I provide executives administrative assistance from a home office while saving you time and money to grow your business. You will receive remote support by someone with top-notch corporate experience who is familiar with providing professional support. You can remotely leverage an executive assistant for writing and editorial services, typing documents, taking meeting minutes, scheduling meetings, event planning, PowerPoint presentations, calendar management, social media strategy and… Show more I provide executives administrative assistance from a home office while saving you time and money to grow your business. You will receive remote support by someone with top-notch corporate experience who is familiar with providing professional support. You can remotely leverage an executive assistant for writing and editorial services, typing documents, taking meeting minutes, scheduling meetings, event planning, PowerPoint presentations, calendar management, social media strategy and more.I can do “virtually” anything:- Executive Assistant- General Assistant- Typing documents- Transcription- Scheduling & Planning- Email Management- Travel Coordination - Calendar Management- Event Planning- PowerPoint Presentations - Marketing- Social Media Strategy- Blogging- Writing- Website Maintenance- Research- Expense Reports- Data Entry. . . and more!Because I am an independent contractor rather than an employee, you are not responsible for any employee-related taxes and insurance or benefits. You also avoid the logistical problem of providing extra office space, equipment or supplies. You only pay for 100% productive work. Are you ready to get started? Contact me at jscott1012@gmail.com to set up a time to discuss your needs. Show less

Simultaneously worked as Supervisor for Leaders for Clean Air (LFCA) while also serving full-time as the Sr. Executive Assistant to the CEO at Packsize, the founder of LFCA. LFCA is a non-profit working to provide free electric vehicle charging stations on a pay-it-forward basis. LFCA was also contracted with Rocky Mountain Power to administrate their $10M program by providing electric vehicle charging stations to Utah businesses; implementing large-scale electric charger projects; and… Show more Simultaneously worked as Supervisor for Leaders for Clean Air (LFCA) while also serving full-time as the Sr. Executive Assistant to the CEO at Packsize, the founder of LFCA. LFCA is a non-profit working to provide free electric vehicle charging stations on a pay-it-forward basis. LFCA was also contracted with Rocky Mountain Power to administrate their $10M program by providing electric vehicle charging stations to Utah businesses; implementing large-scale electric charger projects; and promoting the benefits of electric vehicle technology. Leaders for Clean Air is a nonprofit committed to improving Utah’s air quality and is supported by local business leaders who recognize that workplace charging is the key to bending the curve on electric vehicle adoption. Leaders for Clean Air believes in making a positive impact on pollution levels to ensure cleaner air and a higher quality of life for all Utahns. Show less

Assisted four C-Suite executives as well as managed the CEO’s small nonprofit entity, Leaders for Clean Air, with two employees reporting to me. Served as a liaison to the board of directors and senior management teams; organized and coordinated executive outreach and external relations efforts as well as special projects. Planned, coordinated, and ensured the CEO’s schedule was followed and respected. Provided “gatekeeper” and “gateway” role, creating win-win situations for direct access to… Show more Assisted four C-Suite executives as well as managed the CEO’s small nonprofit entity, Leaders for Clean Air, with two employees reporting to me. Served as a liaison to the board of directors and senior management teams; organized and coordinated executive outreach and external relations efforts as well as special projects. Planned, coordinated, and ensured the CEO’s schedule was followed and respected. Provided “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office. Communicated directly, and on behalf of, the President and CEO. Worked closely and effectively with the CEO, President, Chief Business Development Officer, and Sr. Vice President of International Finance to keep them well informed of upcoming commitments and responsibilities and following up appropriately. Communicated directly, and on behalf of the President and CEO, with Board members, donors, nonprofit staff, and others on matters related to their programmatic initiatives. Provided leadership to build relationships crucial to the success of the organization, and managed a variety of special projects for the CEO, President and other officers, some of which may have organizational impact. Prioritized conflicting needs; handled matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Arranged extensive international travel. Show less

I was the owner and author of Bakerette.com; a successful online company offering free recipes and DIY projects. I am the author of the published cookbook "Festive Feasts: Meals & Memories from Halloween to Christmas" sold at major bookstores and on Amazon. I oversaw and managed all facets of the online business including social media, web development, online advertising, networking, creative writing, recipe development, crafting, accounts payables and receivables, and more.

Communicated with board members and managed materials for quarterly board meetings. Maintained strict confidentiality with sensitive information, financial documents, records, and personal matters. Planned, organized, and coordinated annual sales trip for top-performing sales employees. Extensive coordination of international/domestic travel. Managed and coordinated extremely busy calendar with detail. Monitored email and replied on behalf of the CEO as needed. Provided and coordinated… Show more Communicated with board members and managed materials for quarterly board meetings. Maintained strict confidentiality with sensitive information, financial documents, records, and personal matters. Planned, organized, and coordinated annual sales trip for top-performing sales employees. Extensive coordination of international/domestic travel. Managed and coordinated extremely busy calendar with detail. Monitored email and replied on behalf of the CEO as needed. Provided and coordinated team-building events, monthly company staff meetings, weekly C-staff meetings, and senior leadership meetings. Assisted in efforts for corporate events. Anticipated work required to support the CEO and executive team and meet strict deadlines. Coordinated efforts in the three-year build out of the new company headquarters in downtown Salt Lake City with governmental agencies, consultants, financial agencies, and general contractors. Show less

This role was a cross-functional one as the company restructured and expanded from a 50-employee institution to over 1,800 in a four-year span. Roles and responsibilities included executive assistant to Chief Operating Officer, legal counsel, Sr. Director of Sales Operations, Director of Sales Development, Vice President of Federal Sales, and virtual assistance to the Sr. Director of APAC/LATAM. Assisted with event planning, including the company-wide annual sales kick-off event. Managed and… Show more This role was a cross-functional one as the company restructured and expanded from a 50-employee institution to over 1,800 in a four-year span. Roles and responsibilities included executive assistant to Chief Operating Officer, legal counsel, Sr. Director of Sales Operations, Director of Sales Development, Vice President of Federal Sales, and virtual assistance to the Sr. Director of APAC/LATAM. Assisted with event planning, including the company-wide annual sales kick-off event. Managed and coordinated week-long quarterly sales training for sales new hires. Coordinated and prepared weekly sales flash reports for the CEO, president, and C-staff. Supported the inside sales teams with calendaring, meetings, and training sessions. Helped bridge the gap between the SLC office, APAC office, and the San Jose office to make it a more cohesive and effective team. Show less

Oversaw and managed all office functions for prestigious and prominent law firm in Salt Lake. Constructed and supervised complex and intricate travel arrangements for both domestic and international travel. Researched and surfed the Web to glean important information for office use. Drafted and managed office accounting and invoicing for clients and vendors. Administrated complex calendaring for all senior level staff. Assisted in legal affairs for a 100,000-acre development in Salt Lake City… Show more Oversaw and managed all office functions for prestigious and prominent law firm in Salt Lake. Constructed and supervised complex and intricate travel arrangements for both domestic and international travel. Researched and surfed the Web to glean important information for office use. Drafted and managed office accounting and invoicing for clients and vendors. Administrated complex calendaring for all senior level staff. Assisted in legal affairs for a 100,000-acre development in Salt Lake City, Utah and a 300,000-acre development in Florida. Managed complicated and multi-faceted situations with professionalism. Supervised and met stringent deadlines. Strong ability to self-motivate, self-start, and manage projects. Answered numerous telephone calls in a calm, courteous, and helpful manner. Strong knowledge and expertise in Microsoft Office Suite applications. Show less

Assisted the President and two Sr. Vice Presidents of Development Services for a real estate investment, development, and management organization. From start up, assisted with the development of the Stone Gate high-end gated community in Provo, Utah by coordinating extensive PowerPoint presentations for City Council, and Planning and Zoning Committee meetings. Researched and coordinated contractors and consultants for the 78-lot community. Wrote the entire language for, and assisted in, the… Show more Assisted the President and two Sr. Vice Presidents of Development Services for a real estate investment, development, and management organization. From start up, assisted with the development of the Stone Gate high-end gated community in Provo, Utah by coordinating extensive PowerPoint presentations for City Council, and Planning and Zoning Committee meetings. Researched and coordinated contractors and consultants for the 78-lot community. Wrote the entire language for, and assisted in, the design and layout of the Stone Gate marketing brochure. Assisted, supervised, and coordinated the development of a new website for the Stone Gate neighborhood. Attended meetings and developed minutes for a new historical restoration project for the IRS’ headquarters in Ogden, Utah, including coordination of meetings, minute-taking, and interfacing with several government service agencies, consultants, financial agencies, and general contractors. Assisted in-house legal counsel by typing and processing real estate leases, purchase contracts, architectural agreements and other legal correspondence and documentation as needed; as well as learning the AIA software program for legal counsel to produce contracts and agreements as dictated. Show less

Assisted the President and CEO as well as the Vice President of Sales and Marketing to provide best quality engineering deliverables and solution sets in the engineering outsourcing marketplace. Developed and wrote the company Sales Manual outlining steps for sales representatives within the United States. Provided administrative support in the creation of a new company logo, including letterhead, business cards, brochures, and all corresponding literature. From inception, contributed in the… Show more Assisted the President and CEO as well as the Vice President of Sales and Marketing to provide best quality engineering deliverables and solution sets in the engineering outsourcing marketplace. Developed and wrote the company Sales Manual outlining steps for sales representatives within the United States. Provided administrative support in the creation of a new company logo, including letterhead, business cards, brochures, and all corresponding literature. From inception, contributed in the creation and ongoing efforts of the company website and research and implement software to improve sales processes. Assisted in the creation and development of a company awards program when important mile markers were achieved. Created, wrote and edited the company quarterly newsletter. Organized national trade shows, conferences and conventions for company executives. Assisted in tracking and preparing sales forecasts, quarterly budgets and annual projections. Provided ongoing secretarial support to the Financial Controller and the Vice President of Technology as needed. Interfaced with government officials and INS in preparing and processing visas for foreign employees to enter the United States from our Romanian office. Show less

Assisted the President and COO in administrative matters by managing projects that lead to improved processes, lowered costs, and enhanced relations with customers, distributors, suppliers and potential partners in joint ventures or other related activities. Provided administrative support by following up on tasks allocated by the president or other senior executives. Arranged meetings with governmental officials in the ongoing trade battle for the dumping of steel in the United States by… Show more Assisted the President and COO in administrative matters by managing projects that lead to improved processes, lowered costs, and enhanced relations with customers, distributors, suppliers and potential partners in joint ventures or other related activities. Provided administrative support by following up on tasks allocated by the president or other senior executives. Arranged meetings with governmental officials in the ongoing trade battle for the dumping of steel in the United States by foreign entities. Served as liaison to The Coalition for Utah’s Future (now Envision Utah), a non-profit organization devoted to the ongoing growth concerns in Utah, for proper coordination of activities. Scheduled meetings and prepared correspondence for the Board of Directors. Coordinated extensive calendaring, correspondence, and complicated travel arrangements. Show less

Assisted the Sr. Vice President of Human Resources for Zions Bancorporation, a multi-bank holding company with subsidiaries that perform commercial banking operations, mortgage banking and international banking services with offices throughout the western United States. Provided training and supervision of other administrative employees within the division. Facilitated problems/resolutions between branches, divisions and departments. Originated and prepared correspondence, memos and letters… Show more Assisted the Sr. Vice President of Human Resources for Zions Bancorporation, a multi-bank holding company with subsidiaries that perform commercial banking operations, mortgage banking and international banking services with offices throughout the western United States. Provided training and supervision of other administrative employees within the division. Facilitated problems/resolutions between branches, divisions and departments. Originated and prepared correspondence, memos and letters. Researched and analyzed customer inquiries or complaints as needed. Researched, analyzed and prepared data for reports relevant to the operations of the bank and management. Show less

Assisted in the administrative operations of the North America West and Utah North Areas for The Church of Jesus Christ of Latter-day Saints. This position required judgment to handle confidential matters and difficult situations with composure and prioritize multiple work assignments as needed. Assisted from start-up in preparing, typing, reading, proofing and editing manuscripts for publication. Researched and gathered biographies for key leadership positions to staff high profile projects… Show more Assisted in the administrative operations of the North America West and Utah North Areas for The Church of Jesus Christ of Latter-day Saints. This position required judgment to handle confidential matters and difficult situations with composure and prioritize multiple work assignments as needed. Assisted from start-up in preparing, typing, reading, proofing and editing manuscripts for publication. Researched and gathered biographies for key leadership positions to staff high profile projects. Assisted in the mediation and resolution of members’ issues and concerns, including screening telephone calls when appropriate. Provided secretarial support to other General Authorities as needed. Developed, wrote and maintained a Secretarial Handbook specifically designed to assist secretaries company-wide with grammar, punctuation, memo and facsimile development, as well as structure of correspondence. Show less