Jess Tee Email & Phone Number

Singapore

• Cross checking all written trade confirmations made and entered between trader and sales and purchase counterparties and issue, review, amend contracts accordingly• Double checking and vetting through all sales and purchase agreements ensuring contractual obligations are met and effective turnaround transactions• First contact point with customers for any potential dispute resolution and thereby assisting trader in dispute settlement by checking through all agreed contractual terms… Show more • Cross checking all written trade confirmations made and entered between trader and sales and purchase counterparties and issue, review, amend contracts accordingly• Double checking and vetting through all sales and purchase agreements ensuring contractual obligations are met and effective turnaround transactions• First contact point with customers for any potential dispute resolution and thereby assisting trader in dispute settlement by checking through all agreed contractual terms and conditions • Liaise and coordinate with suppliers, buyers, surveyors, insurance company and warehouse agent to ensure logistical, operational and delivery process flow are carried out smoothly• Maintaining and updating monthly production database on all allocations and delivery schedules to ensure that all sales and purchases are reconciled• Update all incoming invoices in BlackStar system for approval to facilitate payment arrangement and ensuring healthy account receivables• Monitoring shipment schedules on vessel arrival date at loading and discharging destinations to arrange and ensure surveyors are present for loadport/disport cargo inspection • Responsible for generating full sets of shipping documents for containers / bulk cargos ensuring clean LC negotiated documents for bank submission• Liaise with buyers to ensure that workable and clean Letter of Credit are received timely before cargo loading• Maintaining logistics and shipping documentations database• Perform other ad-hoc duties assigned by manager Show less

Singapore

• Work closely with traders to ensure contract management is optimized at execution level• Issuing sales contract and proforma invoice after sale is concluded • Main contact point between operational team and customers to ensure that key commercial term, operational and logistical process flow are carried out smoothly (vessel tracking and update for any vessel re-scheduling), to consistently meet diverse shipment demands and monthly sales commitments are being met.• Responsible for… Show more • Work closely with traders to ensure contract management is optimized at execution level• Issuing sales contract and proforma invoice after sale is concluded • Main contact point between operational team and customers to ensure that key commercial term, operational and logistical process flow are carried out smoothly (vessel tracking and update for any vessel re-scheduling), to consistently meet diverse shipment demands and monthly sales commitments are being met.• Responsible for receiving workable and clean Letter of Credit and coordinating with customers for amendments advice promptly whenever required.• Work closely with purchase team to make sure that all shipments are sailed in according to schedule. • Preparing relevant shipping documents for submission to bank and/or respective customers.• Ensure payments are made and received as expected in Trader Position Request.• Maintaining logistics and all shipping documentations database Show less

* Working closely with Finance and Credit Risk department ensuring sanctions checks.* Responsible to check and obtain most competitive rates with various banks, ensuring that minimum costs are incurred.* Responsible for checking and managing all Letter of Credits together with Trade Finance department.* Coordinate and liaise with customers to ensure ambiguities of T & C therein in LC are duly rectified before processing.* Maintain accurate log monthly shipments and finance… Show more * Working closely with Finance and Credit Risk department ensuring sanctions checks.* Responsible to check and obtain most competitive rates with various banks, ensuring that minimum costs are incurred.* Responsible for checking and managing all Letter of Credits together with Trade Finance department.* Coordinate and liaise with customers to ensure ambiguities of T & C therein in LC are duly rectified before processing.* Maintain accurate log monthly shipments and finance journals into our mainframe (excel) system. Monitor due payments from all customers on average basis.* Monitoring of shipment schedules ensuring cargoes are loaded as per schedule.* Contact point between customers for requests for any change or early arrangement to shipment schedules ensuring that customers’ request are being met.* Key channel between buyer and shipping lines to negotiate and resolve dispute issues on container free time detention settlement.* Verify the accuracy of commercial terms agreed between contracts and ensure that all relevant data is input correctly before issuance and execution of contracts.* Coordinating closely with line manager and customers for commercial, shipping and logistics issues, ensuring all shipments are scheduled according to contractual shipment period.* Responsible for receiving clean Letter of Credit on time before shipment commencement and coordinating with customers for amendments advice promptly whenever required.* Generating full set of clean shipping documents in compliance to contractual and letter of credit obligations, facilitating efficient and effective turnaround of transactions.* Ensuring that all shipping, process, clearance documents are in place for customers’ cargo clearance.* Negotiating with banks to resolve queries and documentations discrepancies quickly and efficiently in accordance to UCP 600.* Control the release of original shipping documentations with confirmation from trade finance team funds is well received. Show less

Sales & Marketing support duties:* Developing new sales accounts.* Preforming telemarketing to arrange sales appointments for Marketing Manager.* Providing after sales service to build closer bonding between the company and customers.* Prepare sales proposals to meet the respective customers’ need.* Providing marketing ideas and vetting of graphics for customers.Administrative support duties:* Dealing with all correspondence (emails and letters), determining and… Show more Sales & Marketing support duties:* Developing new sales accounts.* Preforming telemarketing to arrange sales appointments for Marketing Manager.* Providing after sales service to build closer bonding between the company and customers.* Prepare sales proposals to meet the respective customers’ need.* Providing marketing ideas and vetting of graphics for customers.Administrative support duties:* Dealing with all correspondence (emails and letters), determining and implementing any action required and, where appropriate.* Preparing sales contracts and e-invoices.* Maintaining accurate records including running an effective filing in order for the team to keep track on all updated data.* Keeping track of incoming and outgoing payments Xero.com* Logistic planning for exhibitions / events.* Issuing cheques for all purchase requisition.* Preparing monthly payrolls for all employees.* Assisting the team to prepare monthly expenditure claims.* Assist in various aspects of HR functions not limited to interview coordination, staff benefits and training administration.* Other ad-hoc duties as assigned. Show less

Operational and Logistics duties:* Preparation of full sets of shipping documents, ensuring clearance documents are submitted to customers on time for cargo clearing.* Issue of Purchase Requisition & Purchase Order forms using SAP.* Assisting marketing managers in preparation of weekly report when required* Consolidating and reconciling market research reports* Filing and keeping internal system updated for all legal contracts, shipments performance details and marketing… Show more Operational and Logistics duties:* Preparation of full sets of shipping documents, ensuring clearance documents are submitted to customers on time for cargo clearing.* Issue of Purchase Requisition & Purchase Order forms using SAP.* Assisting marketing managers in preparation of weekly report when required* Consolidating and reconciling market research reports* Filing and keeping internal system updated for all legal contracts, shipments performance details and marketing proposals* Updating of sales schedule performance* Preparation of supporting documents for agency commission payment.* Preparation of bid tender, pre-qualification documents for coal supply to various international power utilities.* Work closely with other departments (Finance, Operation and Productions) to ensure information required flow through smoothly to provide on-time information to customers and managementAdministrative support duties:* Coordinate, monitor and report progress of all business activities to Executive Director and highlight immediate urgent matters by keeping all informed on progress.* Effectively communicates and update relevant marketing information to marketing team.* Handle all correspondences with a high degree of independence, judgment and discretion, of which some are of highly confidential nature.* Planning of itinerary / meeting schedule for Directors* Coordinate meetings, trainings and company’s events when required* Reconciliation of staff claim reimbursement* Handling all incoming and outgoing mails / faxes / courier* Handle travel arrangement, accommodation, transport and apply VISA for respective travelers* Liaise with vendors for stationery and pantry supply* Manned the reception desk and switchboard at all times* Attend to walk in guests and visitors* Other ad-hoc duties as assigned Show less