Jemma Allan Email & Phone Number

• Managed project budget and oversaw expenditures to keep costs controlled and within budget parameters.• Reviewed project plans regularly to ensure accuracy and completeness of deliverables within agreed timelines.• Monitored progress of ongoing projects against established milestones and reported any deviations promptly.• Developed and implemented system processes to improve operational efficiency.• Maintained accurate records regarding all aspects of project management processes.• Utilized project management tools to track progress against milestones.

London, United Kingdom

• Set up and maintained document control processes and procedures.• Maintained a high level of accuracy when entering data into the document management system.• Created and managed an electronic filing system for easy access to documents.• Created user accounts within the document control system for new employees.• Coordinated activities between internal teams and external vendors to ensure timely delivery of services.• Assisted in developing budgets for new projects by researching pricing on labour and material costs.• Monitored project milestones and deliverables.

London, United Kingdom

• Set up and maintained document control processes and procedures.• Maintained a high level of accuracy when entering data into the document management system.• Created and managed an electronic filing system for easy access to documents.• Created user accounts within the document control system for new employees.• Coordinated activities between internal teams and external vendors to ensure timely delivery of services.• Assisted in developing budgets for new projects by researching pricing on labour and material costs.• Monitored project milestones and deliverables.

London, United Kingdom

• To ensure all documents, specifications, tender returns, contract documentation, variation folders, job costing and works associated with compiling documentation control associated with mechanical and electrical installation works and to include for health and safety files are kept in a professional orderly manner.• To provide a complete administration function for all projects• Maintain the document control processes and ensure appropriate storage of soft & hard copy material.• Attend meetings with designers, specialist contractors and other team members.• Issue and update all sub-contractor issued drawings including the update of drawing revisions.• Liaise with consultants/contractors to ensure that all parties are working to the correct drawings and other design documents.• Ensure all drawings, RFI’s, Technical Submittals etc are uploaded onto BIW.• Contribute to the regular Project Reports.• Provide direction to other FES staff and operatives.• Insure that Health and Safety Regulations and rules are adhered to at all times.

East Kilbride

Contribute to pre project planning with Sales to discuss the project and validate Sales project documentation.Conduct a pre project discussion with the customer to validate their project requirements and also explain next steps and agree timescales and get their key personnel on board with the project.Create project documentation and issue this to the customer.Select a suitable professional services consultant and schedule the project maintaining communication and agreement with the customer.Managing a number of project simultaneously (15-20)Creating project plans ensuring timelines are metCreate a progress follow up schedule for the projects various stages.On project completion collate all the necessary documentation and deal with any problems that may have subsequently arisen, through to a satisfactory conclusion.Form an integral part of the account management team and work on specific projects in line with business objectives, out with your day to day role.Process Sales Orders, Activate and ship productIdentify opportunities for improvement to existing internal processes and help design new onesManaging clients account information and ensuring all details are correct and up-to-dateRaising requests to credit off any incorrect invoicesDealing with all incoming purchase orders and ensuring all relevant information is correctDealing with client queriesSending out renewal notifications to clients on a monthly basisSending out new licences keys to clients on a daily basisReporting monthly figures for our channel partners to the Sales Director

Glasgow, United Kingdom

To summaries all test results and collate test sheets in accordance with the Laboratory Quality Manual in a format presentable to the client.Provide administration support to laboratory staff.• Processes test results into the respective summaries.• Collates test sheets in an easily accessible format.• Control all invoices and update the budget.• Update Quality System.• Provide technicians with current test sheets.• Control and monitor the laboratory shared drive.• Manage laboratory Vehicles• Provide assistance with testing + calibration when required.• Monitor testing frequenciesMain responsibilities include calculating all the test results from crushing of cubes and plate bearing tests. Ensuring the information is correct on documentation and if not chase up. Ensure that records of all the cube results and plate bearing tests is controlled and stored and filed in the correct place for clients and other relevant employees to review. All other duties as required by the project team.

Glasgow, United Kingdom

Dealing with incoming and outgoing mail and faxes, photocopying, filing, keeping stock and ordering of office supplies, i.e stationery and vending, scanning of incoming mail and other documents onto the company filing system, setting up spreadsheet of weekly movements for staff based within the office, answering calls and taking messages on behalf of the Project office, keeping track of meeting room diary (inclusive of holidays) and setting up of departmental meeting room.My duties have also included assisting the Senior Document Controller as required, with regards to the checking and printing of drawings, creating transmittals, updating distribution list and site programme along with the archiving of documents I am also proficient in our Document Management System (DM5), and have a wide knowledge of Sprint and BuildOnLine systems.