Office Manager & Finance Assistant
CurrentDay-to-Day Office Management-General administrative tasks including answering the phone, emails, filing, sorting incoming mail, preparing mail-Create, Organize and manage office administrative procedures that enhance overall efficiency-Establish, maintain and monitor procedures for administrative and financial recordkeeping, and filing systems-Create and manage systems for managing and ordering office supplies and maintaining inventory control-In partnership with the Operations Manager, provide IT support within the organization-Provide coverage for front desk staff as needed-Procure and inventory supplies (office and operational) for the Museum and all departments and manage all orders and vendors information in database-Enter and maintain contact records in the organization’s Point of Sale (POS) and database system (Altru), as needed-Assist the Museum with the planning and coordination of special events, tours and other events onsite and offsite, as needed-Maintain office systems and equipment-Take on other and special projects as assignedFinance Management-Act as the on-site financial liaison with BxCM’s remote accounting team-Reconcile registers daily with Visitor Service Manager-Generate financial reports as needed-Review invoices and coding for accounts payable processing-Manage vendor accounts, corresponding invoices and payments-Collect receipts and coding for credit card expenses-Manage petty cash-Recocile baking activities & make bank deposits
