Founder & Freelance Illustrator at Fancypantsrodgers Illustration.

Management of the Soapbox studio, a progressive design agency which partners with charities and think tanks to communicate new ideas. I looked after 40+ staff internationally and undertook a dual-role with financial and studio management responsibilities.Duties included: line management of the Studio Assistant; management of suppliers and contract negotiation; on-boarding and induction of new starters; financial duties: reconciliation using Xero, Payroll and supplier payment administration, cashflow and budget management, submission of company tax returns, credit control, allocation of costs to jobs/projects via Paymo; HR administration; computer and finance lease management; acting Floor Fire Warden; travel booking; creation and maintenance of administrative instruction manuals and templates; responsibility for hard and soft facilities services; implementation of Covid-19 business policies and complex IT set-up for a phased return to the studio; coordination of film crews for studio hire and implementation of the Change 100 internship programme to place students/graduates with disabilities or medical conditions in the workplace.

Management of an 80-strong office and Executive Assistant support to 3 Senior Partners.Duties included: line management of the Reception team; Executive Assistant support - complex diary management, meeting scheduling, travel booking, reconciliation of expenses using Concur; event organisation; co-project management of the initial stages of an office fit-out and relocation (budget management, liaison with Project Management team, design collaboration with the Architecture team); finance management and invoice reconciliation/approval using Oracle PeopleSoft; management of the corporate travel account with Reed & Mackay; acting Floor Fire Warden and Work, Health & Safety Representative for London.

Delivered a high level of support to the Client Service Delivery area and staff at Donnelley Financial Solutions (approx. 90-strong office).Duties included: management of the client domain and food service (ensuring that clients received a first-class Hospitality service); line management of the Receptionist & Client Services Coordinator (performance management and mentoring) and a small team of temporary staff; on-boarding and induction of new starters; financial duties: raising of Purchase Orders using SAP and creation of Financial Instructions using Link; continual improvements to client areas (organisation of branded items, management of client stock and displays); completion of the London tenancy fit-out - interior design and product sourcing (furniture, wallpaper and smaller office item selection); budget management of London fit-out costs and facilities-related expenses; acting Work, Health & Safety Representative (chair of quarterly meetings); acting Floor Fire Warden; co-chair of the Recreational Committee; travel booking for the Service Delivery and Venue Teams; creation and maintenance of administrative instruction manuals and templates; responsibility for hard and soft facilities services (including frequent liaison with Building Management); regular liaison with suppliers (negotiation of contracts and monitoring of agreed SLAs).

Provided a high standard of professional support to 150 members of staff, including both domestic and International stakeholders (inclusive of Board Members and Executive/Senior Leadership Team Members) alongside the day-to-day management of the Melbourne office. My role required extensive involvement in company Real Estate - encompassing the Project Management of several interstate office-fit-outs, from inception to delivery.Skills including: frequent client and stakeholder engagement; budget forecasting and management; continuous review of suppliers and contracts (including negotiation of tenders); line-management of the Facilities Coordinator and temporary support staff; on-boarding and induction of new starters; headcount analysis and reporting; acting Work Health & Safety Representative; Floor Fire Warden; management and organisation of First Aid training; chair of Monthly Management Committee meetings; invoice reconciliation (thorough knowledge of Oracle Financials and Concur Systems); travel booking and reporting; creation and maintenance of company-wide documentation (including the Melbourne Business Continuity Plan and Emergency Action Plan) and lead communications for all Facilities departmental broadcasts.

Participated in voluntary relief work for the Queensland Murray Darling Committee project following the devastating flood damage, which swept the state in 2011. Work was carried out across Southern Queensland (including Brigalow, Chinchilla, Dalby, Goondiwindi, Millmerran, Oakey, Toowoomba Region, Warra and Warwick).Duties included clearing debris from farm fences, collapsing damaged fences and erecting replacements on affected farms, and assisting with the repair work of specific farming equipment.

Strong grasp of many varied temporary assignments for the following notable companies:• Royal North Shore Hospital – performed a Volunteer & Events Coordinator role for the Fundraising Department (3 month contract).• Knight Frank – reception/filing.• AMP Capital – reception/filing.• PTW Architects – reception/management of boardroom meetings.• Rothschild – reception.• Principals Media – reception/administrative duties.• Charter Hall – mail distribution, reception cover, document laminating and binding, management of stationery supplies, facilitation of boardroom meetings, courier booking, franking mail.• Southern Cross Projects – reception/administrative duties.• Sinclair Knight Merz Pty Ltd – Fleet Administrator role, management of novated leases.• Cumming Agency + Studios – reception/administrative duties.• Zurich Financial Services – reception/administrative duties.• Champ Financial – reception/administrative duties.

Administration support for a 200-strong publishing office in which editorial is produced for 185 jurisdictions throughout the world. Directly reporting to the Managing Editor, I assured the successful organisation of International events and managed the production of marketing paraphernalia to accompany each prestigious occasion.Duties included: organising International company events (Awards Ceremonies, Launch Parties and "Meet the Editors" functions); booking company travel; diary management for the Managing Editor; preparation and distribution of award nomination notifications (using mail-merge tools); management of guest lists, RSVPs and seating plans; event meet and greet; preparation of marketing materials and management of event paraphernalia folders; organisation of guide distribution; Assistant Editor for the Company Secretarial magazine.

Performed PA/Administrative duties for the Managing Editor, Sales and Events Teams. Duties included: travel booking, venue research, and management of the following: online bookshop, executive diaries and legal database. Operated a busy switchboard and gained HR experience (CV handling, offer letters, contracts).