Jay Salinas Email & Phone Number

Berkeley, California, United States

San Francisco Bay Area

• Provide administrative support to 2 Associate Directors and 4 Leadership Directors including managing calendars, travel, contracts and expense reports.• Strong ability to use standard business software and applications such as Word, Excel, PowerPoint, gDoc, gMail, gCal.• Work with manager and other team members to establish meeting/event objectives, timing, attendees, agenda, and other aspects, such as venue, equipment, materials, catering, transportation, gifts (following employee… Show more • Provide administrative support to 2 Associate Directors and 4 Leadership Directors including managing calendars, travel, contracts and expense reports.• Strong ability to use standard business software and applications such as Word, Excel, PowerPoint, gDoc, gMail, gCal.• Work with manager and other team members to establish meeting/event objectives, timing, attendees, agenda, and other aspects, such as venue, equipment, materials, catering, transportation, gifts (following employee gift policies), etc.• Coordinator for the Development Sciences Seminar Series and OBD All Hands Meetings.• Coordinate candidate interview scheduling (local and non-local) and new hire onboarding. • Assist with promotion and new hire packages (DSPAC, DSLT, OBD-LT).• Schedule and coordinate video conferences, gHangouts, WebEx and teleconference meetings.• Manage multiple tasks efficiently, prioritize work and manage time to meet deadlines.• Handle all confidential and/or sensitive department information with discretion.• Coordinate Pop-up events.• Order office supplies and catering when needed. Show less

San Francisco Bay Area

-Communicate daily via email and phone with global sourcing channels and cross functional teams.-Problem Solver - can proactively solve problems and manage multiple challenges on a daily basis.-Calendar Management - Coordinate internal and vendor meetings including scheduling team events.-Travel - Self sufficent in booking own business travel 2-3 times per year.-Partner with leadership to leverage technical knowledge, troubleshoot, and resolve issues.-Understand divisional… Show more -Communicate daily via email and phone with global sourcing channels and cross functional teams.-Problem Solver - can proactively solve problems and manage multiple challenges on a daily basis.-Calendar Management - Coordinate internal and vendor meetings including scheduling team events.-Travel - Self sufficent in booking own business travel 2-3 times per year.-Partner with leadership to leverage technical knowledge, troubleshoot, and resolve issues.-Understand divisional goals and work with team and financial targets are met by delivering costing guidance. Show less

San Francisco Bay Area

-Manage and track all pre-production details including all production samples.-Collect information needed to complete costing packages.-Follow up with sourcing channels to get costing information.-Input all costing information into a seasonal costing plan

San Francisco Bay Area

-Receive, screen all incoming phone calls and connect them to appropriate personnel.-Give a warm greeting to all people entering the office premises.-Help out each person who approaches the front desk with a query.-Maintain the in and out time muster kept for the visitors.-Sort out and hand over important packages, deliveries, or messages to appropriate departments within the company.-Provide clerical and administrative support to the management.-Act as a communication… Show more -Receive, screen all incoming phone calls and connect them to appropriate personnel.-Give a warm greeting to all people entering the office premises.-Help out each person who approaches the front desk with a query.-Maintain the in and out time muster kept for the visitors.-Sort out and hand over important packages, deliveries, or messages to appropriate departments within the company.-Provide clerical and administrative support to the management.-Act as a communication between the employees and other divisions of the organization viz., housekeeping, etc.-Being well versed with all kinds of official documentations to prepare letters, memorandums, etc.-Ensure cleanliness and orderliness in the reception area while abiding by the policies and regulations of the organization.-Update appointment calendars for scheduling appointments for the right dates. Show less

San Francisco Bay Area

-Gather information on hours worked for each employee.-Calculate the correct amount incorporating overtime, deductions, bonuses etc. with assistance of a computer system.-Conduct background checks for potential hiring candidates.-Coordinates new hire orientation.-Maintains records of interviews and hires.-Process all new hire paperwork.-Prepare and execute pay orders through an electronic system or distribute paychecks.-Administer statements of payment to personnel… Show more -Gather information on hours worked for each employee.-Calculate the correct amount incorporating overtime, deductions, bonuses etc. with assistance of a computer system.-Conduct background checks for potential hiring candidates.-Coordinates new hire orientation.-Maintains records of interviews and hires.-Process all new hire paperwork.-Prepare and execute pay orders through an electronic system or distribute paychecks.-Administer statements of payment to personnel either electronically or on paper.-Process taxes and payment of employee benefits.-Keep track of hour rates, wages, compensation benefit rates, new hire information etc.-Address issues and questions regarding payroll from employees and superiors.-Prepare reports for upper management, finance department etc.-Administrative support as needed. Show less