I supported two Vice Presidents and their staff as needed with extension calendar scheduling, meeting set up, travel arrangements and a high volume of expense reports.• Build agendas and coordinate presentations for monthly leadership team meetings• Proofread and edit the bimonthly newsletter sent to all operations team members• Coordinate payments for all One-Call/811 Dig entities for the US• Manage special AP projects utilizing Oracle and SAP

I supported a director, 5 managers, and 20-50 team members, providing assistance with complex expense reports, meetings and travel arrangements, in several different groups across the company. I networked extensively throughout the company to enhance communications across functions and provide immediate answers to questions related to office equipment use and technical problems. • Improved communications between departments by organizing the Apache Administrative Assistants Team and continually sharing updates related to admin staff changes, new technology, and more. • Arranged for IT presentations and training of administrative assistants when new software was implemented, and personally provided one-on-one assistance to anyone who asked. • Managed all facility and vendor data input, IT requests, and invoice processes. • Coordinated set-up of conference rooms for meetings and luncheons at least 5 times weekly. • Managed internal and external special events: scout meetings, luncheons, dinner parties, etc. • Collaborated on multiple data mining projects with technical teams. • Scheduled interviews for job applicants, and escorted visitors around the office. • Cut travel delays by creating a checklist for managers, directors and technical staff going to Egypt. • Served on the company’s Volunteer Council and organized a variety of volunteer service activities. • Initiated a company-wide supply surplus exchange and donated excess to Project Cure and local teachers/classrooms in Houston, TX.

I served as the liaison for the COO with Legal, Accounting, Geoscience, Drilling, and Exploration teams.• Tracked compliance documentation and communications on Land Lease and Production Sharing Agreements with international government agencies and partners.• Supported technical, operating, joint venture and management meetings with logistics, agendas, and follow up minutes.• Collected and assembled internal and external scheduled reports (weekly, monthly, quarterly) with input from multiple departments. • Organized all travel arrangements and training programs requested by government partners.• Audited a wide variety of records and budgets in collaboration with accounting staff.

I supported up to 7 vice presidents, directors and managers, and troubleshot office issues for a 50 plus person department.• Made travel arrangements for individuals and large groups, organized training presentations, provided basic software support, prepared and audited complicated expense reports, maintained office supplies, tracked IT set-ups, and ordered new equipment when required.• Established contacts throughout the industry at different levels of management to collect information (scouting), improve client relations, and refer potential sales leads.• Managed membership guidelines, contact information, meeting arrangements, and records for up to 4 monthly industry meetings, with some travel required to facilitate meetings.• Liaised with contractors to track invoices, inquiries, and correspondence. • Organized and attended international industry presentations and promotional events. • Coordinated all aspects of client events within a given budget.