Assist with all aspects of office operations and business development; Respond to inquiries from customers, staff, and vendors as needed; Maintain client relations with others from the A/E/C industry; Perform advanced clerical duties with a high degree of accuracy and attention to detail, including presentations, memos, reports, announcements, letters, contracts, change orders, meeting minutes, employee’s professional resumes, and letter proposals; Assist with accounts payable and receivable;… Show more Assist with all aspects of office operations and business development; Respond to inquiries from customers, staff, and vendors as needed; Maintain client relations with others from the A/E/C industry; Perform advanced clerical duties with a high degree of accuracy and attention to detail, including presentations, memos, reports, announcements, letters, contracts, change orders, meeting minutes, employee’s professional resumes, and letter proposals; Assist with accounts payable and receivable; Lead proposal coordination and production in response to RFP/RFQ requests; Attend pre-proposal meetings and debriefs for municipal contracts; Conduct Internet research; Assist with the organization and execution of contract documents, acquires insurance certificates and other administrative documentation including: master agreements, general provisions, exhibits, and attachments; Manage the administrative functions of the front office including multiline phone system, copiers, printers, and fax machines, office supply orders, and standard and overnight shipments; Coordinate activities, events and employee functions; Provide writing assistance to multiple teams; Manage departmental logistics and provided overall quality control and proposal compliance check; Draft copy and provide editing, proofreading and research services; Serve as a resource and assisted internal teams as needed; and Facilitate department staff report for weekly meeting. Show less

Lead proposal coordination and production efforts in response to RFQ/RFP/RFIs for both internal efforts as well as client needs for multiple projects at a time; Attend pre-proposal meetings and debriefs for municipal contracts; Maintain marketing database; Conducted Internet research; Deliver completed RFQ’s, Implemented go/no go form for assessment of RFQ/RFPs; Coordinate efforts with subconsultants and partners on teaming arrangements; Provide writing assistance to multiple teams; Assist team… Show more Lead proposal coordination and production efforts in response to RFQ/RFP/RFIs for both internal efforts as well as client needs for multiple projects at a time; Attend pre-proposal meetings and debriefs for municipal contracts; Maintain marketing database; Conducted Internet research; Deliver completed RFQ’s, Implemented go/no go form for assessment of RFQ/RFPs; Coordinate efforts with subconsultants and partners on teaming arrangements; Provide writing assistance to multiple teams; Assist team in interview preparation including leave behinds and presentations; Attend preproposal meetings and debriefs as needed; Managed marketing database of previous marketing and proposal efforts for future reference; Managed departmental logistics and provided overall quality control and proposal compliance check; Performed advanced clerical duties with a high degree of accuracy and attention to detail, including presentations, memos, reports, websites, fact sheets, letters, contracts, change orders, and meeting minutes; Drafted copy and provide editing, proofreading and research services; Served as a resource and assisted internal teams as needed; Facilitated department staff report for weekly meeting; and, Assisted with the organization and execution of contract documents, on-call contracts and insurance certificates. Show less

Lead proposal coordination and production in response to RFP/RFQ requests; Attend pre-proposal meetings and debriefs for municipal contracts; Maintain marketing database; Conduct Internet research; Deliver completed RFQ’s, Perform advanced clerical duties with a high degree of accuracy and attention to detail, including presentations, memos, reports, announcements, letters, contracts, change orders, meeting minutes, employee’s professional resumes and letter proposals; Coordinate team projects… Show more Lead proposal coordination and production in response to RFP/RFQ requests; Attend pre-proposal meetings and debriefs for municipal contracts; Maintain marketing database; Conduct Internet research; Deliver completed RFQ’s, Perform advanced clerical duties with a high degree of accuracy and attention to detail, including presentations, memos, reports, announcements, letters, contracts, change orders, meeting minutes, employee’s professional resumes and letter proposals; Coordinate team projects to ensure deadlines are met; Assist with all aspects of office operations and business development; Respond to inquiries from customers, staff, and vendors as needed; Maintain client relations with members and employees of AIA, SDA, SAAEMA, City of Tucson, and others from the A/E/C industry; Coordinate company vehicle repair and maintenance; renew engineering licenses and memberships; Manage projects with Deltek software program; Assists with accounts payable and receivable; Accounting and cash management protocols; Improve expense management through innovative cost savings; Serve as a resource and assists other teams and offices as needed; Assists with the organization and execution of contract documents, acquires insurance certificates and other administrative documentation including: master agreements, general provisions, exhibits, and attachments; Expedites project delivery by proactively supporting needs of Project Managers; Managed the administrative functions of the front office including multi-line phone system, copiers, printers, and fax machines, travel arrangements, office supply orders, and standard and overnight shipments; Coordinated activities, events, receptions, trade shows, and employee functions; Attended department or client meetings to document pertinent action items and record minutes and Maintain paper and electronic files, including HR documents. Show less

Directed the work of others and worked as a team leader; Responsible for cash management and accounting protocols of office; Coordinated office openings with staff, local community and media; Responded to common inquiries from customers, staff, and vendors as needed; Scheduled patients to fill doctor and hygienist schedules for best staff production; Worked with multiple insurances before patients’ appointments and followed up on patient accounts as necessary to receive timely payment; and… Show more Directed the work of others and worked as a team leader; Responsible for cash management and accounting protocols of office; Coordinated office openings with staff, local community and media; Responded to common inquiries from customers, staff, and vendors as needed; Scheduled patients to fill doctor and hygienist schedules for best staff production; Worked with multiple insurances before patients’ appointments and followed up on patient accounts as necessary to receive timely payment; and Resolved staff and patient issues by analyzing facts and circumstances. Show less

Coordinated timelines and deadlines for smooth office operation and production; Managed seven brands thru web, writing, sales, marketing, and media coverage; managed $500,000 annual domestic trade shows; managed $262,000 of advertising allowance accounts yearly; supervised $100,000 annual promo budgets; coordinated presentation media; Composed and disseminated press releases; created eblasts to 10,000 message board subscribers; Assisted in product copy and technical writing of catalog and web… Show more Coordinated timelines and deadlines for smooth office operation and production; Managed seven brands thru web, writing, sales, marketing, and media coverage; managed $500,000 annual domestic trade shows; managed $262,000 of advertising allowance accounts yearly; supervised $100,000 annual promo budgets; coordinated presentation media; Composed and disseminated press releases; created eblasts to 10,000 message board subscribers; Assisted in product copy and technical writing of catalog and web copy; Updated FTP site for use by media clients and dealers; Proof read all other forms of marketing items: business cards, owner’s manual, instruction sheets, header cards, company forms, price lists and external marketing requests; Sent editors and outdoor writers product for review and editorial coverage; Wrote and proof read various industry stories for placement on Website; Tracked and documenting all editorial coverage; conducted facility tours to visitors from across the globe; and, Provided product coordination for Blade III and Elecktra movies and a segment of Made In America with John Ratzenberger, Season 4. Show less