Jay Wood

Jay Wood Email and Phone Number

Executive Director of Procurement and Chief Procurement Officer @ California State University-San Bernardino
Glendora, CA, US
Jay Wood's Location
Glendora, California, United States, United States
Jay Wood's Contact Details
About Jay Wood

• Over 20 years progressive responsibility in procure to pay (P2P), accounts payable management at the manager/director level. Manage daily processing, auditing and payment disbursements to company vendors. Responsible for employee expense reimbursement programs, audit compliance, issuance of policies and procedures to comply with SOX (Sarbanes Oxley act), 1099 reporting and month/year end closing. • Background includes P-Card administration, EDI/ACH processing, management of company-wide delegation of authority and vendor relations/negotiations. • Managed accounts payable groups in the following industries: Pharmaceutical, manufacturing, aerospace, telecommunications (public utility), healthcare and higher education. • Consultant/Auditor for an accounts payable audit and recovery firm. Responsible for auditing client files to discover and collect overpayments or contractual payment errors.Specialties: • Experienced in streamlining and restructuring procurement/purchasing to pay process. • Set vendor quality standards and managed vendor relationships.• Issued and maintained policies and procedures, desk top processes and responsible for employee training and development. • Managed high volume payables in dynamic environments. • Experienced in Windows 10, Microsoft Office Professional suite, Oracle R12, Concur, SAP, SBT, Shared Medical Systems, MSA, Baan, and Manchester finance/accounting programs.

Jay Wood's Current Company Details
California State University-San Bernardino

California State University-San Bernardino

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Executive Director of Procurement and Chief Procurement Officer
Glendora, CA, US
Jay Wood Work Experience Details
  • California State University-San Bernardino
    Executive Director Of Procurement And Chief Procurement Officer
    California State University-San Bernardino
    Glendora, Ca, Us
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  • California State University-San Bernardino
    Executive Director Of Procurement & Chief Procurement Officer
    California State University-San Bernardino Jul 2023 - Present
    San Bernardino, Ca, Us
    Responsible for the following business groups for both the San Bernardino and Palm Desert campuses as well as the associated auxiliary operations, which includes philanthropic, student union, foundation and sponsored research programs:• Accounts Payable• Travel and Expense• Corporate Card• Procurement and Contracts • Disbursements (Checks, Wires, EFT, ACH, PCards, Payroll, Garnishments)• Tax Reporting
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  • California State University-San Bernardino
    Director, Accounts Payable, Travel And Disbursements
    California State University-San Bernardino Oct 2018 - Jul 2023
    San Bernardino, Ca, Us
    Responsible for the following business groups for both the San Bernardino and Palm Desert campuses as well as the associated auxiliary operations, which includes philanthropic, student union, foundation and sponsored research programs:• Accounts Payable• Travel and Expense Reimbursements• Disbursements (Checks, Wires, EFT, ACH, PCards, Payroll, Garnishments)• Supplier Management• Tax ReportingReporting to the Director of Financial Services/Controller, responsibilities include the day-to-day operations of the Accounts Payable, Travel and Disbursements operations.• Manages system upgrades of payable module and campus travel system, is responsible for travel operations, including expense reimbursements using Concur• Issue proper payments to vendors and the recording of data in the general ledger• Manages sales/use tax reporting and vendor payments to include Internal Revenue Service (IRS) reporting of 1099's including administrating State withholdings, Federal withholding for non-resident aliens, processes and reconciles claims with the State Controller's Office• Interprets and advises University personnel, vendors and foundation personnel regarding rules, regulations and policies governing payment for goods and services• Interfaces directly with Procurement, General Accounting, Information Systems and other campus constituents to resolve data and processing problems and take corrective action• Assists with the development and implementation of new policies and procedures as necessary to meet the campus' changing needs, informs and explains Chancellor's Office, State and Federal changes as they relate to payments to faculty, staff and vendors• Enforces related and pertinent policies and procedures in accordance with California State University Federal and State regulations, develops and implement strategic goals that ensure effectiveness in support of the campus strategic plan• Manages a staff of 10 employees
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  • California State University-San Bernardino
    Interim Director Of Procurement And Chief Procurement Officer
    California State University-San Bernardino Dec 2021 - Mar 2022
    San Bernardino, Ca, Us
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  • California Institute Of Technology
    Associate Director, Procurement/Payment Services
    California Institute Of Technology Jun 2011 - Sep 2018
    Pasadena, Ca, Us
    Responsible for the leadership and the strategic direction for the following business groups: • Accounts Payable and Special Payments (Legal, Confidential, Human Subjects, Honoraria, Petty Cash, Travel Reimbursements)• Disbursements (Checks, Wires, EFT, ACH, PCards, Garnishments) • Tax Reporting/Financial Analysis and Reconciliation• Supplier Management and Export Compliance Review• Records Retention Center and Digital Document ManagementEnsure high levels of satisfaction with campus users, while balancing compliance with state and federal laws, regulations and policies as well as other sponsored restrictions and accounting best practices. Interfaces with suppliers, campus personnel and auditors in a fast paced and high volume environment. Facilitates best-in-class client service working with central support groups.• Continuously seeks to improve quality and efficiency of services provided while developing an operational environment appropriate for the recruitment and retention of quality professionals • Lead, design, develop and implement new business processes and technologies in support of Payment Services business processing • Recommends enhancements to ERP (Oracle Financials) and imaging systems• Responsible for long range planning of department initiatives • Maintains a strong working relationship with internal and external auditors and ensures that audit requests are satisfied. Interfaces with auditors from the Defense Contractors Auditing Agency (DCAA), Office of Naval Research (ONR). • Ensures policies and procedures are properly documented and in compliance with government regulations• Responsible for management of subcontract closeout processing and final approval compliance • Oversees tax reporting (1099M, 592B, 1042S), backup withholdings and sales/use tax filings• Govern the imaging Enterprise Content Management System (ECM) • Manages Procurement Services budget • Directs/manages a staff of 19 with 3 direct reports
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  • Ducommun Aerostructures
    Shared Services, Accounts Payable Group
    Ducommun Aerostructures Jul 2010 - Jun 2011
    Costa Mesa, California, Us
    Manage the accounts payable, shared services operation for a government contractor in the aerospace industry. • Responsible for foreign and domestic payables for both US and Thailand operations. Direct the payment cycle for company expenses as well as the reimbursement process for employee travel and expense reimbursement programs. Generate check, wire and ACH payments weekly. • Accountable for prompt and accurate vendor payments in compliance with the audit standards of the DCAA (Defense Contract Audit Agency) and SOX audit requirements. • Ensure the timely reconciliation and monthly closing of three different ERP systems; Baan, Visual and Global Finance. Oversee month-end/year-end closing and accrual process. • Act as the central administrator for vendor maintenance and customer profile management for both A/P and A/R. • Manage the accumulation and reporting of 1099 Misc filing with the Internal Revenue Service.• Develop, implement and maintain systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines. • Select, hire and train employees. Evaluates employee performance and addresses development opportunities and issues. • Manage a staff of 7 employees.
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  • Calportland
    Manager, Corporate Accounts Payable
    Calportland Sep 2008 - Jul 2010
    Glendora, Ca, Us
    Managed corporate level full-cycle accounts payable process centralized in Glendora, CA and Seattle, WA for US and Canadian divisions ensuring timely payment and accurate reporting in the SAP enterprise system.• Responsible for both domestic and international payables, expense reporting and year-end 1099M and 1042S reporting• Proactively communicated with departments and business units to establish and improve vendor relationships and interfaced with Buyers and corporate Procurement group to ensure smooth procure to pay process• Responsible for goods receipt/open PO reconciliation, and handled confidential payables• Tested and trained personnel on SAP implementation issues and software upgrades, collaborated with auditors to drive and maintain JSOX compliance• Managed and trained a staff of 16 employees
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  • Leiner Pharmaceuticals & Health Products, Inc.
    Manager, Corporate Accounts Payable
    Leiner Pharmaceuticals & Health Products, Inc. Aug 2003 - Apr 2008
    Managed a high volume corporate accounts payable department supporting both domestic and international ventures, which includes research, laboratory and manufacturing facilities.• Monitored and benchmarked department and staff performance to ensure prompt payment of invoices• Directed domestic and foreign wire transfers, ACH processing, travel expense reimbursement process, verification of invoices and issuance of check payments to company vendors• Responsible for month-end/year-end accounts payable close process, including journal entries and adjustments including year-end 1099M filing with the IRS• Led and managed continuous process improvement projects in accounts payable, including documenting and publishing corpo-rate policies and procedures in compliance with the Sarbanes-Oxley act• Governed the corporate purchasing card program and company-wide delegation of approval authority• Responsibilities included confronting and resolving problem issues, managing accounts payable system modifications and work-ing closely with buyers, vendors and company staff to maintain positive vendor relationships.• Managed and trained a staff of 12 employees
  • General Dynamics Worldwide Telecommunication Systems, Formerly Gte Worldwide Telecommunications
    Section Accounting Manager - Manager, Accounts Payable
    General Dynamics Worldwide Telecommunication Systems, Formerly Gte Worldwide Telecommunications May 1994 - Apr 2001
    Responsible for a centralized Procure to Pay Shared Services operation supporting 12 regional offices and over 100 site locations worldwide. Handled both domestic as well as international divisions located in Saudi Arabia, Japan, London and Germany.• Interfaced with general accounting and auditing functions to ensure compliance of divisional and corporate policy• Duties included account reconciliations, foreign fund wire transfers, travel and employee expense claim reimbursements• Responsible for the administration and contract maintenance for leased commercial space, vendor master maintenance, the preparation of year-end 1099 Misc. filing and the accumulation and reporting of sales/use tax accruals• Led and managed the P-card purchasing card program, returned goods process and vendor performance standards• Defined, promoted and documented internal process improvements and controls to attain ISO 9001 quality standards• Developed the accounts payable system, inter-department and field training communications• Negotiated directly with company vendors to establish credit and open accounts and confront problem issues• Managed and trained a staff of 12 employees

Jay Wood Skills

Baan Sbt Program Management Accounts Payable Policy Accounting Process Improvement Organizational Effectiveness Vendor Management Records Management Disbursement 1099 Preparation Document Imaging Oracle Applications Project Management Management Account Reconciliation Employee Management Journal Entries Training Spreadsheets General Ledger Continuous Improvement Microsoft Office Accruals Strategic Planning Sap Financial Reporting Negotiation Analysis Team Building Operations Management Cross Functional Team Leadership Project Planning Change Management Internal Audit Sarbanes Oxley Act Microsoft Excel Budgets Forecasting Leadership Manufacturing Performance Management Purchasing Invoicing Internal Controls Human Resources Erp Financial Analysis Mergers

Jay Wood Education Details

  • California Coast University
    California Coast University
    Business Administration

Frequently Asked Questions about Jay Wood

What company does Jay Wood work for?

Jay Wood works for California State University-San Bernardino

What is Jay Wood's role at the current company?

Jay Wood's current role is Executive Director of Procurement and Chief Procurement Officer.

What is Jay Wood's email address?

Jay Wood's email address is jw****@****mun.com

What is Jay Wood's direct phone number?

Jay Wood's direct phone number is +162639*****

What schools did Jay Wood attend?

Jay Wood attended California Coast University.

What skills is Jay Wood known for?

Jay Wood has skills like Baan, Sbt, Program Management, Accounts Payable, Policy, Accounting, Process Improvement, Organizational Effectiveness, Vendor Management, Records Management, Disbursement, 1099 Preparation.

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