Created Pre-Travel Authorization Request, including Air fare, hotel, ground transportation; processed travel expense reports for reimbursementProvided administrative assistance to Vice President of Field Operations and Field Team staff with calendar management, travel arrangements, file maintenance and phone back-upAnswered multi-line phone system, set-up high level conference calls, assisted with planning field training for new offices across country and directed inquiries to proper individualAssisted senior staff with typing, creating and editing correspondence for internal and external office usage Coordinated the communication and logistics of staff meetings, produced materials and took meeting notesCreated and processed Vender Check Request and expense reports for employees and consultantsTracked and input weekly expenditures in budget worksheets

Assists with selecting and coordinating training for sales associatesCreated or Organized effective electronic and filing system onsite and for offsite storage unit, provides streamline system for office function or usage Assists Managing Partner with tracking operating expenses to ensure projections and allocations are not exceededKeeps records of all financial transactions, using computers, computer files, calculators: documents such as invoices, receipts, excel spreadsheetsPerform daily audit and reconcile of sales associates my order payments and invoices of daily transactions, through usage of two main software systems: one for products sold (Cellular Manager) and one for bill payments (web-pos top-up system) Helps customer with selection of services and products that best suit their needs; resolve conflicts Process nightly deposit for morning bank drop; prepare request slip for change per sales associate tillPrepare monthly staff schedules for three locations (20 employees in small business).

Support Program Coordinator and Associate Director for Library Operations, National Library Medicine (NLM)Created travel authorization, including hotel, transportation and car rental on the NBS GovTrip system; create travel vouchers for travel reimbursementMaintained and updated calendars for Library Operations and its divisions Organized and coordinated visits, meetings and tours for external visitors of the AD and the Associate Fellowship programWorked with staff of ORISE at Oak Ridge Associate Universities on implementation of travel instructions and expenses, program policies and adjustments to program requirements and compensation for participants of the programOver seer of scheduling and maintance of Billing’s conference room, by providing support for varies equipment; computer, projectors, flat screens, laptops and wireless connection and conference call connectionsScan documents; work with staff on the development of presentations for regional, national and international conferences Use ITAS (timekeeper) time keeping system to maintain electronic time cards of ADLO divisions and staffSubmit network, outlook and account requests for Associate Fellows Program and ADLO to the Office of Computing Maintain Associate Director Library Operations and Associate Fellowship materials on the NLM WIKI, SharePoint site and Team Site updates Coordinate Associate Fellowship Program events, including 2nd year colloquium, Summer Associate Fellows Spring Project presentations; Associate Fellowship Welcome and Farewell receptionsWork with various LO divisions and staff on developing Fellow Associate curriculum schedule Maintained Associate Fellowship Program Database of current and alumni associatesDrafted Associate Fellowship Program and Associates annual budget and quarterly reports Provide basic computer and Microsoft Office Suite support for AFP and ADLO offices

Support the Assistant Executive Director (AED) for Government Relations for the Practice Organization Balanced complex $2.5 million departmental budget, prepared invoices, provided yearly budget projectionsTracked operating costs to ensure projections and expenditures are not exceededReviewed and coded office expenditures and analyzed monthly budget activity reportsPrioritized a variety of administrative duties and assignments directly supporting the Associate Executive Director Served as Government Relations and AED Liaison for various events/departments Oversee and coordinated daily work flow of two administrative assistants for departmentAssisted with selecting and coordinated training for temporary administrative staff (when needed)Maintained AED Schedule, computer training and travel accommodationsInformed key personnel of current legislative information affecting psychology practices through research via internet, newspapers and online magazinesStayed knowledgeable about department's federal legislative and regulatory activities and initiatives that were on the floor of Congress (Senate and House) provided summary of topics and viewed hearings via internet and took notesPrepared and submitted quarterly lobbying reports to the General Counsels office for submission to the office of the US Clerk for the House and SenateAssisted several lobbyists with preparation of documents to present suggestions for legislative language on the Hill, tracked monthly lobbying hours and events for quarterly Lobbying Reports

Support the staff for the Government Relations department in the Practice OrganizationAnswered multi-line phone system, directed inquiries to proper individuals, checked voice mailAssisted senior staff with typing, creating and editing correspondence for internal and external office usage Developed a more efficient/organized electronic and paper filing system for departmentKept membership and key contacts database updated Assisted with preparation for annual State Leadership Conference by preparing documents for legislative preparation sessions for Annual Hill day for PsychologistCoordinated Psychologist Hill Day Travel and luggage storage and transportation to area AirportsServed as assistant to coordinator of Annual State Leadership Banquet to honor Psychologist and key Senators and Representatives of Congress who supported initiatives for Psychology/organizationAssisted Administrative Manager with tracking operating costs and expendituresUpdated excel spread sheets weekly with office expenditures under proper account code for comparison with data provided on monthly budget reportsPrioritized variety of administrative tasks and assignments for Associate Executive Director and ten lobbyistsAssisted with training relief administrative support for directorateResearched legislative and advocacy issues via Internet, newspapers, and online magazines to keep key personnel abreast of industry trends