• Handles the Managing Director’s calendar, expenses, travel arrangements, and visa coordination.• Supports Business Development and other administrative tasks as needed• Proactively contribute to the local office development supporting hands – on daily requirements – as needed.• Maintains confidentiality of all sensitive or proprietary information.• Acts as the point of contact among executives, employees, clients, suppliers.• Formulates clerical and administrative functions such as drafting correspondence, scheduling and maintaining up-to-date meetings and appointments, taking minutes of the meeting.• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.• Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.• Coordinates corporate events.• Does recruitment process from making job description and specifications, CV screening, job posting and initial interviews.• Performs related tasks as instructed by the Managing Director.• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.• Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.• Achieves financial objectives set by the management by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.

• Prepares general journal entries of the daily transactions of the business.• Disburses petty cash.• Manages the accounts payable cycle by preparing the vendor payments, inter-company settlements, & utility payments on timely basis to avoid overdue accounts.• Manages the accounts receivable cycle by preparing the invoices to customers, sending out statement of accounts regularly to ensure payments are received on time.• Prepares the payroll through WPS and salaries so that they were paid on timely basis. • Creates monthly financial statements.• Reconciles accounts.• Handles auditor’s queries.• Prepares purchase requisitions and purchase orders based on the approved quotes.• Verifies the needed reports / details for VAT compliance; VAT Return reporting preparation.

• Reconciles customer material billing• Maintains daily inventory reconciliations• Creates accurate purchase orders by verifying specifications and pricing on regular stock products. Submits all purchase orders created to vendors and follows up to ensure receipt.• Verifies all requisitions have been converted to purchase orders to fulfill orders.• Reconciles invoice to purchase order price variances.• Track and report material backorders from vendors and communicates backorder status regularly with teams to ensure they are on track. Coordinates substitute items to meet customer needs and timelines.• Ensures all products are purchased within correct price guidelines and with any and all applicable discounts. Escalates pricing discrepancies found between vendor order acknowledgements.• Coordinates with vendors in the event of an issue with quality and complete non-conformance reports.• Enters order acknowledgements and expected delivery dates from vendors on submitted orders. Handles vendor returns, aged inventory and cancelled orders. Coordinates resolution on issues with suppliers such as over or under orders.• Analyze data and forecast requirements with vendors.• Maintain and create detailed reports.• Track and trace freight.• Performs internal inventory audits.• Researches and Evaluates suppliers.• Negotiate and Renegotiate contracts with suppliers.