Jennifer Hover Email & Phone Number

Irvine, Ca, Us

Irvine, Ca, Us

Irvine, California, Us

Key ResponsibilitiesComprehensive Support: Provide high-level administrative support to the CFO and VP of Strategic Planning, managing calendars, scheduling meetings, and ensuring effective time management.Travel Coordination: Arrange complex travel itineraries and accommodations, optimizing schedules for efficiency and cost-effectiveness.Event Planning: Organize and execute conferences and corporate events, including venue selection, logistics management, and coordination with vendors to ensure successful outcomes.Meeting Preparation: Prepare agendas, assemble materials, and create PowerPoint presentations for meetings; ensure all necessary information is available for effective discussions.Communication Management: Facilitate internal and external communications, acting as a liaison between executives, team members, and stakeholders to ensure smooth information flow.Documentation and Reporting: Assist in the preparation of reports and presentations, ensuring clarity and professionalism in all materials.General Office Duties: Oversee day-to-day office functions, manage supplies, and implement systems to improve operational efficiency.

Santa Monica, Ca, Us

Duties include, but not limited to:Maintaining appointment schedules and calendars.Planning and scheduling meetings, conferences, and travel.Making travel arrangements including flight and hotel bookings.Maximizing the executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf.Creating PowerPoint presentations.Conducting research on various topics.Providing customer/supplier support.Other executive admin responsibilities as needed.Maintaining the office condition and arranging necessary repairsOrganizing the office layout and ordering stationery and equipment

Chino, California, Us

Assistant to the Operations Manager and Vice President of Operations, aiding in daily tasks as they arise, in the following areas:Parts Procurement; assist with the supplying of Purchase orders to field technicians in service and construction, input of itemized receipts allocated to purchase order, reconciliation of invoices to purchase orders.Construction Coordination - creation and input of new construction jobs to Vista, invoicing of active construction jobs, travel arrangements for construction technicians. End of month reconciliation, and biweekly forecast meetingsService Billing - Daily billing review for multiple service jobs, analysis and adjustment of time/parts/miscellaneous charges, invoicing once pre-billing is approved, distribution of order invoices to correct customer channel.Fleet Management - Primary contact for field technicians for vehicle maintenance, gas cards, accident information, fast track, DMV registration and certifications.

Anaheim, Ca, Us

Aids in the daily business for 3 Senior Sales managers, one of which works remotely. Duties include but are not limited to event inquiry qualification, event space mapping, inquiry responses to clients, contract preparation, contract turnovers, turnover filing, new client discovery visit preparation, and new hire training for sales & marketing administrative assistants. Additionally, general office duties of answering phones, directing general information calls and emails to proper areas of hotel. Took lead in the creation of a new digital filing system for departments to access digital copies of Contract Turnovers. Additionally, aided in the review and implementation of streamlined standard operating procedure for Chef's Kitchen events for Sales, Catering and Events team's new/existing Client Discovery Visits.

Costa Mesa, Ca, Us

Lead office coordinator for the staffing department. Supervises new coordinators and aids in the new hire for 2018 fair, Assists staffing coordinators in the interview process from application screening, phone interviews, setting up in person interviews to hiring. Communication with multiple supervisors in order to know qualities and numbers of future new and rehire employees.

Costa Mesa, Ca, Us

Assisted with staffing departments by screening applicants, setting up in person interviews to assist in hiring 1,500 applicants for 2016 OC Fair. Duties included interview preparation, phone interviews, processing I-9 forms, background checks, receptionist duties, data entry.

Anaheim, Us

Assisting guests through incoming calls with questions regarding general park/Disney information, ticket/tour/special event/annual passports sales through the use of Galaxy ticketing system, crisis management and resolutions for guests with concerns regarding parks, tickets and events. Created a gateway for guests to become aquatinted with the resort before visiting and creating a reoccurring relationship with the company.

Los Angeles, California, Us

Assisting guests, both in person and via phone, with ticket sales for concerts and special events at the music venue through WPS and HOST ticketing systems. Duties in addition to selling included: filing, organizing, stocking ticketing, wristbands, and press passes for future events, will call, and event organization. New employee training, aiding new employees to the box office on the daily process of opening the box office and use of WPS and phone system.

Lake Buena Vista, Florida, Us

Disney College Program InternshipGuest interaction and service through the use of merchantainment techniques at multiple resorts on the Walt Disney World Resort. Duties included: cash handling and balancing, opening stores, room deliveries, backstage restock, special projects as needed by management for cast member moral, and last minute back up.

San Diego, Ca, Us

Primary role to ensure the resident hall safety, duties included, I.D. check, resident guest check in/out. In addition to organization and distribution of mail for residents of building.

Master Of Science (M.Sc.), Responsible Tourism Management

Bachelor Of Science (B.S.), Recreation And Tourism Management - Systems Management