Jessica Whynot Email & Phone Number

Calgary, Ab, Ca

Calgary, Alberta, Canada

Responsible for overseeing the payroll function and providing administrative assistance as required to the HR Manager of the Firm.

Calgary, Canada Area

In addition to HR Administrator responsibilities below- policy review and changes- process business invitation letters, audit work permits, update HRIS with work permit data- coordination of annual open enrollment for benefits- ad-hoc reporting of HR data for numerous departments and operations- focal for HRIS system - troubleshooting and common questions- back up for STD and LTD coordination- administrative duties related to expatriate employees; working in conjunction with Global Mobility in our head office- booking meetings with HR and senior leadership for HR programs and projects

Jacobs Canada Inc. – Calgary, ABCollaborate with HR members on multiple projectsCoordinate on boarding of new hires; online and manuallyEnter new hire information into HRIS databaseProcess HR related paperwork including offer letters, maternity leaves, pay increases, termination lettersProofread and distribute company-wide HR communicationsFirst point of contact in HR office; answer questions or direct employees to proper HR Business PartnerManage HR Inbox and phone line; answering common questions or forwarding emails to appropriate personnelLiaise with numerous departments and managers to solve HR related issuesAudit Oracle records to discover discrepancies

Responsible for ensuring our customers including contract employees, clients and local sales teams receive superior human resource, payroll and benefits support. Responsibilities:Complete pre-employment documentation with contractorsAccurately enter employment information into HRIS (PeopleSoft)Manage the HR folder processCollect and audit weekly timecardsResolve all payroll and invoicing issues (adjustments, lost cheques, invoice issues, etc.)Liaise with the corporate office regarding internal HR issuesManage the Worker's Compensation Program, filing claims and coordinating light duty assignmentsFront office reception and customer serviceRecord and submit internal payroll

- Contacted potential candidates and reviewed relevant work experience- Conducted in-house interviews- Performed reference checks- Assisted Customer Support Associate by auditing time cards and payroll- Ensured timely entry of Starts and Finishes into PeopleSoft (Oracle)- Completed pre-employment paperwork with contractors

Belleville, On

Assisted new applicants with the employment processSelected and dispatched employees to job assignments, prepared work tickets, distributed safety equipmentTransported workers to and from client job sitesMaintained accounts receivables, processed credit applications and made collection calls to customersCompleted daily work tickets and processed worker payrollContacted new and existing clients to set appointments for the Sales Manager

Prepared job postings, collected applications and screened candidatesCoordinated and conducted interviewsPrepared hiring and orientation packages; conducted on-site tours of facilityAssisted in creating job descriptions for various positions including cashiers, office staff and bakery personnel

Collected and filed applications and assisted with employment screeningPrepared interview packages and participated in interviewsAdministered computer testing for candidatesConducted and responded to municipal compensation surveys Created Excel databases and reportsComposed business letters and memosAssisted with special projects, office activities and meetingsDesigned and produced monthly departmental newsletterMaintained personnel file information

References Available Upon Request

Posted charges to accounts Relayed communication among departmentsPerformed concierge type services for clients Carried out administrative functions (filing, photocopying, answering phone)

Human Resources Management, Human Resources

Honours

Hotel & Resort Administration, Tourism/Hospitality

Honours

High School