Jessica Luce Email & Phone Number

United States

San Diego, California, United States

Collaborate with project management, consulting, legal, risk, and accounting teams to process highvolume contracts for development projects. Collaboration with these teams includes - but is not limited to - discourse in regards to property and cost allocation, appropriate owner entities, proper contract form, and suitable contract language dependent upon scope and contracting parties. Analyze contract submittals, including request forms and proposals, for accuracy and discrepancies. Cross-checking proposals includes review of details such as correct dollar amounts, correct line items and percentages within the schedule of values, sufficient backup documentation, exclusions, assumptions and qualifications, expiration dates, and contracting owner entity.Draft contracts and determine appropriate usage of language dependent upon contract scope. Collaborate with legal, risk, and project management teams to prepare exhibits as appropriate. Manage communication across internal teams to expedite processing. This includes - but is not limited to - working with the legal and project management teams to assert whether or not contractor requests for changes to language are acceptable and then implementing agreed upon negotiated language, and corresponding with risk to ensure insurance compliance.Hold communication workshops with project management and administrative teams in order to improve relations, quash misunderstandings, and establish regular meetings to review concerns and successes.

San Diego, California, United States

Oversaw invoicing processes from initial receipt through issuance of payment. Analyzed invoicesto confirm the presence of accurate project and contract references, relevant and substantialbackup documentation, and compliant lien waiver forms. Communicated with vendors andclients in an informative and service-oriented manner to remedy any discrepancies, errors, oromittances. Corresponded with accounting in order to validify invoice ties to open contracts andratify dollar amount discrepancies in order to ensure accuracy prior to submittal for payment. Managed and improved tenant reimbursement request process. This includes the creation and refinement of templates, and improvement and streamlining of internal communications across accounting and project management teams. Established step-by-step process for onboarding tenants, including the formation of an onboarding presentation. This presentation was delivered to the tenants as an introduction to the process and a point of reference. It clearly outlined Lease terms, document requirements, lien waiver necessities, bond requirements, and formatting expectations. The establishment of this process mitigated errors and expedited processing through payment. Composed training manuals and held training workshops to familiarize project management and administrative teams with the process.

Carlsbad, California, United States

Instituted and oversaw all sub-tier subcontractor contracting and onboarding proceduresincluding contract drafting and issuance, correspondence with insurance and legal teams andmonitoring of site-specific insurance and safety compliance. Evaluated clients’ contract exhibitsfor project-specific insurance, bond expectations and safety requirements, and communicated those requirements to project management, human resources, and installation teams as applicable in order to ensure company adherence to agreed upon terms. Developed tracking method for mechanic's liens, preliminary notices, active bonds, OCIP enrollments, insurance compliance and expiration, and LEED and LAGBC projects. Collaborated with project management to complete all LEED and LAGBC paperwork per requirements of client contracts. Researched and established relationship with third party consultant to expedite issuance and improve tracking of preliminary notices. Composed training manual for LEED and LAGBC paperwork requirements and issued to project management team. Composed training manuals for administrative processes including subcontractor contract setup; subcontractor insurance, bond, LEED, LAGBC, and mechanic's lien tracking; business license acquisition; W9 and 1099 requirements and tracking; preliminary notice issuance; mechanic's liens and bond claims; and project closeouts.

San Marcos, California

Researched and purchased all new and current sales product. Evaluated inventory on weekly basis to assess product flow, and adjusted purchasing accordingly. Acted as dealer liaison responsible for communications implemented in order to improve and streamline purchasing decisions. Established cross-company relationships in order to maintain and maximize the best possible purchasing opportunities and pricing. Managed intake and shipment of online product. Sales associate trained in customer relations and product movement. Instructor responsible for direction and discipline of multiple students as well as clear communication with parents.

San Diego, California, United States

Researched, composed, and compiled programmatic lessons for elementary aged students. Lessons were created for summer camps and regular school year programming. Programs lasted for a duration of three to nine months, with one lesson being composed per week. Prepared for yearly programs by researching and purchasing necessary materials, and designed flyers and other advertising and recruiting announcements. Produced lessons that engaged the elementary aged audience and encouraged conversations between parent and child. Maintained contact with parents and opened communication to welcome concerns, questions, and positive feedback.