Generating official internal documents, as needed, including announcements, memoranda, offer and appointment letters, employment contract and other relevant documentsMaintaining physical and digital files of employees (201 and 202) pertaining to personnel, their paperwork, and any changes to benefitsCreating employee engagement plans, getting necessary budget approval, and initiating activitiesMaintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources and talent managementMaintain up-to-date knowledge of labor laws related to minimum wage, overtime, record-keeping, and other applicable lawsHandles the issuance of uniform inventory and employee ID creation, and monitors the equipment and uniform logsheetWork on the shift management of all employees, with a focus on the salon staff scheduleProcessing all Japanese employees' TIN numbers, AEP applications, and working visa applicationsSupport salon operations by providing salon form requests in a timely mannerSend in the necessary DOLE reports, such as 13th month pay report and the likeProvision and collection of data necessary for KPI evaluation

Responsible for the end-to-end recruitment (design job descriptions, source potential candidates, screen incoming resumes, interview candidates, provide shortlisted candidates)Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.Preparing and/or updating employment records related to hiring, transferring, promoting, and terminatingUpdate and maintain employee records (soft and hard files)Creates and issues Notice to Explain and Notice of Disciplinary Action and other related documentsAssist in conducting counseling to employeesAssist HR Officer in preparing memorandum and reportsOther tasks assigned by the HR Officer as needed

Perform a variety of customer/client support related duties for the departmentCoordinates and facilitates the assignment of accommodations rooms of identified authorized employees, visitors and guests in coordination with the Administrative OfficerCoordinates and facilitates with nearby hotels and lodging facilities for the accommodation of OR's/client's outside of the HSI complex, when necessary, in coordination with the Marketing DepartmentActs as custodian for all equipment, office furniture and other utensils/items issued in support to all OR's/client'sFacilitates and liaises with other departments to ensure prompt and quality customer service support for all OR's/client's and assists in attending to company visitors and guestsAssists on the various administrative service such as reproduction, transportation, telephone when requiredPrepares letters, directives and other correspondence that are related to providing customer service supportEstablishes and maintains files/records and other customer service support related documentsEnsures the cleanliness of ORs offices in coordination with designated housekeeping personnelPerforms such other duties as may be directed by the GSD Manager

Assist with day-to-day operations of the HR functions and dutiesPosting job ads, screen incoming resumes and application forms, interview candidatesOrganize, compile, update company personnel records and documentationUploading of employees’ daily attendance records in SAPProviding clerical and administrative supportProvide orientation to newly hired employeesCreates and issues Notice to Explain and Notice of Disciplinary Action and other related documentsProcessing foreign national’s Alien Employment Permit and Working VisaUploading employees’ SSS contributions, certifies employees’ SSS loan applications, uploading new hired employees R1AAssisted in audit preparation

Provide administrative support for HR executivesOrganize, compile, update company personnel records and documentationManage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation and days off Maintain schedule and coordinate calendar activitiesAssist recruiters in posting job ads on careers pages and processing received resumes Help organize and manage new employee orientation, on-boarding, and training programs

Maintaining employee records (soft and hard copies)Updating HR databases (e.g. new hires, separations, vacation and sick leave)Assisting in payroll preparation by providing relevant data, like absences, bonus and leavesAssisting in recruitment and selection processProcess employees’ requests and provide relevant informationPrepare reports and presentations for internal communicationsProvide orientations for new employees by sharing and explaining company policies

Support all internal and external HR related inquiries or requestsMaintain records of employeesServe as point of contact Assist with the recruitment processSchedule meetings, interviews, HR events and maintain agendasPerform orientations and update records of new staff