Jeannette Malpas Email and Phone Number

Provide Monthly reporting for laboratories.Assist with NATA compliance. Manage data for software packages (Riskman / Smartlab)Upkeep of Collection Centre information and telephone listings for Company.

Development, implementation and ongoing review of operational policies and procedures.Relationship, contract and records management – suppliers and service providers.All procurement (excluding IT facilities).Invoice reconciliation and authorisation.Excel-based database development and maintenance to facilitate collection, collation and analysis of data for reporting purposes.On-site co-ordination of contractors and oversight of work undertaken.Staff Management.Interviewing of support staff.Management of administrative and team resources to support firm’s daily operations. Work allocation to meet limited timeframes.Management of firm’s Word Processing service.Product research and associated quotation processes.Maintenance of legal library subscription services.Provision of relief support to HR Manager during absences.Functions and event management.Facilities & Security Management:Lease management (CBD and suburban offices).Facilitating set-up of new offices.Management and maintenance of leased properties.Extensive contractor liaison (eg, tradespeople, cleaners, etc).Contract negotiation.Management of the firm’s security monitoring and fire safety systems.Chief Fire Warden responsibilities.Maintenance of all property-related insurance policies.Oversight of general maintenance.Procurement and repair of furniture and general office equipment.Asset Register maintenance.Procurement and oversight of telephones, copiers, franking machine and binders.Oversight of stock levels for all office consumables.Procurement of mobile phones.Management of Mitel VOIP telephone system and landlines – including programming of user data, scheduling of telephone software upgrades and reporting on telephone usage.Management of on-site car parking facilities – including maintenance and staff allocation.Waste management and confidential document destruction.

Administration supervisor to secretarial staff.Relief HR management responsibilities in incumbent’s absence.Preparation of employment advertisements for print media, internet and internally.Handling of HR-related telephone enquiries. Preparation of new staff employment documentation. Training of new administration staff in all aspects of the role, including MS Word and Excel functionsInvolved in interview process of new administration staff.Preparation of monthly annual uniform allocations and distribution of same to staff. Preparing internal newsletters. Back-up executive assistant support to CEO in the absence of the incumbent. Data entry of medical practitioners’ ECG reports on internal lab system.

Executive Assistant to the CEO of Neways. Providing secretarial services and administration support.

Southcorp Wines produced local wines such as Penfolds, Wynns, Seppelts, Lindemans etc. I commenced working at Seppelt's Adelaide in 1989, owned by SA Brewery. In 1990 SA Brewery acquired Penfolds Wines and we relocated to Magill Estate, Magill.