Jayashree K P Email & Phone Number

 Assisting MD and Senior management members for managing Calendars, maintaining executive’s agenda and assist in planning appointments,board meetings, PPT presentation. Travel Management (Booking of flight tickets, arranging hotel accommodation, Visa processing , arranging for travel cards, managing travel budgets etc). Responsible for general office management and secretarial duties including; phone calls and emails screening, drafting letters and maintaining overall office Preparation of Minutes of the Meeting and cirulating the same to attendees Ensuring all visitors and guests for the Senior Management members receive excellent customer service and are welcomed accordingly Monitor costs and expenses to assist in budget preparation Coordinated with all the departments for the MIS reports and other relevant information, provide reports as appropriate. Arranging yearly events of the company like team outing, lunch outing, movie outing , CSR activities, etc Maintain strict confidentiality with sensitive information HR liaison for employee grievances etc., finance reimbursements for employees (To work with accounts team) Procurement and Management of company assets Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints Managing the outsourced vendors Bill payments overview and work with finance team for timely renewals, payments and streamlining costs to ensure efficiency.  Maintenance of company website and updating the Intranet Coordinate with networking vendor for implementing, maintaining, supporting, developing and in some cases, designing communication networks within an organization or between organizations Coordinated for Rewards and recognition system for employees HR related polices: creation, periodical reviews, enforcement and documentation. Arranging Group mediclaim insurance for Employees and marine Insurance for Spare parts.

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  Cit Gubbi

  First Class