Executive Assistant to CalSAWS Executive Director. Responsible for preparing correspondence, Public Record Act request responses, reports, meeting materials, coordination of multiple executive calendars, and travel arrangements. Preparation of meeting materials includes ensuring all Brown Act requirements are met for Board of Directors and Project Steering Committee Meetings, which are public meetings. Position requires a high degree of confidentiality and ability to prioritize multiple tasks. Also, requires flexibility to work well within teams and individually. Responsible for supervision and coordination of support staff.

Coordinate with the C-IV Policy Network in the review and analysis of proposed policy changes. Identify and document proposed System Change Requests (SCRs).Review proposed SCRs and assist in assessing the impact on the existing joint design.Understand the impact of SCRs to their home county and identify the need for additional County representation and input.Provide guidance and input on the design and development of changes in system functionality.Work with other Business Analysts and the Contractor application maintenance team to determine the appropriate level of automation necessary to support application changes. Interface with other Business Analysts and teams as necessary to identify and resolve issues related to changes that my affect other areas of the system.Review and provide feedback regarding Contractor work products and deliverables related to application maintenance changes. Develop and update scenarios, scripts, conditions, and test data to test approved SCRs.Conduct peer reviews of test scenarios/scripts developed by other Business Analysts.Execution of test scenarios/scripts.Conduct unscripted tests.Document issues or anomalies as System Investigation Requests (SIRs) and assist in the clarification of identified problems as needed.Work cooperatively with the Contractor application maintenance team and QA Contractor team during testing to identify and resolve system problems.Retest scenarios once SIRs are resolved until a successful result is achieved.Represent the Consortium in State sponsored work groups and committees.Mentor new Business Analysts assigned to the project.Prepare and submit written monthly status reports to the Application Maintenance Manager.Identify, document, resolve, and/or escalate issues to the appropriate level.Perform other special duties as assigned.

Responsibilities include: Identifying, gathering, analyzing and documenting business requirements for business application and information technology projects; and developing departmental forms and templates. Reviewing and approving prototypes and design specifications; developing and coordinating acceptance criteria and assisting with the development of test plans. Tests information technology applications and systems; writes departmental and agency system documentation. Assists in the development of project priorities, plans and schedules, monitors project progress, provides status reports, and supports departmental quality standards. Supports professional and technical capabilities of team members; assists with guiding business systems analyst staff in analyzing, testing, and implementing information technology projects. Resolves problems in the analysis, testing, documentation, and implementation of a system. Determines cause of application and system problems; develops and recommends solutions. Meets with department and agency staff for preliminary walk-through of functionality and requested changes. Provides vacation and temporary relief as required.

Secretarial duties included: Developing, maintaining, and responding to correspondence on own initiative in accordance with general direction from the C-IV Project Director. Organizing and scheduling meetings and appointments; coordinating executive calendars. Attending formal C-IV Joint Power Authority Board of Directors Meetings and taking dictation; performing transcription from the dictation and preparing and distributing minutes for the C-IV Joint Power Authority Board of Directors Meetings, C-IV Project Steering Committee Meetings, and other Project meetings as required. Preparing agendas and supporting meeting materials; proofreading and correcting materials for grammar, punctuation, spelling, accuracy, and format. Representing supervisor in meetings dealing with administrative matters. Making travel arrangements; and preparing travel expense reimbursement claims as required. Preparing for and assisting with various projects, including assisting in the maintenance of contracts, including reconciliation of deliverables to contractual obligations and documentation of contracts approvals and revisions. Preparing, updating, and maintaining project documents, procedures, logs, library, and lists of contracts. Assisting with various special projects, which may include researching, compiling, arranging and computing data; and other duties as assigned. Overseeing vendor Project Management Office (PMO) administrative processing tasks for items that require review, input, and direction from the C-IV Project Director. Independently handling sensitive and confidential vendor, consortium and county documents and serving as a liaison for the supervisor in situations requiring tact and judgment, and answering or referring questions based on Project knowledge and policies. Reviews information technology solutions; assists with the preparation of Requests for Proposals; and prepares recommendations.

Responsibilities included: reception, composition and analysis of confidential reports and correspondence, processing of employment applications, accounts payable and receivable, auditing of insurance statements, establishing and maintaining confidential employee files, provided employment and income verifications, and received and responded to inquiries from employees, applicants, and others regarding County policies, procedures, employment, insurance benefits, events, etc. Position required a high level of confidentiality, multi-tasking, prioritizing, and the ability to present information in a professional manner to members of the public, County Department Heads, and others as needed.