Jaynell Steadman Email & Phone Number

Woodland, Ca, Us

Assist in day-to-day administrative needs of VP and Director of Slots including overseeing AR/AP, capital expense tracking for an annual budget of ~$5M, and managing payroll for 156 employees. Collaborate effectively with vendors and legal department and administer contracts for capital expenses, acquire and process vendor quotes to legal, as well as maintain Spreadsheets for VP or Director review. Represent the department during employee gatherings or golf outings. Set up new offices for two new managers and a director in coordination with the IT department for the installation and configuration of computers and phones; managed office décor to ensure a professional and welcoming work environmentPerform heavy calendar management duties alongside purchasing, general ledger maintenance, and ensuring efficient closure of all financial periods.Execute a wide range of HR duties such as managing all absenteeism including FMLA and leaves of absence, investigating payroll disputes, as well as processing new hire terminations, status changes, and salary reviews for VP approval.Administer diverse patron management systems including NetVu and Simphony for retail operations, and Eigen for credit card processing.Oversee inventory control in addition to efficiently submitting requisitions through procurement systems and ensuring timely availability of essential supplies. Accurately document departmental personnel transactions including disciplinary actions related to performance and attendance in accordance with departmental and company policies.Enforce strict compliance measures throughout the organization in coordination with departmental managers and assist in maintaining meticulous records for audit and regulatory purposes.Manage vendor relations and key functions including contract distribution, review, and oversight of annual maintenance contracts to enhance vendor relationships and operational efficiency.

Spearheaded the creation and posting of department schedules, ensuring optimal staffing and operational efficiency. Diligently reviewed all completed audits within the department to maintain high standards of accuracy and compliance. Assisted in key accounting functions including preparing accurate journal entries for 17 food and beverage outlets, as well as banquet departments. Kept the VP updated on day-to-day operations by maintaining and distributing daily reports to them. Worked in tandem with internal compliance auditors. Improved team efficiency in 4 new software system adoption, as well as effectively managing the increased scope of auditing due to expansion from 200 to 500 rooms by preparing training manuals for them and providing in-person training. Led a dedicated team of F&B auditors and supervised their daily activities including reviewing audit summaries, conducting audits for room service tips, F&B, banquets, and room charges, and balancing all F&B outlets to cash drop and cage. Instrumental in enhancing overall audit efficiency and accuracy by assessing process gaps within the department, driving process improvements, and coordinating with Revenue Auditor II to upskill employees. Maintained open lines of communication between the company and PricewaterhouseCoopers (PwC), responsible for facilitating seamless coordination and communication during external audits.Played a key role in supporting the organization's growth by working closely with cross-functional departments to ensure financial and operational compliance.

Core areas of responsibility included handling daily operational reports, conducting detailed revenue audits for gaming and F&B, and analyzing revenue auditors’ submissions to ensure accuracy. Worked collaboratively with the accounting team to reconcile accounts, verify financial data, and complete month-end journal entries. Tasked to oversee staff scheduling, analyze financial data to determine and report variances, as well as prepare exceptions in accordance with applicable company guidelines and standards. Played a key role in scaling the organization by assisting in new program launch and deployment, preparing comprehensive training guides on software upgrades, as well as improving efficiency of new hires by providing hands-on training to them.