Dedicated skilled business professional with a versatile support skill set developed through experience in a variety of administrative oriented roles; ability to manage time effectively, work independently, prioritize and accomplish tasks, despite frequent interruptions. Schedule president’s meetings, travel, and facilitate communications. Additionally, assist president with needs related specifically to his role as adjunct professor at both Suffolk University School of Architectural Design and Boston Architectural College by communicating with his students/preparing materials for his lectures. Coordinate office functions; establish/maintain effective working relationships with public/clients and vendors; exercise considerable judgement in responding to inquiries; assess situations and react promptly. Manage large volume of email correspondence; compose letters/emails, maintain corporate and project records/archives. Prepare/proofread reports and proposals; assist in project related work. Research various topics from properties to project specific equipment; vet potential clients, as well as sub-consultants/vendors to ensure financial stability or ability to meet our client’s needs in accordance with their project needs. Financial and Accounts Payable/Accounts Receivable – handle all aspects of AP/AR, including review of timesheets, work-in-progress reports, invoicing. Oversee the status of the company’s financial operations. Human Resources - maintain personnel records/benefit time; solicit/sift through resumes for potential candidates; conduct orientation and exit interviews. Administer 401k Retirement and Safe Harbor Plans, health and life insurance, other supplemental insurance; prepare/process bi-weekly payroll. Marketing – prepare proposals for private and public clients; prepare annual mailings/ marketing materials. Retain services (general repairs, etc.); purchase supplies. Perform similar or related work as directed, required, or as the situation dictates.

Assist Trustee in managing multiple residential and commercial tenants. Research and vet properties/owners. Retain and oversee services for properties (landscaping, snow removal, electrician, etc.). Acting on behalf of Trustee, attend/bid on property auctions. Collect/Deposit rental payments.

Assist law enforcement officers in obtaining bullet and stab protective vests for their K9 partners through grant assignment application process. Vested Interest in K9s, Inc. is a 501c(3) non-profit whose mission is to provide bullet and stab protective vests and other assistance to dogs of Law Enforcement and related agencies throughout the country. We offer state-of -the-art bullet and stab protective vests made in the United States that provide ultimate protection for K9s. Because of an exclusive rate available only to Vested Interest in K9s, Inc., each donation of $1,050 makes it possible to provide a vest to one K9 in the United States. Each vest has a value between $1795 – $2234 and a warranty of 5 years. Become a sponsor and help protect our K9 officers! www.vik9s.org

Office/Administrative Assistant to Inspectors Provide all aspects of support to the Building Commissioner, Wiring Inspector and Plumbing/Gas Inspector. Receive and process all building, electrical and plumbing and gas permits. Interact with homeowners, contractors and other members of the public related to the permitting processes for residential and commercial construction projects. Manage the entire department with respect to administration, electronic records and document organization, supplies. Handle and track all incoming fees, perform weekly personnel invoicing and monthly turnovers to the Town Treasurer.

Provided support to the President and Principals. Managed corporate filings and associated tasks for each state in which company conducted business. Created and maintained corporate Hard & Soft Backlog data, Target Ratio/Business Plan and other corporate related tracking spreadsheets used for fiscal tracking and projection tools. Managed vehicle fleet including handling selling and purchases. Managed the BSC contract for the Central Artery/Tunnel (“CA/T”) Project, the nation’s largest public works highway project, to closure in 2010. Coordinated and directly oversaw office renovations in the headquarters and efforts in moves and closures.

Implemented and maintained database systems used to manage and monitor permit compliance, expirations, conditions and other information to facilitate permit coordination and maintain documentation of over 1400 permits. Managed final transfer of thousands of files to the client as well as administering the archive process on completion of the project. Tracked all labor and direct expenses funding and expenditures; routinely produced extensive documentation for the client related to hours and dollars. Projected and prepared hours, labor and direct expense dollars required to perform duties related to obtaining permits for personnel, including sub-consultants to ensure that they worked within their budgeted amounts for their portion of the contract; modified contract amounts as necessary to incorporate unanticipated permitting effort. Prepared monthly invoice and submitted to client for payment; completed oversight of contract hours and dollars to ensure expended effort did not exceed the contract amounts. Prepared proposals and forecasts to justify contract amendments and additional funds as deemed necessary by management and the client.

Managed telecommunication system (i.e., setting up phone extensions, troubleshooting problems). Set up on-site and off-site shareholder meetings, project management conferences. Coordinated with IT department to setup workstations and general support issues. Dealt with building management matters such as heating/air conditioning, restrooms, lighting. Implemented the recycling program for collection of paper and other general recyclables. Addressed company matters as they came up while maintaining day-to-day operations.

Assisted departments by revamping the entire project filing system and reorganizing the flat file drawers that housed project drawings. Assisted department’s Principal with organizing and updating personnel information, productivity reports, and related materials. Created databases to track proposals, a contact database that was the basis for the company's client-contact system, and a database that tracks employees' training, professional associations, and licenses. Maintained staff schedule and participated in weekly scheduling meetings. Updated departmental corporate reports.

Assisted the Vice President and the six department managers in the day-to-day operations of the office. Worked closely with Marketing to coordinate trade shows. Handled all departmental travel and accommodations arrangements for both domestic and international trips. Ordered and maintained general office supplies, consultant services and aided in the requisitioning of testing equipment or other materials required for development of products. Developed and maintained databases to track correspondence, testing samples, etc. Coordinated with the MIS department to setup workstations for new employees and maintain that of current staff. Worked jointly with Facilities to plan and implement changes in office layout when required; facilitated the processing and issuance of identification badges, office keys and alarm codes. Functioned as the go-between for employees and all departments that interfaced with Engineering such as, Purchasing, Accounts Payable, Payroll, MIS, and Facilities, to troubleshoot any issues.

Responsible for all aspects of Document Control Management and Project Coordination for the I-90 South Boston Interchange (D001A) Section Design of Boston’s Central Artery/Tunnel (CA/T) Project consisting of over $400 million of depressed tunnels and ‘boat’ sections, bridges, surface streets, and major utilities. Assured that contract drawings (over 2000 sheets), special provisions, engineers estimate, correspondence, and other design documents were maintained and updated throughout PS&E (Plans, Specifications and Estimate), numerous addendums, and conformed document submissions. Ensured that all submissions were delivered to client on time and in full compliance with contract requirements. Coordinated communications and set deadlines for design document submissions to senior Project management, with 10 sub-consultants and various satellite offices throughout the country. Worked directly with senior project managers in responding to client requested design modifications. Developed and maintained the document control system for the construction phase services contracts. Assigned with the task of consulting and directing the development of document control systems for other major projects throughout the Company, such as the AT&T Wireless Communication Project and the Cross Westchester Expressway (I-287).

Maintained auditable filing system, ensured compliance with Project requirements; organize all sub-contractor files for the Ted Williams Tunnel portion of the CA/T Project. Received and processed mail/determined routing and/or distribution to staff, fax requests and contracted out reproduction needs for reports or blueprints.

Managed all phases of international adoption process for the entire New England Region requiring communication and coordination with various countries. Coordinated and implemented the examination process for citizenship and naturalization by determining eligibility. Conducted naturalization ceremonies as well as assisted the Congressional Liaison.