Jenna Waters Weiss Email & Phone Number

Middletown, Ct, Us

Middletown, Connecticut, United States

Reporting to the Associate Athletic Director for Business Operations, I play a vital role in managing logistics and operations that are key to the success of our athletic programs. My responsibilities span a broad range of strategic and administrative tasks, all aimed at optimizing departmental efficiency and ensuring the flawless execution of critical events and activities.A significant part of my role involves coordinating and implementing team activities, including negotiating and managing contracts for 30 varsity sports teams, administrative staff, and coaches. I ensure these contracts are cost-effective and tailored to specific needs, supporting efficient budget management and resource allocation.I excel in event coordination, handling everything from essential monthly meetings to high-profile events such as student-athlete gatherings, Hall of Fame inductions and annual celebrations. My meticulous planning guarantees smooth execution, fostering a cohesive and positive environment within the department.Beyond event management, I take on complex and confidential tasks for the Athletic Director, including financial transaction reconciliation and budget oversight. My role also encompasses coordinating travel logistics, managing event details, and facilitating meetings with key stakeholders, student-athletes, and parents.

Los Angeles, Ca

During my tenure at UCLA, I played a pivotal role in optimizing team travel logistics, budget management, and event coordination for various athletic programs. My experience includes developing detailed annual budgets for assigned sports, with a focus on maximizing resources for efficient team travel. I provided comprehensive budget analysis reports to support strategic financial planning and ensured financial accuracy by meticulously reconciling all invoices, ledgers, and reimbursements related to travel expenses.At the iconic Rose Bowl Stadium, I served as the on-field coordinator for all home football games, where I demonstrated exceptional logistical expertise to ensure smooth event operations. As the primary team travel coordinator, I successfully negotiated hotel room blocks, contracts, and transportation logistics for a variety of teams, including Men’s Basketball, Softball, Soccer, and others. I also coordinated all post-season travel arrangements, working closely with the NCAA Travel Office, PAC-12 Office, Shorts Travel, GoGround, and an expanded travel party. One of my key achievements was serving as the logistical coordinator for UCLA Men’s Basketball’s high-profile overseas trip to China in 2017. I managed all aspects of travel arrangements, including visa processing, accommodation bookings, transportation logistics, and cultural excursions, while ensuring full compliance with NCAA regulations.Building and maintaining relationships was central to my success—I established strong connections with coaches, sport administrators, vendors, and colleagues. This collaboration enabled me to develop comprehensive season-long travel plans and tailor specific itineraries to meet the unique needs of each team.

Los Angeles

As the Game Operations Intern at UCLA Athletics, I lead the coordination of team accommodations for all home UCLA Football games, meticulously managing rooming lists, banquet orders, hotel key packets, and serving as the on-site contact for UCLA at venues like the Rose Bowl and Pauley Pavilion. I oversaw the fulfillment and distribution of credentials and parking for these prestigious events, ensuring seamless operations and a positive stakeholder experience.I acted as the departmental liaison for University official pre-game hospitality functions at selected away games, including the Alumni Association Bruin Bash, fostering positive relationships and enhancing fan engagement. Additionally, I manage logistics for the UCLA Fan Travel package, coordinating hotel arrangements, welcome receptions, gifts, game tickets, and transportation for approximately 100 travelers per away football game.During Football and Men’s Basketball games, I contributed to in-game operations, demonstrating proficiency in managing fast-paced environments and making timely decisions to ensure a seamless and enjoyable experience for fans and stakeholders. My role emphasized meticulous planning, effective coordination, and commitment to enhancing the overall event experience within UCLA Athletics.

The Sports, Media and Entertainment Committee’s mission is to find common solutions to the unique challenges facing business travel professionals in these dynamic fields. Additionally, the Sports, Media and Entertainment Committee seeks to educate and inform GBTA membership on best practices that may be applicable to travel professionals outside these fields. Establish business travel benchmarks and best practices for the Sports, Media and Entertainment industries. Serve as a resource for GBTA members, the Sports, Media and Entertainment business travel community and business partners seeking information about the unique challenges and needs of these segments. Serve as the voice for the Sports, Media and Entertainment sector of the business travel industry.

Jacksonville, Florida Area

During my brief time at Hurricane Jr. Golf Tour, I demonstrated meticulous attention to detail in preparing the golf course for tournament rounds, ensuring an optimal player experience by setting tee markers, marking the course, arranging banners, and changing flags. Efficiently coordinating inventory, I managed registration materials and tour shop items, ensuring a smooth process for participants and fans alike.At the tournament, I led the registration table, overseeing player check-ins and distributing promotional items to foster a positive and professional atmosphere. Facilitating clear communication within the team was crucial in achieving a highly successful tournament for players and stakeholders. I emphasized collaboration and coordination to enhance overall tournament operations, contributing to the event's success through effective teamwork and organization.

Knoxville, Tennessee Area

I played a pivotal role in curating first-class experiences for alumni, donors, and distinguished guests during sporting events, prioritizing excellence in customer service. I maintained the department calendar, scheduling games, practices, and facility functions to streamline operations and enhance overall efficiency.During the NCAA Basketball Tournament, I served as a dedicated liaison and on-site coordinator for game officials, showcasing strong organizational and interpersonal skills under pressure. I orchestrated tours, field trips, and photography sessions in Neyland Stadium, fostering community engagement among donors and fans.Collaborating closely with the ticket office manager, I configured seating arrangements for upcoming football games, ensuring optimal seat availability for VIPs, guests, donors, and alumni. At prestigious events like the Mercedes-Benz Women’s Collegiate Golf Championship, I executed operational duties such as managing scorecards, driving officials, and preparing banquet arrangements.Managing Twitter and texting accounts during football games, I facilitated real-time communication with thousands of fans, significantly enhancing fan engagement. Additionally, I organized access to restricted stadium areas by creating and laminating credentials for athletic staff, contributing to efficient and secure stadium operations.

Greater San Diego Area

• Create purchase orders for the company products • Send/Receive invoices for products• Organize the companies order databases by products and prices• File and sort company’s bills and bank records• Mail finished products to other offices both local and overseas

Bachelor'S Degree, Recreation And Sports Management, Minor Business Admin

Bachelor Of Science (B.S.), Sports Management