Support the Supply Chain Manager with Inventory ManagementCollaborate with wards/departments on a scheduled and ad-hoc basis to support and conduct stock reviews of materials management items.Ensure client engagement plans align with work plans and are signed off by relevant stakeholders.Work with wards/departments routinely to develop and facilitate stock changes in line with seasonal and speciality-specific variations.Investigate Adverse Incidents (AIs) raised against the materials management team's service.Develop and coordinate the Inventory Coordinators' weekly ordering schedule, considering sickness and annual leave.Create quarterly stock take schedules.Liaise with the risk management team and suppliers regarding product recalls.Manage product changes within the inventory system.Communicate with the inventory management system suppliers.Collaborate with Procurement, Finance, and Systems teams as necessary to resolve operational issues.Develop and implement an internal auditing process and schedule.Engage effectively with clinical/managerial/end users and Business Operations Managers.Coordinate the introduction of storage, inventory, and par level reviews.Build and strengthen working relationships with distributors.Monitor team performance to ensure specified Supply Chain KPIs are accurately measured and met.Assist in providing management information as directed to support strategic contracting initiatives and effective supply chain management.Support the implementation of any new materials ordering systems adopted by the trust.

• To assist in ensuring implementation and ongoing maintenance of the materials control system within the Trust’s wards and departments. This will include assisting in the evaluation of current stock levels and storage facilities.• To produce spreadsheets, labels and requisitions for use by each area based on their individual purchasing requirements to be used by the Materials Clerks. Updates, monitoring and continual assessment of stock holding will also be required• To act as a point of contact for the Materials Team.• To assist ward and department managers in managing their purchases and levels of stock.• To produce labelling and template requisitions for each area.• Make regular visits to each area to ensure that the programme is working and provide support as required. To make amendments to information as necessary.• To assist in the implementation of any new stock management systems that may be adopted.• Assist in the maintenance of the Procurement Help Desk, to include logging and resolving of queries as appropriate.• To liaise with the purchase order processing team to ensure a seamless service to care groups and departments.• To assist with the implementation of the bar-coded stock management system across the trust.• To assist in the implementation of any new materials ordering systems that may be adopted.• To assist in ensuring all appropriate catalogue information for materials management is correct and up to date on the Trust’s systems.• To assist in providing management information as directed in order to support strategic contracting initiatives and effective supply chain management

• Prepare purchase orders and send copies to suppliers and to departments originating requests.• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.• Respond to customer and supplier inquiries about order status, changes, or cancellations.• Perform buying duties when necessary.• Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.• Review requisition orders in order to verify accuracy, terminology, and specifications.• Prepare, maintain, and review purchasing files, reports and price lists.• Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.• Track the status of requisitions, contracts, and orders.• Calculate costs of orders, and charge or forward invoices to appropriate accounts.• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.• Compare suppliers' bills with bids and purchase orders in order to verify accuracy.• Approve bills for payment.• Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.• Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.• Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.• Monitor contractor performance, recommending contract modifications when necessary.• Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting.

• Provide a reception service to patients/visitors/staff• Track, locate and retrieve case notes/referral letters• To initiate, retrieve and file case notes and prepare and provide case notes for Outpatient clinics/admission• Input and extract data from the Health Board’s PIMS System.• File documentation in an accurate and timely manner• Co-ordinate appointments• Provide a photocopying and reprographic service

• Take instructions by obtaining and verifying information.• Enter orders by transmitting information and allocating to the correct department.• Provide product/service information by answering questions; offering assistance.• Maintain call centre database by entering and verifying information; updating contact log on our INNOVISE system.• Improve quality results by recommending changes.• Keep equipment operational by following established procedures; reporting malfunctions.• Update job knowledge by participating in educational opportunities.

• Act as the first point of call• Provide administrative support to office team• Carry out administrative tasks such as booking venues for meetings, confirming attendance• Organised workload based on priority and adhere to agreed SLAs• Ensuring accuracy on all work carried out and general data input housekeeping• Being aware of all currently on-going tickets and ensure they are progressed in line with SLAs• Communicating effectively with relevant teams to maintain good working relationships• Accurately record detailed information in an easily understood format