Phoenix Office Administrator
Earth Tech
Operations and Business Development•Analyzed MIS reports to maximize project performance; identified issues to minimize or eliminate financial risk•Performed on leadership team to improve operations, business practices, marketing, client liaison, proposal preparation and QC•Collaborated during budgeting and forecasting processes•Managed contracts to ensure compliance with contract language and corporate specifications•Charged by regional office to execute location manager job functions—forecasting, budgeting and corporate reporting—during an 8-month recruiting period for replacement•Accountable for receivables, payables, petty cash, collections and time/expense sheets Office and Facilities Management•Mentored and retrained staff through change management — 3 ownerships, 4 name changes, 5 location managers, 3 accounting systems•Managed 10K SF office; relocated office 21% under budget (reduction required 3 months out)•Real estate PM for Arizona interests from site selection through build out; negotiated office leases in AZ, NV and CA•Led architectural committee to achieve ultimate space plan; model based on 215 SF/person•Developed Emergency Action Plan to evacuate 45+ staff from the 17th floor•Developed policies/practices that improved operations while supporting corporate objectives•Instituted competitive procurement program •Liaison for corporate, finance, technology, procurement and administrative functions •Lead meeting planner for top-level management, internal training sessions and client functionsHuman Resources•Managed, mentored and trained support operations•Supported HR through recruiting using applicant tracking software, new hire orientations, retention, terminations, compensation and benefits, health and safety and workers compensation •Information resource regarding policies and procedures and employee relations•Increased morale and teamwork through conception, planning and implementing employee activities