Administrative Specialist, Office Manager
Current• Oversee day-to-day office activities as main point of contact in reception area, and keep management informed. • Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists. • Managing keycards, badges, and Envoy system for visitors. • Maintaining training records, CW1 license records, assist with employee termination. • Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions. • Maintaining the office condition & order in storage rooms, arranging necessary repairs. • Monitoring office supplies and ordering new stationery, supplies, furniture, appliances and electronics as required.• Liaise with facility management vendors, including cleaning, catering and security services.• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested. • Provide general support to visitors. • Assist in the onboarding process for new hires and trainees, including mobile phones. • Plan in-house or off-site activities, like parties, celebrations and conferences. • Partner with HR to update and maintain office policies as necessary. • General IT support to guide employees to the correct resource and process.• Wellness ambassador for the Branch. • Facilities security coordinator. • Assist with Universal Waste and eWaste removal from the office. Dispose of old IT equipment and other related electrical equipment. • Assist with branch participation with the Business Continuity Plan (BCP). • QHSE Program ambassador
