Jaynie Davis Email & Phone Number

Tampa, Florida, United States

Tampa, Florida

Tampa/St. Petersburg, Florida Area

Responsible for all accounting related tasks including accounts payable, accounts receivable, billing and contracts processing. Review and posting of all expense reports and timesheets. Assist project managers as needed with opportunity, project set ups, labor and expense transfers. Manage insurance certificates and issue to the client upon request. All other duties assigned by the Business Manager.

I maintain the universities Alumni database by updating all biographical information and review address downloads on a quarterly basis. Research all return mail using software programs and internet to find a current address. Special projects are also assigned to assist the database administrator.

Processed all Accounts Payable invoices by coding each invoice with a general ledger account number, department to be billed and entered all invoices in BST Enterprise system. Generated checks each week for both vendors and subconsultants. Monitored and processed timesheets for over 60 employees. Reviewed all contracts awarded to this engineering firm for correct rates as negotiated, insurance requirements and routed for signatures. Generated subconsultant contracts, checked for accuracy with the master agreement and checked rates and insurance requirements. Maintained an Access database to track all contracts and follow up with clients. Assisted billing coordinator by entering and submitting invoices in CITS when needed.

Maintained an employee database for over 200 employees by entering new hires and terminations information and any changes submitted. Set up new hires equipment and assisted with their computer related requests that were sent through e-mail by setting up virtual tickets with IT. Also assisted with Risk & Control audits with the Regulatory Reporting department.

Truman State University

Supervised two secretary's in the central food service office in the daily accounting. Reconciled monthly financial reports including accounts payable, payroll registers and profit and loss statements. Reviewed Accounts Payable and Accounts Receivable reports for accuracy and correct any discrepancies with the corporate office. Processed payroll for approximately 200 employees on a weekly basis. Assisted employees with their health insurance and 401(k) questions. Assisted the Food Service Director in annual budgets for the unit by using spreadsheets and transmitting to the District Manager.

100 Hours Of Study, Business Administration And Management, General

Diploma, Buness And General Studies