Jamy Valadez Email & Phone Number

Greater Houston

Taking all that I learned in Engineering to our Architecture group. Still a perfect fit for this multi-tasking Administrator, the position features:Handling a wide variety of complex project management-related functions including Cost Control, QMS, Document Control and expected administrative functionsWorking with complex client contracts and subconsultant-agreements, tasks such as client invoicing, project budgets, and compliance with project obligations will require the building of strong balanced relationships with all stakeholders, internal and external, and use of all prior experience to be successful

Houston, Texas, United States

On behalf of Centers for Disease Control (CDC) Remote CSR call center as part of CoVid19 vaccination information Hot Line

Time off to care for terminally ill parentDe-stress/Self-Care and Recuperation - Regroup and re-learn the meaning of Work/Life balance

Houston, Texas

Responsible for all Master Data activities of the Material Master for Supply Chain SolidsFocal point for Americas including Mexico, Brazil and ArgentinaAccurate and timely entry of Material Master including Initial Set Up, Extension and Maintenance using SAP ECC moduleExecute master data change initiatives for PetroChemicals business unit in support of Commercial Team sales goals.Manage product data for manufactured and import materials leading to increased sales and customer satisfaction.Administer restricted, rationalized product and minimum manufacturing hold release process allowing for seamless order fulfillment. Initiates and monitors workflow routing resulting in on-time deliverables. Respond to Customer Service, Account Manager and Planner inquiries to troubleshoot orders, advise MOQ, material availabilityResearch data inconsistencies and provide root-cause analysisAccess to SAP Transaction Codes reserved for Super UserWork closely with Business Managers, Product Executives and other Subject Matter ExpertsAssigned projects as needed

Houston, Texas Area

Support Chief Counsel - Americas Region and Americas Region team, Chief Counsels M&A/Antitrust, EHS&S and L&EActed as interim Assistant to VP and General Counsel for 10 monthsMember of a multimillion dollar evaluation committee/project involving business units leaders and account managers in the Americas and Europe as Recordkeeper creating a comprehensive spreadsheet and organized filing system in ECMBecame a focal point for account managers to assist in reviewing and organizing their documentation for presentationRecent transition to processing invoices in SAP, entering SES, creating PRs, requesting POs and new vendor setups for several legal teamsSend invitations, Arrange meeting rooms and Maintain attendance logs for training sessionsOngoing project processing records from closed site to offsite storageParticipate in discussions, providing input and examples, with Facilities for office safety team planning Process travel requests and expense reportsAccept projects as requestedFire Warden and First ResponderNotary Public

Houston, Texas

Contract assignment for SURGE ENERGYWorking with minimal supervision, my responsibilities included: First point of contact to vendors to send Master Service Agreements, respond to inquiries, review redlines with Procurement Manager, and completed cycle by returning fully executed Agreement to vendorCompiled Certificates of InsuranceUploaded Agreements to third party Safety websiteEssentially making cold calls to vendors and establishing relationships for this new land gas/frac company

Houston, Texas Area

Currently seeking new opportunity due to closure of companyCoordinator for Project Management providing administrative support for Director of Projects and Engineering, project managers, engineering department and vessel operationsProvided Project Services support accountable for Houston IFS ERP Application for Project Management, Procurement and Info Services modulesAccountable for all document control activities for Houston assigned projects using company's EDMS Oracle-based ASSAI modules to set up Master Document Registers, created folder structure, and worked in coordination with Ceona and Client DCC requirements and while providing a flexible approach Coordinated with the Ceona's international buyers to facilitate the purchasing, logistics and transportation of goods and services from the global market for the Houston officeAdministered the Company Purchase to Pay process (P2P) by creating Purchase Requisitions, tracking progress of Purchase OrderRole of Expediter following and checking on progress of goods from PO placement of PO to receiving and receipt invoices against POs for paymentProduced reports to ensure project teams input of time worked to be captured by cost controlAccountable for Time off management and expense reporting with People IncProcessed international and national travel and accommodation requests ensuring visas, training and medical exams are current, if applicableHelped minimizing Employees Overheads Costs by ensuring employee travel and expenses were booked to the correct project codes and all timesheets were submitted in a timely basis Interfaced with Management and team counterparts in London and Aberdeen offices

Houston, Texas

Provided full-time support for multiple project managers and their projects simultaneously through the various stages of project developmentPoint of Contact for the day to day activities of the teams with basic duties including coordination of meetings with teams, clients and vendors, making national and international travel arrangements, processing expense reports, maintaining calendars, creating and maintaining project folders, and providing support to the interdisciplinary team membersCreated project matrices for IT access and work orders for any IT issuesMember of Office Response Team, CPR and first responder After the transition from Global to Technip in February 2012, assigned to the Subsea Assurance department with duties including maintaining the vessel DPR database, recording vessel fuel consumption, updating the data dashboard with vessel performance, coordinating national and international travel, and providing general support as needed Concurrently, I was Document Controller for a legacy Global project and provided administrative support to two legacy Global project managersAssisted with the compilation of data for a Builder's Risk claim and the preparation of the final documentationMy organizational skills were utilized by Manager of Subsea Contracts with my ability to quickly turnaround special projects given to meUnder Global Industries, provided administrative support to Gulf of Mexico Project Management team including two Project Directors and three Project ManagersProject teams were interdisciplinary including project engineers, field engineers, and document controlSharePoint Administrator for the Project Management site, adding information, building and maintaining the main site as well as the specific Gulf of Mexico pagesCreated and maintained filing systems for project and non-project documents.

Houston, Texas

Contract Assignment with WASTE MANAGEMENT INCSupported Community Relations Manager and Community Relations Specialist/Volunteer CoordinatorProvided back up support for VP of Community AffairsProcessed expense reports and coordinated travelProcessed check requests and tracked charitable contributions for all marketing areas and corporateAssisted coordination of and participated in employee volunteer opportunities including United WayUpdated spreadsheets for all market areas using Excel and database software, created and populated SharePoint pagesTracked Wildlife Habitat Council certification and recertification efforts, ordered posters and shipped various materials for site visits and presentations in CRM databaseCreated PowerPoint presentations for special eventsProvided general administration support for Corporate Communications, Community Relations and Public Affairs management team

Houston, Texas

Contract Assignment for NORTHERN OFFSHORE LTDProvided administrative assistance to Senior ManagementCoordinated Board of Directors and Earnings meetings including travel arrangements, preparing presentations and press releasesProcessed press releases to appropriate agencies and coordinated weekly teleconferencesProvided catering for meetingsProficiently administered all clerical duties such as correspondence, creating spreadsheets, processing expense reports and communicating with other team membersLiaison with property managerFire warden for suite

Houston, Texas

Contract assignment to assist with team integrationProvided detailed administrative support to Project and Program Managers by efficient coordination of Board meetings, distribution of documents and preparation of meeting minutesReserved conference rooms and coordinated training sessions including cateringProficiently administered all clerical duties including correspondence, spreadsheets, expense reports, copying, faxing, scanning and communicating with other team membersCreated, managed and organized project related documents using MS Office 2010 including SharePoint

Houston, Texas

Right hand Assistant to CEO/CMOMaintained CEO/CMO's extensive calendar and coordinated travel arrangementsGatekeeper/Screened incoming phone calls and mail, disseminating information efficiently to CEOPrivy to highly confidential corporate and patient informationScheduled on- and off-site meetings and conferences including procuring location, catering, travel and lodgingMaintained and managed confidential information while building relationships with customersWorked closely with hospital administrators, case workers, program directors, and physicians as well as patients and familiesAssisted as Medical Office AssistantTranscribed physician reports and prepared patient billing, correspondence, email and other tasksPrepared documentation for credential and insurance renewalsOrdered office supplies and furniture, coordinated office moves, and liaison with property managementPlanned corporate events including menu choices, invitations, entertainment and RSVPSAssisted with research on various topics in preparation for speaking engagementsAssisted with proofreading of soon to be published bookProvided support to COOInterfaced with all levels of medical management and staff at facilities and well as other physiciansCoordinated internal, external and Board of Director meetings and eventsMaintained complicated calendar for CEO/CMO, made travel arrangementsPurchased supplies and coordinated office movesMedical Transcription and billing

Houston, Texas

Updated and maintained ISM Code manuals working with OIM/Masters and Senior Officers onboard FPSOsISO Steering Committee Member and Implementation LeaderInternal Auditor for Safety Management System (ISM)Attended ISM Internal Auditor training in SeattlePrepared and assisted with DNV auditsTook notes and prepared minutes at Safety Management meetingsProvided support to Operations including Technical Superintendent, Crewing Manager and HSE CoordinatorSupervised Crewing assistant and Operations AssistantReviewed and tracked actions needed on Shipboard Minutes, HSE reports and Accidents, Incidents & Near Miss reportsPrepared crew member contracts and applied for entry visas, assisted payroll department if neededWorked with vessel tour planners, prepared travel requests for crew rotationsAudit crew files for STCW and other licensing/safe manning compliance, applied for seaman's books and endorsements as neededEntered crew members, wages, performance appraisals and training into Safenet systemReview, distribute and file daily, weekly and monthly reports from vesselsTrained to enter, authorize and approve purchase orders in NS5 systemTook on additional projects as asked

Katy, Texas

Provided Administrative support to Vice President of Operations and Vice President of MarketingCoordinated international travel arrangements including airline and land travel, hotels and visasTranscribed notes and prepared minutes at Executive and client meetingsCorresponded with clients such as Stolt, J Ray McDermott, Allseas, Global Industries, and their agentsReadied Marine Technicians for offshore mobilization ensuring visas, medical exams and training were currentPerformed work with strict adherence applicable to ISO and OSHA regulatory requirementsMaintained meticulous files on all technicians gaining praise from client representatives during audits

Ba, Health & Human Services, 3.78

Graduated Magna Cum Laude Minor in Healthcare Administration

Lean Six Sigma Green Belt

Received certification as Lean Six Sigma Green Belt

General Education

General Education credits towards my BA at Ashford

Associate Of Science (A.S.), Paralegal Studies, 3.93

Graduated with 3.93 gpa