Jay Ballard Email & Phone Number

Denver, Colorado, United States

Philadelphia, Pennsylvania, United States

Working within the AACR Foundation team, I the handle the processing of gifts received via fundraising platform DonorDrive into our Salesforce database as well as the production and distribution of gift receipts and individualized acknowledgment letters in a timely manner. Other responsibilities include: • Generating accurate reporting for Foundation audience communication and grant reporting • Compiling application materials for Combined Federal Campaign employee giving campaigns • Coordinating and driving state solicitation registrations. • Managing Charitable Gift Annuity renewals by state

Anaheim, Ca

In this position, I primarily served as the assistant to the Marketing/Managing Director to increase our social media presence, draft press releases, manage community outreach efforts, and utilize email marketing platforms to create and distributed email newsletters. I also worked closely with Chance Theater's Director of Development to manage donor records through the ArtsPeople CRM Database and strengthen our grant writing team, while providing customer service for 500 members, subscribers, and donors. Furthermore, I managed the silent auctions for the Chance’s Annual Gala and Season Bash which included 50+ baskets and items worth over $25,000. Finally, I provided ticketing and box office services for Chance patrons and assisted in the management of Chance interns.

Long Beach, California, United States

Updated and maintained Calrep's Donor Records within Microsoft Access to ensure our highest donors were recognized for the full extent of their contributions. Assisted our Managing Director in researching applicable grants and drafting grant proposals for California Humanities Quick Grant, California State University (CSU) Entertainment Alliance Grant, and CSU Alumni Grant. Managed the Advisory Board, acting as the prime contact between the board and the staff and informing members of upcoming events, productions, and special departmental/theatrical information. I organized all advisory board meetings and distributed meeting minutes following each meeting.Built our outreach efforts and strengthened relationships with local organizations and attracted representatives to attend our productions and participate in post show discussions at the theater.

Long Beach, California, United States

Oversaw box office operations and audience safety during California Repertory Company and University Players performances within the Theatre Department at California State University Long Beach. Managed student ushers and box office personnel to provide excellent service to theatre patrons.

Long Beach, Ca

Planned, organized, and executed numerous special events including Opening Night Parties, Theatrical Designer Expositions, Champagne Toasts, Production Talkbacks, Special Panel Discussions, Guest Presentations, Workshops, etc. I maintained communication with needed stakeholders and personnel to assure event success.

Long Beach, California, United States

Operational lead for a 6-8 person work-study team, accountable for all hiring, training, and scheduling functions while ensuring 95% of work study award was received for each student. Coordinated workflows for over 200 volunteer ushers, assistant house managers, office aides, and special event crews.

Walter K Gordon Theater

Responsible for the technical operations of the theater including plays, ceremonies, concerts and graduations, from set-up to strike. Work with co-workers to satisfy outside theater and dance companies as well as local schools to pull off fantastic spectacles for each respective audience.

Rutgers University-Camden

Managed audio visual equipment in addition to the set-up and takedown of staff equipment for sporting events.

Master Of Fine Arts (Mfa)/Master Of Business Administration (Mba), Theater Management

Activities and Societies: Company Management Internship - The Chance Theater; Anaheim, CA (Summer 2016)

Ba, Theatre/Theater And Management, 3.8 (Magna Cum Laude Honors)

Activities and Societies: -Production Internship at the Lantern Theater Company; Philadelphia, PA (Fall 2014) -Programs and Communication.