Jennifer L. Email & Phone Number

Dubai, United Arab Emirates

Oversee activities of the Dubai office to ensure the provision of high-quality services and an efficient, safe, and attractive working environment that allows the Firm's attorneys, staff, clients, and visitors to function at optimal levels.

Dubai, United Arab Emirates

Worked with one of the world’s finest reinsurance group, handling the day-to-day operations of the office and providing support to the Management Team.

Dubai, United Arab Emirates

Worked with one of the world’s top 4 company, providing support to a partner on her day to day activities. Managing the day-to-day operations of the office. Organizing and maintaining files and records. Planning and scheduling meetings and appointments.Achievements:• Collaborated with other departments of the company to centralize the customer database for easy retrieval of information• Demonstrated excellent abilities in customer orientation by assisting the marketing department in promotional activities and campaigns• Introduced a user friendly electronic filing system which reduced file retrieval time by 30%• Provided extraordinary support to managers and co-workers, which increased overall efficiency.• Provided exceptional customer service to clients and colleague’s which was highly admired by Line Manager.Responsibilities:• Undertake the tasks of receiving calls, take messages and routing correspondence• Manage agendas/travel arrangements/appointments.• Maintain diary, arrange meetings and appointments and provide reminders.• Act as the point of contact for internal and external clients.• Write and distribute email, correspondence memos, letters, faxes and forms.• In charged of courier services – both incoming and outgoing.• Submit and reconcile expense reports.• Plan meetings and take detailed minutes of the meetings.• Maintain employee records (soft and hard copies). Monitoring employee performance and induction of new hires.• Process employees’ documents for visas.• Prepare reports and letters for internal communications.• Organize company events including team buildings and up trainings.

Dubai

Working as part of a team and supporting the sales manager. Responsible for the day-to-day tasks and administrative duties of the office including covering the reception.Responsibilities:• Screening phone calls, inquires and requests, and handling them when appropriate.• Administer HR-related documentation, such as offer letters, attendance management, leave application forms, consignment forms, etc..• Devising and maintaining office systems, including data management and filing.• Organising and attending meetings and ensuring the manager is well prepared for meetings.• Arranging and coordinating business travels including hotels, flights, car rentals, meeting itineraries and visa bookings.