Jeannie Smith (Buss) Email & Phone Number

Spokane, Washington, United States

Portland, Oregon, United States

• Manage and support a team of 7 Project Control Coordinators.
• Responsible for providing technical and administrative direction, coordination, evaluation, training and coaching to a team of Project Controls specialists
• Act as a stand-in Project Controls Coordinator for my team when required.
• Implement projects in NetSuite; creation of the Sales Orders, set-up of the billing plan, transfer of the bill of material, and implementation/update of the project schedule in NetSuite.
• Oversee the implemented Work Breakdown and Project Coding Structures for control and integrity of work.
• Provide Project Success Team with clear, timely and accurate information as required.

Portland, Oregon, United States

• Implement projects in NetSuite; creation of the Sales Orders, set-up of the billing plan, transfer of the bill of material, and implementation/update of the project schedule in NetSuite.
• Interface with project management team and other functional groups within the company to ensure accurate scheduling, planning, and reporting during all phases of the project.
• Monitor and release of the customer invoices based upon contractual milestones in NetSuite ensuring that the Project Manager is aware of progress payments and contractual requirements.
• Provide first level review of invoices and identify invoice coding that is in line with budget and financial reporting.
• Input purchase requests in NetSuite and follow-up on purchase order generation and monitor the status of material orders and their perspective receiving.
• Support the Project Manager in the realization of the projects in cooperation with logistics, production, sales, purchase, site management and service and ensure the deadlines are met.

Portland, Oregon, United States

• Work with CEO and upper leadership to submit fee proposals for a new project to be submitted to client for approval.
• Coordinate team processes including ensuring team members develop project deliverables and ensure deadlines are met.
• Collaborate with team to review project specification adjustments and maintenance to ensure quality documentation when included in project deliverables provided to clientele.
• Generate and updated project schedules, collating reports and supporting team communication. Collaborate with various teams throughout the company to ensure alignment across the organization.

Portland, Oregon

• Lead weekly AST department meetings to review upcoming and pending projects to ensure quality team processes.
• Created and submitted owner manuals upon project completion. Worked with project team for ongoing manual evaluation to ensure accurate details were reported.
• Developed and provided detailed catalog/submittals to clients reviewing what products were being received. Coordinated with the client to ensure alignment with expectations regarding the catalog and adjusted submittals.
• Performed cost analysis for new project and performed regular cost maintenance functions to evaluate various expenses regarding product utilization. During these processes, ensured alignment with company budget goals.
• Implementation organization tools for projects to include detailed documentation placement in appropriate folders through project lifecycle. This allowed for leadership to easily review project data and methods.
• Coordinated with vendors to rent construction machinery for the installation of product. Arranged business lodging and travel for team leadership visiting job sites when products are being installed.

• Analyzed new customer contracts and developed spreadsheets to analyze product utilization and proper billing amounts. Invoiced customers using OMD software to monitor product usage and monitor billing deadlines and.
• Ensured proper billing while collaborating with other parties and built relationships with the client to enhance customer satisfaction.
• Managed accounts for one district which included up to 60 accounts while providing detailed customer support and ensuring accurate database collection and implementation of company procedures.

• Co-direct concession sites and complex supervisor hiring interviews with program coordinator and lead new employee training and orientation specific to each work location. Managed monthly supervisor and staff.
• Monitor and replenish inventory on a weekly basis working to meet supply and demand. Maintained current records of employees, certifications, and recreational usage in accordance with human resource standards.

• Managed concessions location including revenue and supervising over 12 athletic events per shift.
• Completed incident reports associated with injuries, accidents, and disputes.

Oregon