Executive Assistant
Philexcel Business Park Clark Freeport Zone
Schedule ManagementExecutive assistants are often responsible for scheduling. This may include setting up travel, meetings, speaking engagements and other appointments for the executives they are assigned to work with. Office ManagementThese responsibilities may involve overseeing the work of clerical and other administrative employees, as well as making sure that everything is in place for the office to function smoothly. Tasks may range from keeping up with office supply inventory to negotiating leases and purchasing agreements to approving vacation requests for clerical employees.Communication LiaisonExecutive assistants often manage the flow of information to members of the executive leadership team. They may screen phone calls, open and sort mail, and summarize reports and memos that are received before passing the information on to the people they assist.Information PreparationExecutive assistants are often involved in preparing and formatting information for internal and external distribution. This may include writing letters and memos, compiling data for reports, creating computerized presentations, writing reports, transcribing dictation, editing, proofreading and other information preparation duties.Records ManagementMaintaining company records sometimes falls under the scope of executive assistant duties. They may be responsible for setting up and managing both electronic and paper filing systems, as well as taking steps to maintain that the company is in compliance with all applicable record-keeping requirements.Data AnalysisPeople who work as executive assistants are often involved in data analysis, using a combination of computer and critical thinking skills.DiscretionExecutive assistants may have access to information about compensation plans, upcoming layoffs, internal investigations based on employee complaints, company trade secrets and other confidential information.