Jennifer White Email & Phone Number

San Diego, California, United States

Carlsbad, Ca

Review Requests for Information (RFIs), and prepare quality RFI responses.Review Requests for Proposal (RFPs) and prepare high quality proposals that address all aspects required by clients, including budget, timeline and scope of work.Work closely with clients, senior management, and other internal team members to prepare budgets and proposals.Liaise with third party vendors for bids for proposals.Participate in and lead proposal strategy and bid defense meetings, as needed.Facilitate smooth transition to the project team after project award.Ensure proposals and contracts information is processed into and maintained in relevant tracking databases.Development/modification of department tools and procedures.Assist with contracts including CDAs, MSAs, work orders, vendor/consultant contracts, CTAs, etc.

Greater San Diego Area

Greater San Diego Area

Maintain strong communication with Accounts Payable (A/P), legal department and Supply ChainFollow all procurement supplier and quality SOP’sMaintain ERP system data base. Insure prompt and accurate processing of requisitions, purchase orders and invoices in support of all departments and financial goalsMaintain accurate purchasing standards in conjunction with Finance DepartmentMaintain Approved Vendor files, Master Service Agreements and support Quality AgreementsExpedite services and materials as needed at competitive priceHelp establish and manage relationship with key suppliers. Assist in vendor business reviews and set up of KPI’s for suppliers. Collect, analyze and monitor specific information on spend, supplier performance, compliance and other KPI of suppliers.Review requisition orders in order to verify accuracy, terminology and specifications.Track the status of requisitions, contracts and orders.Resolve vendor or contractor grievances and claims against suppliersAnalyze ERP every day for order creation, release requisitions or expedite material requirementsReport on past due PO, quantity received discrepancies and quality issues of Vendors.Assist in managing deviations, change control and CAPA’s as required by qualitySources and recommends suppliers, obtains quotes and conducts negotiations of contracts

Greater San Diego Area

Assistant to the CIO and Senior Directors of IT and FinanceCreated and managed all department purchase requests as well as budget tracking by cost centerProcessed and tracked all vendor documents through cross functional contract review involving legal, purchasing and complianceMaintained all department SOPs and CAP inspection documentsCoordinated all meetings, travel (domestic and international), expenses and synchronized multiple schedules for a 35 person department, including visitors and contractorsAttended all department meetings and documented all meeting minutesPrepared and reviewed all PowerPoint presentations for Board of Director’s meetingsPlanned quarterly All Staff Meetings and department team building events both on and off site across multiple locationsOrganized trainings on IT service software across the business for all usersAssisted 7 other administrative professionals with daily office operations company wide

Greater San Diego Area

Assistant to the CEO and Managing Directors Managed daily operations in extremely hectic work environment that required ability to seamlessly manage multiple projects simultaneously, independently problem solve, while completing current tasks at handProcessed and handled highly confidential materials (including salary, stock, and bonus information), legal agreements, pending external business opportunities, and personnel issues (including preparation and execution of payroll and shareholder draws, benefits, insurance, company contracts, financial reports)Coordinated LP Meetings (domestic and international) which included preparing very large, highly confidential presentations in PowerPoint, constructed meeting materials and coordinated the agenda and correspondence associated with the meeting as well as all dinners or lunches Coordinated and synchronized large, multiple day, on-site seminars/meetings to include travel and related accommodations, agenda, meeting materials, catering, and audio/visual coordinationManaged and coordinated extremely complex scheduling and communications for multiple calendars.Coordinated complicated travel arrangements (typically with last minute or mid-trip changes) for domestic and international travel that included multiple cities and/or countriesCoordinated visitor schedules including agenda, travel, and expensesAssisted and supported Controller with review and reconciliation detail, managed all AP/AR entries and preparation of 1099’sManaged company intern program (hired and supervised daily tasks and schedules)Built and maintained rapport with employees and vendorsStreamlined office functions including computer training, facilitated administrative policies including travel planning procedures and intern programGeneral office support

Greater San Diego Area

Achieved a monthly, quarterly and annual bookings quota (117% for 2012)Achieved metrics of 20 calls/day and 45 activities/daySuccessfully coordinated all aspects of the sale from product overview to implementationDeveloped and maintained knowledge of all competitor products and industry trendsEntered and maintained all sales and client information in SalesForcePerformed product demonstrations as neededDocumented step by step instructions for product setupSupported customers as needed to ensure proficient product knowledgeHighest marketing sales in Q2 of 20132012 Presidents Club

Greater San Diego Area

Managed all financial accounts for domestic/international customersCollaborated with technical and sales teams to alleviate customer concernsReconciled client’s info/status/transactions history in Oracle and JIRAGenerated weekly revenue reportsResponsible for International disbursements ($20-40 million/month)Documented company-wide financial policies and proceduresLiaison between customer service, sales, development, IT, and International teamsBi-weekly check runs (15,000+ checks)

Greater San Diego Area

Coded, entered, and disbursed all invoices for 2,000+ person companyProcessed all employee expense reportsDisbursed wire and Automatic Clearinghouse (ACH) paymentsBank depositsManaged corporate bank accounts