled to Trinidad to assist in establishing the Caribbean Coalition of National AIDS Programme Coordinators (CCNAPC) office in Port of Spain.Organized and planned meetings and conferences, including meetings management, contract negotiation, logistics, venue selection, sleeping rooms, and event space.Hired, trained, and supervised staff of six responsible for office management, accounting, meetings and travel, human resources, IT, and electronic media.Established policies and procedures for human resources, finance and accounting, purchasing, facilities, and travel. Developed, implemented, and managed the human resources activities and employee benefits programs (including employee handbook, payroll, health insurance, life insurance, dental insurance, LTD, leave balances (sick, annual, flex, etc.) EPA, personnel files, 403(b) retirement plan, COBRA, FMLA, recruiting, new hire orientation, exit interview, etc.), and negotiated coverage with providers.Prepared for and managed the annual audit.Established relationships with vendors and negotiated with them on costs, terms and contracts. Organized 2 office moves and was responsible for 4 office constructions/build outs, managing movers, contractors, architects, interior designers, and facilities management.Oversaw website redevelopment; moving from paper to electronic newsletter; and the organizations logo redevelopment.

Washington D.C. Metro Area

Conducted research for the Government Affairs division and assisted with lobbying efforts with congress.Drafted correspondence to members of Congress and the President’s cabinet on issues surrounding national HIV/AIDS policy.Assisted in coordinating ‘AIDSWatch’, a 3-day national lobbying event for advocates from around the U.S. to come to Washington, D.C. to meet with their elected officials on issues of federal AIDS funding and programs.

Washington D.C. Metro Area

Administered and coordinated federal and university loan programs as well as loan entrance and exit interviews.Supervised and trained staff of seven professional and three student assistantsConducted workshops and meetings to counsel and advise students and parents on financial aid and college funding opportunitiesResearched, wrote and published the university’s first ever brochure listing all publications available on obtaining financial aid, in conjunction with the university's research library.

Certificate In Essentials Of Project Management, Project Management, A

Certificate in the Essentials of Project Management

Accounting Courses

Accounting Courses

Bs, Mass Communications

Activities and Societies: Kappa Sigma Fraternity-Received VCU Leadership and Service Award -Served as President of Student Activities.