Prepares specifications for material purchases, negotiates pricing and competitive quotes for MRO and production items. Creates purchase orders from requisitions to approved vendors and assists with evaluation of goods and services received. Sends out RFQs annually to maintain competitive costs and sets up appropriate annual contract. Compiles, maintains and reports cost-saving data and both quality and performance for suppliers and sub-contractors. Keeps in constant contact with appropriate personnel to ensure excellent communications, and follow-up on delivery or quality deficiencies as needed. Coordinates returns of defective or items needing repair, monitor changes, modifications, and technology advances relating to materials utilized by CLI’s plants and laboratories. Performs other tasks as required, including warehouse inventory counts and correction of inventory data as required. Assisted other departments with physical warehouse inventory.

Provided cost reduction, purchasing analysis, and various other reports to Buyers, Purchasing Manager and others to optimize production material costs and shipping schedules. Created and maintained a reporting database for Hitachi Headquarter reports including cost reduction data, minority vendor analysis, and other KPI information. Audited and maintained supplier databases, drawing indices, ISO and Risk Management files to ensure completeness and accuracy. Communicated with suppliers via phone and email to forecast potential delivery issues and provide early notification to production schedulers. Reduced call volume from Procurement to IT department by resolving issues. Super-user for several systems including supplier web interface, J. D. Edwards E1, and various internal and AS/400 applications. Review and check BOM for duplicate items. Creation of database and reporting methodology which reduced monthly reporting from 40+ hours to 8 hours (80% reduction).

Maintained distributor accounts to ensure all affiliates were included in each group as well as ensuring that all appropriate contract documentation was complete and signed by all managers, distributors and affiliates as required. Implemented the roll-out of the Web Pod Project and administered all related functions for the system. Responsible for proactive testing and immediate reporting of any security flaws detected. Processed monthly, quarterly and yearly rebate payments to eligible customers while significantly reducing the number of errors and deductions through much-improved reporting and record keeping SOPs and databases. Optimizations resulted in a zero month-end backlog as well. Web roll-out, combined with improved processes and data analysis, to reduce deductions and out-of-zone claims by more than 95% to nearly 0 per month.

Maintained schedules, booked travel arrangements and ensured availability of resources for three executive level directors as well as more than 300 team members. Resources included PowerPoint presentations, charts / analytical presentations and close work with Project Managers. Managed office space requirements for IT team, six conference centers, and two active meeting rooms. Managed several building rearrangements in terms of allocating office space and ensuring sufficient conference connectivity was available, including two projects aimed at consolidating all team members into one building for eventual closure of excess properties. Supported several system conversions including implementation of SAP at the Lexington facility. Implemented on-boarding and off-boarding procedures to ensure timely transition of employees and contractors into and out of HRIS (PeopleSoft), security processing and technology assets such as computers and company phones. Cost reductions achieved by optimizing both travel costs and vendor charges for supplies; Reduced office supply budget for entire IT department by 80% by streamlining products and implementing new processes to control shrinkage of products.

Maintained the preventive maintenance program, storeroom MRO parts and purchasing, asset files, machinery libraries, and fixed asset programs utilizing Mainsaver CMMS. Coordinated updates and conducted audits of assets in conjunction with Purchasing Department. Worked with Maintenance Department managers and supervisors to ensure preventive maintenance and spare parts were implemented for new machinery in a timely fashion. Managed MRO parts and vendor relations. Key user for conversion of asset and MRO purchasing data from Mainsaver and AS/400 systems to SAP, including updating transitional spreadsheets and other data files, and formulating and testing reports needed. Provided SAP training to users throughout the Maintenance Department. Filled in for Maintenance supervisor as needed including Kronos time-keeping systems. Operated sit-down and stand-up fork lifts for material management as well as delivery to production lines. Worked as quality control checker, including multiple trips to other facilities for rework supervision over 20 to 30 temporary employees. Reduced inventory from over $1,000,000 to less than $750,000 by eliminating obsolete parts and optimizing duplicate and slow-moving items.