Jenny Cox Email and Phone Number

RPS is an international consultancy providing world-class local solutions in infrastructure, urban growth, energy, mining and natural resource management.RPS employ 5,000 people in the UK, Ireland, the Netherlands, the United States, Canada, Brazil, Africa, the Middle East, Australia and Asia and undertake projects in many other parts of the world.• Preparation of reports (copying, collating and binding), typing, formatting and file management.• Liaising with client managers.• Assisting with processing overtime claim forms and payroll spreadsheet.• Assisting with timely phone management of the office.• Managing incoming and outgoing mail.• Welcoming office visitors.• Ensuring the office and kitchen are kept clean and tidy.• Expense reconciliations.• Cab booking and managing cab-charge register.• Organising couriers• Placing stationery orders.• Invoicing.

m3architecture was established in 1997, and since this time has grown to include eleven individuals in a medium sized architectural practice based in Brisbane, Australia.The work of the practice has been recognised at both a national and international level, with numerous publications, awards and exhibitions, including representation in the Australian pavilion at the 2006 Venice Architecture Biennale.• Reception duties including answering telephone calls and greeting visitors.• Ensure office facilities and equipment are well maintained and presentable.• Maintain project management system and product library.• Manage incoming and outgoing mail.• Make travel and meeting arrangements, including booking flights, accommodation and car hire. • Organise catering for staff & client meetings and functions.• Ensure professional registrations, insurances and publication subscriptions are kept current.• Coordinate and maintain the company’s Quality Management System when required.• Ensure office supplies are maintained.• Setting up files and project management system for new projects.• Advise staff of upcoming industry events and assist with registrations.• Meet with industry product suppliers to update product library catalogues and samples.• Assist with continuous improvement of the company’s policies, systems and processes.• Carry out other duties as instructed by the Directors or requested by technical staff.

HSE is a leading specialist provider of large scale complex contract mining operations to Australia’s major mining companies. The company also offers an extensive rental fleet of modern, high-quality, ultra-class and ancillary earth moving equipment. HSE employs approximately 400 employees and has its headquarters in Perth, Western Australia.• Answer incoming telephone calls and direct to applicable staff member.• Meet and greet office visitors.• Create Purchase Requisitions using web based application.• Book domestic travel including car hire, site access passes and site accommodation.• Order office stationery and supplies.• Organise domestic couriers.• Responsible for staff apartment bookings and maintenance.• Reconciliation of monthly petty cash balance and cab charge vouchers.• Organise catering for all meetings, lunches and staff social functions.• Other administration tasks to ensure efficient running of the office.

Baker Hughes is a top-tier oilfield service company with a century-long track record. The company delivers solutions that help oil and gas operators make the most of their reservoirs. Baker Hughes employs approximately 53,000 employees and has its headquarters in Houston, USA.• Created Purchase Requisitions in SAP.• Booked site travel and accommodation for FIFO staff.• Maintained office stationery and supplies.• Liaised with the building supervisor in regard to security and maintenance.• Organised training with external vendors.• Reception duties including meeting and greeting office visitors.• Organised domestic and international couriers.• Carried out other administration tasks to ensure efficient running of the office.

Assisted in the day to day coaching and ongoing training and development of other Global Mobility Specialists within the Bechtel Global Mobility Centre. Additionally, performed all duties of a Global Mobility Specialist as outlined below.Provided a variety of HR support services related to the end to end global mobility management function. Beginning with global assignment management which consists of explanation of assignment conditions and terms to employees. Coordination of host country passport and visa services including providing requirements, managing receipt of applicable documents, submittal and monitoring of immigration processing. Preparation and explanation of assignment and new hire documentation including employment offer letters, recitals and expected take home pay calculation, in accordance with policies and approved assignment conditions. Responsible for pre assignment medical clearance process. Initiation and coordination of move management vendor to facilitate transporting and storage of household goods. Explanation of expense reimbursement policies and processes. Interface with Expatriate Tax, HRMS Input, Benefits, Domestic and International payroll teams, and Expense Management Team on assignment issues as necessary.Continuously updated mobility management software for each action, and provided status updates to project as required. Assisted with Six Sigma and other work process improvement initiatives in the collection of data as required. The Global Mobility Specialist is expected to manage a client base of around 20 – 30 customers.

Responsible for the SAP Input/Actions, upload of salary plans, issue of Separation/Retirement packages, maintenance of the Master Personnel files and benefits administration. Duties also include the monthly reconciliation of the superannuation and medical plan payments for expatriates working on international assignment as well as reconciliation of the SGC payments for those expatriates working in Australia.

Responsible for the HR support for both the Comalco Smelter Development Project and Brisbane based Corporate employees. Other roles include production of the yearly succession planning report and Oceania Service Award Administrator. With the introduction of SAP took on the on the role of Input Administrator.

Provided administrative support for the HR Manager, Oceania. Duties included the production of the Annual Talent Review as well as Annual Review imputation and reporting, maintenance of the master personnel files (both hard copy and electronic) as well as general administrative duties.

Stuart Oil Shale Project Brisbane; Provided confidential administration & secretarial support to the Project Management Team. Ensured the smooth flow of correspondence & information using judgment and independent action. Organised travel and accommodation for PM and VIP visitors. Maintained project management files. Prepared and distributed Monthly Progress Report.