Jenny Querol Email & Phone Number

Dubai, United Arab Emirates

• Responsible for applying for employee visas (new and renewal), visa cancellation, trade license renewal, issuing visitor gate passes, and other DAFZA Authority-related transactions.• Maintains and updates records of personnel-related data in both hard copy files and electronic filing systems (soft copy) to ensure all the folders contain complete documents as per the employment requirements.• Administers medical insurance plans, including enrollments, changes, deletions, and claims management.• Prepare NOCs, salary or employment certificates, appointment or offer letters, and any other correspondence related to HR and Administration.• Monitoring the expiry dates of the licenses, insurance, and other government permits of the company.• Assisting and supporting the Operation Department with the documents (bill of entry, Zajel courier, etc.) needed to be released to the clients and sending emails to them• Assists the Accounts Department with any DAFZA Authority request or transaction.• In charge of applying for the Dubai Custom Card, the DNATA Calogi Card, and renewing the business code.• Answering phone calls and inquiries, as well as transferring calls to the appropriate department• To perform other related duties that a superior may assign from time to time.

Dubai, United Arab Emirates

Duties and Responsibilities:• Onboarding: Collect all necessary documents from new hires and make sure that the documents have been filled out.• The ability to manage HR activities such as staff recruitment, staff monitoring, documentation, and insurance processing.• Maintains employee information by entering and updating employment and status-change data.• Responsible for keeping and maintaining personnel files.• In charge of applying for a new employee's visa, renewing the residency visa, canceling the visa, tracking medical appointments, and processing the visa.• In charge of keeping track of the expiration dates of all employee passports, work permits, and residency visa renewals.• Monitoring and updating the trade license, municipal permits, and other government permits as required.• Preparation of salary certificates, salary transfers, NOCs, etc. as per requirements• Coordinating with the section head and managers for disciplinary action and the issuing of warning letters or termination• Oversees the petty cash fund for visa processing and other immigration-related expenses.• Monitoring and processing of vehicle registration and insurance renewal applications• To perform other related duties that a superior may assign from time to time.

Dubai, United Arab Emirates

Duties and Responsibilities:Administrative Assistant:• Prepare weekly and monthly invoices for all the stations.• Prepares quotations as requested by the manager.• Prepare and send the weekly margin analysis.• ensuring that the delivery sheets are properly filled out with correct details and signed by the clients to avoid any complications at the time of payment.• Provide the necessary operational forms to all workshops and follow up with the florist.• Check, prepare, change, and update financial offers.• Issue the summary of invoices for all the stations.• Handling invoice inquiries from clients• Tracking the transfer voucher series (import, local, and common stock).• Prepares a summary of invoices to be sent to the finance controller on a monthly basis.• Prepare the material request for the stationery and pantry items for approval by the financial controller and COO.• Answering phones, making inquiries, and directing calls to the appropriate person.HR Assistant:• in charge of preparing the documents for the new staff's joining formalities.• Maintains employee information by entering and updating employment and status-change data.• Responsible for keeping and maintaining personnel files.• Responsible for the booking of tickets and hotel bookings• Prepare the documents and be responsible for applying the gate pass at Dubai Airports for the employee.• In charge of applying for a new employee's visa, renewing the residency visa, canceling the visa, tracking medical appointments, and processing the visa.• In charge of keeping track of the expiration dates of all employee residency visa renewals.Inform them of the requirements as well.• Monitors and processes the renewal of license permits for the company.• Check the P.O. Box on a daily basis and collect the documents at Emirates Post.• In charge of monitoring and collecting the employee's exit report.• To perform other related duties that a superior may assign from time to time.

Philippines

Duties and Responsibilities:• Receives, inspects, records, safely keeps, and monitors stocks, which includes the proper issuance of receipts for every inventory movement.• Ensures that the customer's data is thoroughly and correctly checked before encoding to the customer's master data system; creates necessary files, reports, and documents; and monitors system performance to ensure the timely and accurate processing of the customer's order.• Handles all loan documentation for all customers and must ensure completeness, accuracy, consistency of information, and compliance with documentation guidelines and procedures prior to financing submission.• Establishes and maintains a system of effective records management necessary to safely keep all the files and documents in the branch.• Handles administrative tasks such as the preparation of periodic reports, recording daily transactions, and routine clerical work.• Handles, monitors, and prepares replenishment of the Petty Cash Fund provided by the Head Office for branch expenditures.• Handles administrative tasks such as the preparation of periodic reports, the recoding of daily transactions, and routine clerical work.• Increase sales quotas by providing excellent quality service to all customers.• Conduct promotions according to the activity calendar.• Performs other related duties that the Branch Manager may assign from time to time and other specific instructions that the Head Office may issue occasionally.

Philippines

Duties and Responsibilities:• In charge of monitoring all accounts receivable and following up on daily collections.• Prepares invoices and billing statements for the client.• Creates a collection report every day.posting payments on the system.• Delivery items were screened and processed using a checklist.• Keeps records of files such as contracts, POs, and invoices.• Creates the salesman's quotation and calculates the salesman's monthly commission.• To perform other related duties that superiors may assign from time to time.