Jeevitha Valaintine Dsouza Email and Phone Number

Act as the point of contact between the executives and internal/external clientsUndertake the tasks of receiving calls, take messages and routing correspondenceHandle requests and queries appropriatelyMaintain diary, arrange meetings and appointments and provide remindersMake travel arrangementsTake dictation and minutes and accurately enter dataMonitor office supplies and research advantageous deals or suppliersProduce reports, presentations and briefsDevelop and carry out an efficient documentation and filing system.reparing financial statements, reports, memos, invoices letters, and other documents.Answering phones and routing calls to the correct person or taking messages.Handling basic bookkeeping tasks.Filing and retrieving corporate records, documents, and reports.Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.Helping prepare for meetings.Accurately recording minutes from meetings.Greeting visitors and deciding if they should be able to meet with executives.Using various software, including word processing, spreadsheets, databases, and presentation software.Reading and analyzing incoming memos, submissions, and distributing them as needed.Making travel arrangements for executives.Performing office duties that include ordering supplies and managing a records database.Experience as a virtual assistant.Opening, sorting and distributing incoming faxes, emails, and other correspondence.Provide general administrative support.

Manage overall operations and is responsible for the effective and successful management of labor, productivity, quality control and safety measures as established and set for the Operations Department. Ensure safe and efficient operations. Serve as a company representative on regulatory issues.Enhance the operational procedure, systems and principles in the areas of information flow and management, business processes, enhanced management reporting and looks for opportunities to expand systems. Carry out supervisory responsibilities in accordance with company’s policies and applicable laws.

 Build good rapport with the customers and greet the customers when they enter the office overall building a strong relationship with the customers. Handle customer requests promptly Keeping record on people who have come to the office. Maintain records of their queries /feedback. Handling cash and also maintaining account records.  Calling customers and confirming appointment. Co-ordinate with insurance companies and verify client insurance information

Administrative and office support activities for multiple supervisors.  Duties including fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.  Software skills, as well as Internet research abilities and strong communication skills.  Duties also include department assistant, coordinator or associate.

To provide secretarial and administrative support, including typing, minute taking, filing, data input, maintenance and management of information held by the Company as per requirement. To prepare and maintain full and accurate financial records of all transactions carried out on behalf of the Company, to include preparing and processing payroll, bank transactions.Develop, implement and conduct office staff and office volunteers training meetings as required.Design and implement staff communication programs in order to ensure ongoing, positive channel for communication across the department. Delegate responsibility to appropriate staff and volunteers to ensure that the day-to-day functions and assigned projects are carried out effectively and efficiently.Manage the staff & volunteers who are responsible for specific tasks, assignments, programs & events.To prepare and assist in the collection of data and present monthly, quarterly and annual reports as required by the management.

 Maintaining employee attendance records through regular monitoring of biometric systems.  Training of new employees through induction process, joining formalities.etc. Being responsible for arranging various subject meetings, and actively taking the minutes of the meeting and following up on the same with the required departments. Maintaining records and confidential files, related to staffs and higher authorities, essential for quality inspection purposes. Conducting exams for students and being involved in the paper correction process. Basic training for nursing students. (Computer applications). Assisting in various administration tasks of the department as and when required.