Jessica Blake, Cap, Om Email & Phone Number

Brownsville, Wisconsin, United States

Under limited direction, leads a team of advanced administrative staff responsible for supporting the Executive Management team, while maintaining a solid understanding of the company's operations. Serves as a catalyst for executive-level decision making and ensuring the appropriate measures of follow through are executed for all critical and applicable business matters. Critical for success are the abilities to shift activities among multiple priorities, meet critical deadlines, possess stringent organizational skills, and maintain a high level of professionalism and confidentiality. Responsible for talent development and the professional growth of the administrative support team. Reports directly to the Executive Vice President of the company.

Brownsville, Wisconsin

Under the limited direction of the Executive Vice President, perform advanced clerical duties with solid understanding of company’s operations, and simultaneously assist one or more of the executive officers or members of the family as needed. Contribute to productivity at all levels of the business including; but not limited to, organize information flow, maintain multiple, complex calendars, schedule internal reviews and meetings, function as a resource to other clerical staff, support event details, and meet critical deadlines. Frequent interaction with executives held at a high level of sensitivity, professionalism and confidentiality, with ability to balance shifting activities among multiple priorities. Prepare consent resolutions, agendas, take meeting minutes, and prepare for distribution. Maintain, train and supervise corporate licensure and annual reports.

Under limited direction, performed advanced clerical duties with solid understanding of office operations and principles of sound administrative procedures and practices. Contributed to productivity at all levels of the organization including managing information flow, event planning, preparing internal surveys, scheduling and attending meetings. Frequent interaction with executives held at a high level of sensitivity, professionalism and confidentiality. Ability to handle shifting activities and multiple tasks. Maintained corporate licensure, prepared and processed contractual agreements and qualification submittals. Reported directly to the Executive Vice President of the company.

Key accountabilities and procurement objectives included support in the pre-award phase of potential work, assisted with preparation of bid and proposal documents, submittal of qualifications by following and gathering information in respect of the contractor’s requirements. Strong ability to multi task while administering the above duties included participating in conference calls, issuing subcontract agreements with the assistance of the assigned general manager/vice president, ensured that all contractual deliverables from subcontractor were provided in a timely manner, maintained and monitored insurance documentation. Meticulous attention to detail and strong work ethic resulted in the promotion to Corporate Administrator and Executive Assistant.

Administered the flow of subcontract agreements fully from preparation to execution. This included complete communication to both the client and coordinating project manager of each project. Maintained and monitored all documentation including unit pricing, certificates of insurance, qualifications, bonds, specific state and federal requirements. Involved in day to day office activities, requiring good communication skills, ability to understand technical terms, and coordinating needs between field and office employees of the company. Thriving motivational skills and positive performance led to additional responsibilities and promotion to Procurement Administrator.

Directed and oversaw day to day mailroom activities including the sorting and delivery of incoming mail, as well as the preparation and sending of outgoing mail. Oversaw inventory of mailroom/postal supplies and reordered items as needed. Strong organizational, administrative, record keeping and time management skills. Successful track record in motivating and managing duties by accepting various clerical responsibilities, which prepared sufficient knowledge for advancement and promotion to Contract Administrator.