Jennifer O'Malley Email & Phone Number

Fairfax, Va, Us

Provides human capital management to executive leaders in key areas of the Human Resources strategic plan, HR services, policies, and programs to support corporate, business unit, and departmental goals. Advises executive and senior leaders regarding strategic and operational HR concerns. Provides strategic consultation in the following areas: • Corporate wide strategic approach for effective, end-to-end, talent management to ensure company goals, strong workforce development, and government compliance are accomplished. • Benefits and all HR related service contracts and agreements. • Comprehensive policy and procedure development and implementation. • Job Classification/Job Group and Career Path Development. • Compliance Programs in Affirmative Action, DEI, EEO and other federal reporting requirements, to include: strategic approach; analysis; compliance; briefings; and training for the organization.• Strategic training and development.• Succession planning and talent reviews development, on-going assessment, and enhancing of the company’s performance management program (in collaboration with company leaders).• HR Risk Management and Employee Relations.• Internal HR auditing. • Manager training and coaching regarding key HR related issues (employee discipline, performance appraisal, workforce planning, talent management, etc.).

Reston, Virginia, Us

Manages the day-to-day Human Resources and Recruiting operations, as well as long-term projects. Performs benefits administration to include annual plan review, claims resolution, monthly billing reconciliation, and communicating ongoing benefit information to employees regarding the Healthcare, Dental and Vision Plans; HSA and FSA (medical and dependent) plans, Short-Term and Long-Term Disability Insurance; Life and AD&D, and 401(k) Plan. Manages all leaves of absences. Evaluates, approves and tracks medical accommodation requests. Processes all new hire enrollment, open enrollment and qualifying events and termination of benefits. Investigates any benefit discrepancies and works with vendors to correct issues. Prepares and presents benefit plan materials and changes to employees. Creates and updates employee communication including benefit guides, company wide communications, welcome letters, intranet content and forms. Plans and executes open enrollment events. Ensures that the company is in compliance with state and federal labor laws/rules and regulations and HR related contractual requirements. Responsible for evaluating, planning and implementing policies, procedures and programs in all areas of HR including employee relations, professional development, recruitment and retention, and benefits and compensation. Manages the performance management program. Coaches the management team and staff through complex workplace issues. Facilities new hire orientation and onboarding rotational assignment program. Manages full life-cycle recruitment along with offer negotiations and hiring process. Partners with management to communicate various HR policies, procedures, laws, standards, government regulations and contractual requirements. Maintains employee handbook and HRIS records. Coordinates the exit process and conducts all exit interviews. Manages new hire and annual corporate compliance and cyber security training.

Provided Full-Life Cycle recruiting services to clients, including but not limited to sourcing and identifying candidates; developing and maintaining job descriptions and job postings; working with Account Managers and recruiters; creating, maintaining candidate resumes; and prepared offer packages. Created discovery reports for clients on an as needed basis. Handled employee and contractor new hire orientation, on-boarding and employee exiting by coordinating with recruiters, Account Managers, client Hiring Managers and client Timecard Approvers and IT company. Processed all new hire/exit paperwork and benefits enrollment. Prepared annual/quarterly compensation plans. Updated and maintained the employee manual. Enforced company policies by advising all managers and employees as appropriate. Researched, wrote and implemented new polices as necessary. Researched and ensured that all company policies remained in compliance with US legislative, procedural changes as well as state laws and guidelines. Processed all EEO and Vet-100 reporting. Processed timekeeping for all employees. Created, updated and maintained all HR documents and forms as needed. Handled all benefits administration for employees including but not limited to Healthcare, Dental and Vision Plans; Short and Long Term Disability Insurance; Life and AD&D, and 401(k) Plan. Tracked PTO for all employees. Provided assistance to Finance department as needed. Provided administrator duties for Office 365, ShareFile, SpringAhead and JobDiva, including but not limited to creating and updating/deleting user accounts, creating and maintaining SharePoint pages, files and documents for various departments. Provided general IT support as needed. Handled facilities concerns. Provided general office support when necessary.

Chantilly, Va, Us

Handled Full-Life Cycle recruitment for exempt and non-exempt professionals using a variety of sources in a cleared environment (PT, Secret, Top Secret, TS/SCI w/Poly) supporting multiple contracts for federal and DoD customers. Assisted with job description development and maintenance. Maintained candidate and requisition information in iCIMS database. Conducted initial phone screens and schedules interviews with hiring managers. Attended recruiting/hiring events. Maintained excellent relationships with candidates, new hires and hiring managers to ensure all recruiting needs were met. Worked with Program Managers and Executive team to support proposal efforts. Prepared offer packages. Assisted with new hire orientations and exit interviews. Helped to ensure that Eagle Ray is OFCCP compliant. Assisted in the coordination of company-sponsored events.

Reston, Virginia, Us

Participated in staff recruitment life cycle to include but not limited to reviewing resumes; interviewing candidates; identifying positions; and creating candidate submissions. Was responsible for establishing and executing processes for a massive staffing exercise to support a large program transition activity. Worked with a team through the data collection, management and organization to prepare Leidos and the contract Program Management Office in an effort to execute staffing submissions and requirements upon contract start. Collected; tracked and organized resumes from candidates both internally and from subcontractors. Matched incumbent and active candidate skills to the contract Statement of Work (SOW) requirements and position descriptions. Worked with the candidates to prepare and complete the submissions packages for the customer including but not limited to a candidate skills matrix and current resume. Created in-depth Excel workbooks to capture the team’s daily workflow and daily activities as they relate to the data collection effort. Continued to grow the number of Leidos sponsorship candidates submitted for processing by striving to ensure the program submitted a minimum of 50 Leidos developers and/or systems engineers for sponsorship processing during 2012 and 2013. Coordinated with the security service center, ensuring security clearance information and packages were accurate and tracked the progression of all candidates through the clearance process and informed candidates when their clearances were approved. Created, reviewed and updated process flow charts in Visio.

Put together a staffing matrix of 1,864 positions while working on a proposal for SAIC. Put together a process for placing candidates against a main position as well as identifying additional positions that candidates could be placed against.

London, London, Gb

Handled Full-Life Cycle Recruitment including but not limited to researching, sourcing and identifying; job description development and maintenance; job postings; contact with recruiters; resume management; scheduled interviews; conducted initial interviews; prepared offer packages. Handled new hire orientation/on-boarding process by coordinating with the IT department, Hiring Manager and processing all new hire paperwork and benefits enrollment. Prepared annual compensation plans, transfer/promotion letters and employment verification letters. Handled all immigration processes for visiting employees, temporary work visas (L1, H1, TN), and citizenship applications. Planned, coordinated and managed all staff meetings, monthly social events, holiday parties and summer outings. Maintained and updated employee manual. Enforced the employee manual and company policies and advised all managers and employees as appropriate. Researched, wrote and implemented new polices as necessary. Researched and ensured that all Actix policies remained in compliance with both US legislative and procedural changes and International laws and guidelines. Updated and maintained HRIS. Handled all benefits administration for employees including but not limited to Healthcare, Dental and Vision Plans; Short and Long Term Disability Insurance; Life and AD&D, 401(k) Plan, Section 125 Cafeteria Plan, Flexible Spending and Health Savings Accounts and employee continuing education. Provided additional Human Resources assistance to the Actix offices located worldwide when necessary. Processed and tracked Payroll and all per-diem accounts for the US office. Researched and acquired necessary corporate housing for any out of town employee staying for periods of 6 months or more.

Chantilly, Virginia, Us

Planned, coordinated and managed all company sponsored events on and off-site to include all company staff events. Provided daily administrative support to executive staff (President, Vice President, Director of Human Resources and the Director of Fixed Operations) to include but not limited to scheduling, project management, report generation, executive staff liaison with customers and vendors on problem resolution management. Processed new hire paperwork, monthly benefit enrollments and cancellations and yearly open enrollment. Managed a small receptionist staff and handled all training, daily schedules, structure and operations. Coordinated and tracked the web-based Lead Management System for Internet Service Customers. Company’s representative for the Greater Reston Chamber of Commerce, Loudoun County Chamber of Commerce and Dulles Chamber of Commerce.

Provided support to owner of the practice. Managed the practice medical and administrative staff and handled all training, daily schedules, structure and operations. Managed all of the practice Human Resources; Payroll; Accounting and marketing. Coordinated and managed all Patient Appreciation Days.

Fairfax, Virginia, Us

Provided support to Professional Standards Manager. Mailed literature information to members and individuals that were interested in the certification program’s various certifications, classes and upcoming test dates and locations. Prepared certification test packets, as well as coordinated all test dates. Processed all tests and sent test results out to all candidates. Processed new state certifications and recruited new state associations. Assisted in the coordination and attended all industry trade shows.

Provided support to Vice President of Operations, Director of Operations, Human Resources and Marketing department. Managed, addressed and remedied all facility and sub-tenant issues. Sent out class literature, program software and assembled training manuals. Coordinated and managed all of the staff events, company lunches, training classes and all company/client events on and off-site.