• Provide Director and Assistant Director with administrative assistance including calendaring, correspondence, troubleshooting student concerns, travel arrangements and expense reimbursements• Function as the department liaison with the Associate Dean and faculty• Take detailed minutes at all department and management meetings and track action items• Manage front desk and provide SAO I level advising to students• Responsible for all aspects of recruiting, hiring, supervising, training, work assignments, cross training, discipline, evaluation, merit increases, promotions, reclassification and discharge of front desk staff• Prepare and present yearly budget proposal• Monitored and analyzed all financial accounts, prepared monthly reports and coordinated fiscal closing activities• Review and approve PalCard transactions, requisitions, internal billings and payment requests• Make purchases for the department • Plan and coordinate department meetings and quarterly team building events• Oversee all annual events: Dean’s Welcome, Incoming Student Orientation, SE Honors Convocation

• Ongoing fiscal management and reporting of the Counseling Center’s $4MM annual budget• Monitored and analyzed all financial accounts, prepared monthly reports and coordinated fiscal closing activities• Reconciled monthly ledgers and assigned requisitions• Collaborated with Directors and Associate Directors to resolved financial discrepancies and perform cost analysis• Responsible for all aspects of recruiting, hiring, supervising, training, work assignments, cross training, discipline, evaluation, merit increases, promotions, reclassification and discharge• Ensured compliance with all applicable union bargaining contracts• Administered all employee leave, including – but not limited to – disability, FMLA and pregnancy• Entered all personnel actions into an employee database including new hire information, separations, funding changes, salary transfers and appointment changes• Oversaw the submission of bi-weekly and monthly payroll• Created and implemented organizational policies and planning with a focus on staffing and work-flow efficiencies

• Monthly analysis and reconciliation of financial ledgers and major accounts• Prepared and distributed monthly and quarterly financial reports• Ran ad hoc queries to closely track budget activity for department’s high usage and high value vendors• Participated in financial forecasting and planning process for upcoming fiscal year• Worked with vendors and campus entities to resolve complex payment and credit issues• Strong working knowledge of KFS: IB, GEC, DV, TEM, ENT, PO, BAT• Reviewed and approved PalCard transactions, requisitions, internal billings and payment requests• Tracked monthly run rates for RPOs and process POAs when necessary• Ran monthly encumbrance report and used lien voucher to close or void POs• Ensure all financial documentation was complete and auditable

• Performed monthly reconciliation of financial ledgers• Processed payroll• Made purchases for the department using KFS by creating requisitions• Billed Mutual Aid events• Submitted recharges through the KFS system• Generated DMV reports, contacted and scheduled new hire candidates

• Supported the CEO/Owner, CSO and Service Manager with various administrative tasks such as scheduling, calendaring and correspondence• Generated quarterly and annual budget reports• Managed A/P and A/R• Processed staff timecards for payroll• Built complex manifests for our overseas shipments • Coordinated employee attendance at trade shows and trainings including registration, travel logistics (domestic and international), expense reimbursement and completion certification• Created invoices for clients and hired contractors• Coordinated all facilities issues• Handled deposits and credit card reconciliation• Purchased office supplies and maintained inventory levels• Fielded all customer service calls and service concerns

• Implemented Director’s creative vision for composite shots• Learned and perfected the use of proprietary computer programs• Lead Compositor overseeing a team of eight• Managed Rotoscope design team• Developed training curriculum for the Education Department