Jessica Newkirk Email & Phone Number

Braselton, Georgia, United States

Tampa, Florida, United States

- Process pay applications, change orders, close out documents, and invoices for new construction and remodels- Prepare construction contracts for new construction and remodels - Prepare Notice of Commencement and Notice of Terminations for filing- Manage department purchasing cards and purchases- Set up all utilities accounts for new stores to include completing all applications- Manage and track Notice to Owners received for all projects

Tampa/St. Petersburg, Florida Area

- Process invoices for payment through SAP and ensure proper coding for accounting- Track and verify accuracy of all pay applications, change orders, and close out documents received for new construction and remodel projects. Coordinate with general contractors to correct any discrepancies or errors.- Serve as department gatekeeper for SAP accounting system and teach others to use it to approve invoices in a timely manner.- Log and file all Notice to Owners received for new construction and remodel projects in a tracking spreadsheet. Compare final releases received against this spreadsheet to ensure that we have a final release on file for all companies filing a notice on the project.- Confirm that all close out documents and lien releases/ affidavits are correctly received per signed contract before releasing retainage pay applications.- Maintain accurate record keeping of all construction documents in both physical and electronic filing systems. - Update project budgets with change orders and invoices received in the construction dept.- Assist accounting in quarterly project reconciliations of construction costs by keeping budgets up to date as documents come in and creating spreadsheets to compare budgeted to actual costs.- Ensure that all change orders are properly coded for accounting - Assist construction project managers and directors with Expense Reports as needed.- Attended Fred Pryor seminars on a variety of topics to improve my abilities as an employee. Topics have included software training in Excel and Word, as well as enhancing communication skills.

Tampa, Fl

Process departmental invoices for payment · Prepare, monitor, and track all Construction related contracts, application for payment and change orders · Interface and partner with Accounting to ensure prompt payment and allocation of construction costs · Interfacing with partners and internal/external customers · Answering telephones · Prepare and handle various internal/external correspondence · Maintain high degree of confidentiality and sensitivity regarding all business matters · Provide telephone coverage for Department calls and assist in facilitating timely response, as needed · Create and maintain an orderly and efficient file system (hard copy or electronic) · Maintain tickler system for follow up items

Clearwater, Fl

•Developed Notice to Owner and construction lien documents procedure•Assist 5 locations throughout Florida with tracking past due accounts•Update and maintain accuracy of customer and vendor files•Receive and approve credit applications for new customers.•Apply and deposit payments from all locations•Enter Invoices and Bills into Quickbooks for payment•Process payments to vendors•Maintain employee vacation schedule and ensure accuracy of all employee files•Hire employees and edit employee information to ensure correct payroll processing through Bankers Employer Services•Coordinate invoices and receiving vouchers with all locations•Bill ethanol pumped daily at Ft. Lauderdale location and prepare monthly re-cap reports.•Order office supplies for Clearwater location and track office supply orders for other locations through Quill.com•Coordinate and plan meetings twice a year of all location managers at corporate office in Clearwater.

St. Petersburg, Fl

•Administered contractual documents for more than twenty different projects each month. Project contract values average $3 - $5 million.•Prepared schedule of values at the beginning of each project to detail how subsequent monthly client billings are generated.•Managed and maintained job files that include construction permits, job correspondence, job construction contract, project schedule, emails and proposed change orders.•Compiled monthly computerized project billings for each job utilizing Timberline/Sage software. •Visited jobsites and clients to maintain positive customer relations and resolve documentation issues•Tracked accounts receivable due from clients and follow-up on past due accounts.

• Scheduled appraisal appointments with customers• Assisted with bookkeeping using QuickBooks software• Researched comparable sales for subject properties