Sevice Department Billing Clerk / AdminJob Responsibilities:The Billing Clerk is responsible for checking and reviewing the service invoice, including labor , parts, and other billing charges versus repair order, and also ensure that the billing is correct and accurate before releasing and also prepare daily, weekly and month-end report. Support other Branches by conducting training specially service department and billing clerk of other Branches. Billing Process• Ensures that the billing on service invoice is correct and accurate before you signed and released.• Make sure that all unbilled items found on the repair order should be billed in service invoice.• Always checked the attached documents of service invoice specially, PRIS (Parts Requisition and Issuance Slip ) for the Items Order, Mid-tronic slip for battery test, Parts Return Slip, VRC ( Vehicle Report Card ) and also Warranty Approval print out from service 2.• Make sure that the repair order have properly filled-up, have a write up, manual IN/OUT by technician as part of 5’s for service billing process.Administrative Task• Daily update of Service Sales Performance of Service Advisor and also Technician Performance.• Preparing of Daily, Weekly and Monthly Report such as Daily Service Operation, Service Metrics and back up for MAM Report.• Preparing for Technician Incentive Report to be submitted to service admin.• Daily update of productivity and efficiency of technician’s• Monitoring daily of Attendance of Technician.• Preparing Top Sale of Day for SA’s and Technician.• Submission of Month-end report to FGP.• Assisting all technicians in all their needs and inquiries for service.• Train the newly hired of other branches for service department such as reports and process flow.• Orient newly hired for service process flow.• Support other department as per needs

• Analyze and resolve all parts issues and monitor all requests for same from all branch locations. • Monitor and correct invoices and prepare all required papers for the delivery to all branches.• Administer and maintain stock of all parts and evaluate all work order and maintain information on all ledger codes. • Maintain inventory of all stock delivered items in warehouse.• Create purchase orders to all parts order• Administer and maintain parts inventory for assign locations and manage all purchasing of office supplies. • Manage all warranty part return from customer and processes all receipts and invoices received from suppliers. . • Review and perform physical count of all inventory reports and prepare requisitions for all parts. • Maintain neat and clean parts room at all times and recommend ways to improve efficiency and reduce downtime and provide optimal level of customer services. • Administer and maintain records of all warranty parts returned • Update computer systems for all special orders and evaluate all orders and track same. • Manage and process all invoices and compare same to all requisitions and evaluate quantity of merchandise received and maintain records of all parts purchased and received.• Prepare monthly and weekly reports of parts sales.• Interact to internal and external client regarding on their parts order• Receiving of parts arrived through systems and create proper monitoring

Provides office services by implementing administrative systems and procedures by analyzing operating practices, record keepings systems, budgetary, and personnel requirements; implementing changes and also monitoring of administrative projects.