Jennifer Thomas Email & Phone Number

Melbourne, Victoria, Australia

Successfully project managed the implementation of Workday - Core Financials

Melbourne, Australia

Initially hired for a six-month contract to implement Microsoft Dynamics 365 Business Central. Contract extended until October 21 due to new projects. Tasks included; Process Map – mapped existing processes under Dynamics Axapta for accounts payable, accounts receivable, general ledger, fixed assets, procurement, capital requisitions and trust functions making process improvement suggestions.  Project Plan – created project plan and budget for Finance Solution implementation updating and reporting weekly Executive Director of Finance and Finance Manager.  Created Upload Files – created upload files for Customers, Vendors, Chart of Accounts, Cost Centres, Dimensions, Opening Balances, Fixed Assets to include extensive remapping of Opening Balances from old chart to new chart of accounts for TEST environment as well as Production. Set Up – Created 70 new users to include appropriate access rights and approval limits. Set up position unique user groups and permission sets to fulfil Forensicare’s needs.  Conducted extensive UAT Testing – Test creating new vendors/customers, purchase quotes/purchase orders, purchase invoices/credit notes, approval workflow of all documents, payment runs, sales invoices/credit notes, receipting funds and generating various reports. Completed test script and liaised with consulting team when issues arose.  Created Training Manuals – created training manuals for accounts payable/procurement, accounts receivable, general ledger and system administration whilst conducting UAT testing.  User Training –Provided user training to procurement, accounts payable and account receivable teams on how to use Business Central.  Post Go Live Support – provide support to include creating new users, training and logging issues with product providers support team. Business Central was implemented in 4 months from contract signing to go live.

Melbourne, Australia

Hired by P&O Maritime Services Pty Ltd as a contractor to project manage new contract in Papua New Guinea (PNG). Keys tasks were; • Systems implementation – Rostering (OPMS), Payroll (chris21), Planned Maintenance and Purchasing (TM Master).• Business Process Improvements – applicants database, system generated contracts, system generated purchasing reports, stock process.• Training – Writing training manual skills as well as conducting training sessions either in a class room environment or on site.• Project Management – create project plans, project budgets, monitor project expenditure, office move and set up.Please refer to attached resume for further details.

Melbourne

•Project Manager – Managed 12 month project to canvas, select and implement two software solutions being a Ship Crew Rostering Tool and Payroll Solution. Project was delivered on time and under budget. Tasks involved preparing current state process maps, chairing change management workshops, preparing Kepner Tregoe Survey, write Business Case, engage service providers, coordinate implementation timing, set training sessions for both solutions, hold sessions with users to determine new procedures, document changed procedures, user acceptance testing, write training manual and discussion papers as well as prepare project budget, obtain budget authorisation and constantly monitor expenditure ensure project was on track with budget. The project was delivered in two phases;o Solution 1 – Rostering – The new Rostering Solution (OPMS) was successfully rolled out in Feb 2012 simultaneously into 4 offices, in 4 states.o Solution 2 – Payroll – The new payroll solution (chris21 and hr21) was rolled out in July 2012 to encompass 4 payrolls, 3 complex shipping awards, over 2 companies. •Other Projects ManagedoTM Master Planned Maintenance Implementation – tasks included prepare budget, engage provider, gather information. Organised training schedule, venue, training equipment and trainer to attend in Hobart. Develop and document new purchasing procedure. Write training manuals. Develop training program and conduct training. Other Tasks•Documentation •Process Mapping*Help Desk Support•Process Improvement

Melbourne

Peregrine Adventures is a travel company and caters for the adventure enthusiast. With “small group” tours in the less travelled places of China, Nepal, South America to name a few locations. Finance Manager June 10 – Nov 10A five month contract role in the Finance Division.Tasks include• Staff Supervision – Supervise 5 accounting staff to include Accountants, Accounts Payable Clerk and Payroll Officer. • End of month reporting – Utilise Hyperion Consolidation took to report Balance sheet and cash flow forecasts. • Management Bonus – Calculate management’s bonus quarterly.• Payroll – check and authorize weekly and monthly payroll.• VAT Return – Prepare and lodge British VAT return on a quarterly basis.• Audit – supervise and liaise with external auditors.

A six month contract position extended for a further three months to complete process mapping for Dubai Towage operation and provide system support for payroll system ERM.Achievements• Help Desk Support – Provided help desk support for the payroll department when utilizing the payroll software program of ERM. Investigated existing issues such as consoles providing error messages, incorrect pay rates, creating “Advanced Find” reports to analyse information to highlight any payroll abnormalities or system calculation errors. Determined and implemented solution into test environment to fully analyse and test solution prior to installation into production. Write instructional papers on various procedures carried out in each fortnight’s payroll. • Process Mapping – Researched and wrote process maps for Towage Operation in Dubai. Functions included were Accounts Receivable, Purchasing, Inventory Control, Planned Maintenance, Accounts Payable, Capital Purchases, Insurance Claims and Month End Accounting Procedures.• EBA Back Pay – Assisted contractor with the calculation of a two and a half year seafarer back pay calculation. Fully tested calculations, drafted Finance reports and determine upload procedure into payroll.• Upload new EBA rates – Liase with HR and Payroll department to ensure understanding of new rates, work with payroll department to upload and fully test new rates into ERM. Wrote manual for upload procedure.

Teekay provides shipping transport solutions to the world’s leading oil and gas companies. With a fleet of tankers, Teekay transports more than 10 percent of the world’s seaborne oil. In addition Teekay also provides commercial and technical advice and solutions to the offshore industry from 21 offices globally. Help Desk Support – provided help desk support for Financial Systems for 10 global offices to include tasks such as set up new companies, resolved batch problems, trained new members JDE and upgrade JDE skills to existing employees. Report Specifications – surveyed employees for report requirements and wrote approximately 20 report specifications for report writer. Tested new reports and liaised with end users to confirm the report met required specifications. GL Inquiry Tool – self taught new financial inquiry tool, co-authored training manual, provided training classes for 6 global offices to approximately 14 employees prior to official training by owners of the product. Financial Package Upgrade Analysis Team Member – contributed to the analysis of a new financial package with regard to required reports and functionality of reports in the ‘new’ system. Process Improvement – Provided 3 alternative process improvements to the Sydney office for consideration on the reporting of Foreign Currency payments. Reports Log - Created ‘reports log’ of over 50 reports in Microsoft Sharepoint for use by 10 global offices providing a description of each report, example of report, special parameters available and suggestions on what the report could be used for.

Contributed to the successful implementation of Teekay’s Global Financial Platform to the Stavanger and Grimstad offices in Norway. The implementation involved testing interfaces from other financial packages to JDE, chart of accounts mapping, system set up, the training of approximately 25 finance and accounting employees as well as process mapping and improvements.System Set Up in JDE – assisted with the system set up of approximately 20 of Stavanger and Grimstad’s companies (total set up was for over 150 companies), created a master template of automatic instructions for upload into JDE of approximately 120 companies and data processed over 150 address book entries.Training – provided 10 accounting employees at the Grimstad office with training on Opex Datamart, JDE (AP, AR, General Ledger and Foundations modules) and Pandion. Provided further Opex Datamart training to approximately 15 Purchasing Agents, Vessel Managers and Fleet Directors.Map Chart of accounts – Mapped Grimstad’s chart of accounts from Shipnet to JDE for over 300 accounts.Data Conversion – Uploaded Grimstad’s financial results from Shipnet to JDE for 15 vessels and 2 companies.Reports - Surveyed approximately 20 users for essential reports required with new system, assessed reports already in existence for recommendation, wrote specifications for new reports to be written, and tested new reports to ensure they balanced to ‘live’ data and met users requirements.Report migration from Eportfolio to Infoview - tested 70 reports migrated from Eportfolio to Infoview, recorded findings and followed up with outsourced IT team in India on reports not meeting specifications.Financial Systems Helpdesk - provided help desk support to users in 10 global offices. Tasks included general accounting queries to JDE system queries, investigated batches with problems, set up new companies, set up automatic instructions and copied chart of accounts to new companies.