Jean Mager Johnson Email & Phone Number

Norwood, Nj, Us

Administrative support to CPA professional partners, staff, and tax counsel.• Solely responsible for electronically filing all state and federal tax returns and extensions (approximately 1400+)• Developed “e-tracker” file to maintain all steps of the filing process – from initial filing, updating route sheet status from “filed” to “accepted”, and finally to move 8879 forms to final filing structure location and returning client workpapers• Process final tax returns for clients by preparing “action item” version which includes PDFlyer formatting for client portal uploading, paper assembly formatting for Fedex/USPS, and SafeSend direct-to-client e-signing format• Receive, download, scan and organize all federal and state electronic filing authorization forms to file returns• Run payroll reports from CCH to Excel, calculate and format into PDF for outsourced payroll submission• Prepare accounts receivable of checks, ACH and credit card payments in CCH Axcess, reporting and entering weekly transactions in Quickbooks and making bank deposits• Assist Tax Counsel preparing various federal forms for filing petitions for clients, preparing correspondence to IRS and state agencies, maintaining electronic data in an organized structure for Tax Counsel’s filing system.

Unilever, Englewood Cliffs, NJPara-Professional Corporate Tax CoordinatorAdvanced organizational support to the Unilever tax team, primarily assisting SALT tax manager, tax counsels, director, federal and international tax teams, and Deloitte/EY outside providers. Understand and respect the deadline-driven environment of corporate tax.• Assisted in all areas of tax functions (federal, state, international, sales and use, and Canadian income) to ensure timely and accurate filings for all entities (approximately 400+ filings per quarter)• Prepared and processed all electronic and manual payments, including multimillion-dollar electronic payments to the IRS via ACH credit through CashPro payment system• Developed 600+ electronic funds transfer templates in CashPro within two months to be prepared for upcoming corporate tax payments due – taking initiative to be sure the process was in place on time• Processed all SS-4 federal tax ID number requests and created/maintained multi-company EIN and state ID listing• Created tracking methods for all payments, refunds, federal and state returns, certified receipts, and correspondence via Adobe and Excel as resource tools to assist with ongoing audit cycles• Created and controlled paperless Microsoft Access archiving system for storage and retrieval of off-site tax files• SharePoint super-user contact for department, and engaged with SharePoint development team to identify necessary metadata for tax library needs – involving editing metadata and uploaded all files into tax library• Prepared, formatted, edited various Microsoft documents as requested (Word, Excel, PowerPoint, Access, Adobe, mail merge, labels, binders, etc.)• Submitted tax residency certificate requests according to IRS regulation to reduce international withholding tax• Initiated ideas, development, arrangement/logistics and details of annual off-site tax conferences

• Performed administrative duties for high-level executive directors and managers of the firm• Inputted and extracted extremely sensitive tax information for partners of the firm in Atlas/Orion software• Created Excel and Word documents from raw data, and formatted existing documents• Mail merge, certified mail preparation and tracking of various deadline-driven tax returns and documents

Elmwood Park, Nj

• Provided administrative support to two vice presidents and the engineering/survey teams• Proofread, edited, and formatted engineering documents in Word, Excel, PowerPoint, and Adobe• Created billing transmittals in accordance with shipping instructions• Compiled complex documents, reports, and site plans to be bound in book form for client proposals• Assisted other administrative assistants with overflow work

Supported vice president, directors, tax counsels and accounting staff• Developed and implemented electronic library for all state and federal tax returns as a department reference- Proven time-savings for tax staff in locating information quickly and efficiently• Managed record retention of department files, on-site inventory as well as remote archiving, with attention to detail• Orchestration of payment processing for federal and state income tax returns, estimated payments and extensions- Prepared forms for quarterly estimates, extensions, and basic tax returns for 200+ companies in all states- Meticulous recordkeeping of check and EFT payments and refunds from federal and state agencies• Prepared confidential documents, general correspondence, PowerPoint presentations and special projects• Created complex flow charts in Word for tax counsel to track execution of money transfers between corporate treasury and international finance network • Arranged travel and agendas, reconciled expenses for domestic and international travel• Introduced new employees within the tax department to company/departmental procedures• Ordered and oversaw office supplies and business cards, coordinated department social events

Supported the managers and sales teams of multiple contract sales pharmaceutical programs• Administrative support to 150+ managers, which included 500 sales representatives of the AstraZeneca program- Maintained monthly field time, expenses, headcount, bonuses, vacancies, turnover, training class attendance• Mass mailings (mail merge) of promotional items, product literature, and training materials• Ordered sales-specific name badges/business cards for each team and provided representative support as needed• Contact with various vendors for literature and training materials, badges, business cards, manager materials• Occasional travel with program management to product launches or large trainings to act as on-site liaison

Supported director, tax counsel and four tax accountants• Assisted in preparing estimated payments, extension payments, and tax returns for 200+ companies in all states• Prepared confidential documents, general correspondence, PowerPoint presentations, and projects as requests• Arranged travel and agendas, reconciled expense reports for domestic and international travel