Jessica Travis Email and Phone Number

• Completes the college’s original budget and all budget amendments • Conducts regular analysis of budgeted positions, reviews budget/expenditure requests, and analyzes financial trans that affect the college’s budget• Completes budget reports to the Board of Regents • Assists in the development and implementation of management action plans to maintain a balanced budget through training for campus constituents • Troubleshoots PeopleSoft Human Capital Management (HCM) system related to time and labor, absence, and payroll functionality • Processes month-, quarter-, and year-end tax reconciliation and reporting • Prepares payroll reports by collecting, analyzing, summarizing, and balancing information from payroll, time and labor, and absence modules. • Processes payroll liability reconciliations for retirement plans, active employee benefits deductions, and other payroll liability accounts. Researches and resolves discrepancies via vendors and payroll adjustments• Creates general ledger journal entries for payroll and benefits-related items including commitment accounting transactions, accounting adjustments• Reviews payroll and procurement encumbrances for accuracy• Supervises college’s procurement function to ensure efficient operation and compliance with State Purchasing Laws • Supervises (1) Payroll Accountant and (1) Senior Procurement Specialist

• Completes the college’s original budget and all budget amendments• Conducts regular analysis of budget positions and review budget/expenditure requests• Completes budget reports to the Board of Regents• Analyzes the financial trends that affect the college’s budget• Assists in the development and implementation of management action plans to maintain a balanced budget• Coordinates training for all budget managers• Troubleshoots PeopleSoft Human Capital Management (HCM) system related to time and labor, absence, and payroll functionality• Collaborates with the Human Resources Department to determine timelines for all HCM data changes and their effect on payroll processes. Uses queries to identify discrepancies and corrections needed to ensure accuracy• Processes month-, quarter- and year-end tax reconciliation and reporting• Prepares payroll reports by collecting, analyzing, summarizing, and balancing information from payroll, time and labor, and absence modules. Writes queries in HCM as requested• Processes benefits reconciliation on a monthly basis for retirement plans and active employee benefits deductions in coordination with Controller’s Office. Resolves billing discrepancies with benefits vendor• Participates in annual merit increase and promotion activities to ensure equitable compensation across campus• Assists in the development and updates of policies relating to compensation, interim and acting position compensation, and promotions• Tracks trends and developments in classification and compensation areas; assists in research, development and analysis of classification, compensation and benefits projects

• Completes the college’s original budget and all budget amendments• Conducts regular analysis of budget positions and review budget/expenditure requests• Completes budget reports to the Board of Regents• Analyzes the financial trends that affect the college’s budget• Assists in the development and implementation of management action plans to maintain a balanced budget• Coordinates training for all budget managers• Troubleshoots PeopleSoft Human Capital Management (HCM) system related to time and labor, absence, and payroll functionality• Collaborates with the Human Resources Department to determine timelines for all HCM data changes and their effect on payroll processes. Uses queries to identify discrepancies and corrections needed to ensure accuracy• Processes month-, quarter- and year-end tax reconciliation and reporting• Prepares payroll reports by collecting, analyzing, summarizing, and balancing information from payroll, time and labor, and absence modules. Writes queries in HCM as requested• Processes benefits reconciliation on a monthly basis for retirement plans and active employee benefits deductions in coordination with Controller’s Office. Resolves billing discrepancies with benefits vendor• Participates in annual merit increase and promotion activities to ensure equitable compensation across campus• Assists in the development and updates of policies relating to compensation, interim and acting position compensation, and promotions• Tracks trends and developments in classification and compensation areas; assists in research, development and analysis of classification, compensation and benefits projects

• Review and edit timecards and absence requests for accuracy.• Prepare payroll data, and balance timecard activity.• Process and validate monthly, biweekly, and special payrolls.• Process extended absences and family medical leave.• Reconcile and report payroll tax on a monthly, quarterly, and annual basis.• Reconcile benefits deductions and charges.• Prepare reports related to payroll, time and labor, and absence.• Advise on HCM data entries and effect on payroll.• Oversight of position classifications/reclassifications, job description database, and campus compensation plan.• Create accounting entries and assist with reconciliation issues with the accounting office.• Work with leadership on managing compensatory time and overtime to aid with budgetary impacts.• Lead MCOP efforts to include advising involved parties of appropriate HCM and financial entries.• Served as functional project manager for implementation of OneUSG on campus.

• Compile, process and validate monthly, bi-weekly and special payrolls; check and adjust payroll calculations; process extra pay.• Prepare journal entries and supporting documentation for payroll transactions.• Verify time cards.• Processes month-, quarter- and year-end reports.• Processes queries as requested.• Provide assistance to faculty, staff, student employees and the general public.• Resolve payroll concerns.• Maintain payroll records.

• Processed all HCM data changes to include hiring, employee biographical changes, compensation adjustments, and terminations.• Created employment postings and assisted with recruiting efforts.• Assisted employees with benefits, open enrollment, and retirement.• Performed pre-employment backgrounds, drug screens, credit checks, and MVR checks.• Processed new hire paperwork and maintained personnel files.• Prepared separation paperwork.• Worked closely with the Director of Budgets on position management, position funding, and annual merit process.

• Process all benefits enrollment forms and serve as the day-to-day resource for employee questions concerning their benefits.• Set up employee files, create badges, order benefit packages, and create new hire packages.• Coordinate all departments’ temporary staffing needs.• Maintained temporary employee database to track employee retention and turnover. • Maintain quality relationships with providers.• Assist management in preparing weekly temporary status reports.• Schedule meetings, arrange all needed meeting facilities.• Manage and maintain company’s workers’ compensation program. Manage claim investigations. • Oversee the maintenance of employee records, including personnel status updates, terminations, and new hires. Ensure employee data is correctly entered into the company record keeping system.• Assist in all aspects of the recruitment function including internal job postings. Review resumes, schedule interviews, assessments, drug/physical tests and process background checks. • Schedule and conduct orientation• Serve as backup to Payroll Coordinator