Jess Hart's Location
New York, New York, United States, United States
Jess Hart's Contact Details
Jess Hart work email
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Jess Hart personal email
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Jess Hart phone numbers
About Jess Hart
Experienced Executive Assistant and Administrative Support Manager with a demonstrated history of supporting C-Level Executives and Leadership Teams. Skilled in Microsoft Office, Mac/PC, Market Research, Management, Investor and Board Relations, and Software Documentation. Resourceful information technology professional with a Degree focused in Computer Information Systems from DeVry University.
Jess Hart Work Experience Details
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Company OwnerSide Office Services Llc Jun 2020 - PresentWashington, New Jersey, Us -
Executive AssistantLatch Mar 2022 - Jul 2022St Louis, Missouri, UsSupporting the Business and Operations Team – including the Chief Marketing Officer and Senior Vice President, Business and Operations – responsible for managing heavy calendars and travel, tracking expenses, facilitating and leading daily, weekly, monthly, and quarterly team meetings, and ensuring all team deliverables were on time.• Facilitate quarterly Town Hall meetings while ensuring employee questions are answered and organizational updates are timely and relevant.• Set and maintain effective Rhythm of Business, ensuring all meetings and deadlines are adhered to and in the best interest of executives, teams, and organization. -
Executive AssistantRiskified Mar 2021 - Mar 2022New York, Ny, UsWorking closely with both US and Global Admin Teams, support the Chief Revenue Officer, Vice President of Account Management, and Vice President of Marketing along with their teams. Manage the day-to-day aspects of the organization while strategizing and assisting with longer-term goals. Responsibilities include heavy calendar management, travel planning, meeting facilitation, and expensereporting.• Helped to manage logistics for annual Sales Kickoff including all communications, travel, and dailyactivities for a team of 175 employees.• Implement and facilitate quarterly Go-To-Market Town Hall meetings while ensuring employee questions are answered and organizational updates are timely and relevant.• Serve as right-hand to the CRO ensuring the team is aligned and direct reports are meeting expectations.• Facilitate and manage weekly Leadership Team meetings and quarterly Committee meetings, planning agenda and individual contributor deliverables.• Work closely with the Admin Team to help support other executives and teams across the company. -
Executive AssistantEven Financial Dec 2019 - Apr 2020New York, Ny, UsSupporting five members of the Senior Leadership Team, including the President, responsibilities included heavy calendar management, email inbox management, expense reporting, travel arrangements, and presentation design and updates. • Created and implemented a forward-thinking and strategic plan for the Administrative Support Team that included a number of guidelines and protocols for scheduling meetings and booking conference rooms.• Served as right-hand to the leaders of the Supply, Demand, and Enterprise teams to ensure their teams were aligned and meeting expectations. -
Executive Support ManagerNewsela Feb 2016 - Dec 2019New York, Ny, Us• Responsible for ensuring both the short-term and long-term success of the ELT through heavy calendar management, travel planning, meeting facilitation, goal setting, actionable follow through, and individual accountability.• Providing assistance alongside Leadership team to define, implement, and communicate strategic direction and initiatives company-wide throughout several stages of growth from 75 to 190+ employees, including Series B, Series B-2, and Series C fundraising.• Responsible for the successful planning and leadership of numerous meetings and events including Strategy Planning Sessions, Board of Directors meetings, Departmental Retreats, and Annual Company Retreats. -
Executive Personal AssistantInterior Marketing Group, Inc. Oct 2015 - Feb 2016New York, Ny, Us• Temporary Position• Act as a true “right-hand” and “gatekeeper” to a high-profile home stager.• Manage all details of an extremely heavy calendar, scheduling meetings, dinner parties, doctor appointments, television appearances, and home stagings, ensuring that each day’s schedule had every detail possible.• Manage company calendar for multiple home staging listings, in addition to managing and coordinating the warehouse calendar, move-in and move-out calendars, and multiple project calendars to ensure organization and consistency.• Oversee office logistics, including shipping via UPS/FedEx/DHL, informing building management of guests and visitors, securing conference rooms, and managing the companies VOIP phone system.• Manage all personal and business expenses, remaining in contact with bookkeeper to ensure accurate record-keeping and cost tracking.• Manage and oversee the Certificate of Insurance processes, guaranteeing each site has the proper COI on file for each project.• Manage and track social media projects as assigned.• Create and send marketing materials, including eNewsletters, event invites, and company presentations and sales material. -
Executive Personal Assistant To The CeoHotel Insider, Inc. Apr 2015 - Sep 2015New York, Ny, Us• Provide personal and executive support to the CEO, including maintaining an ever-changing and complex calendar, arranging conference calls and webinars, and preparing daily itineraries.• Arrange all domestic and international travel, creating detailed itinerary plans with all flight (private and commercial), hotel, ground transfer, and other logistical information; secure the necessary travel visas and documentation when necessary.• Interact with and arrange travel for a number of high-profile clients at boutique hotels and resorts throughout the world, including private yacht and jet charters.• Manage all office logistics, including the ordering of office supplies, shipping via UPS/FedEx/DHL, and managing the companies VOIP phone system.• Manage all personal and business expenses, remaining in constant contact with accountants to ensure accurate record-keeping and cost tracking.• Manage all household staff and inventories; handle personal accounts and utilities.• Manage and track social media projects as assigned. -
Executive Assistant To The Vice Chairman, Dje Holdings, Inc.Edelman Jun 2014 - Apr 2015New York, Ny, Us• Managed all calendar details for the Vice Chairman of DJE Holdings, Inc., including scheduling meetings, webinars, conference calls, appointments, luncheons, and vacations for both the Vice Chairman and his family.• Arranged all domestic and international travel, creating detailed itinerary plans with all flight, hotel, ground transfer, and other logistical information; secured the necessary travel visas and documentation when necessary.• Prepared daily mail/correspondence; review packages and forward as necessary.• Coordinated in-house and off-site meetings, including conference room set-up, catering, etc.• Maintained client files, contacts database, and record keeping needs.• Researched and compile materials needed for important meetings, calls, and projects.• Maintained office supply inventory and purchase supplies, as needed.• Coordinated team members’ performance appraisals in conjunction with Human Resources; compile performance data for Vice Chairman to review in advance of direct report performance appraisals.• Contributed to performance appraisal process for peers and managers.• Attended staff meetings and weekly staff conference calls; take notes as needed.• Computed personal timesheets and expense reports in a timely manner.• Processed manager’s invoices, timesheets and expense reports in a timely manner.• Coordinated and engage in team building activities. -
Executive Assistant / Treasury CoordinatorSony Corporation Of America Jun 2013 - Jun 2014Tokyo, Jp• Managed all calendar details for the President of Global Treasury Services, including scheduling meetings, webinars, conference calls, appointments, and luncheons.• Arranged domestic and international travel for both the President and Vice President of Global Treasury Services, creating detailed itinerary plans with all flight, hotel, ground transfer, and other logistical information.• Created, proofread, and modified PowerPoint presentations, using advanced charts, tables, and linked data.• Tracked and submitted all corporate and personal expenses for reimbursement.• Using Bloomberg Terminal, gathered and recorded daily financial data and news highlights to be sent to email distribution lists throughout Sony.• Ensured daily, weekly, monthly, and quarterly financial and foreign exchange reports were created, up-to-date, correct, and distributed throughout various Sony entities in a timely manner.• Performed all Office Manager duties, including screening and directing incoming phone calls, sorting and distributing mail, processing invoices and expenses, ordering office supplies, and maintaining a clean and orderly work environment. • Performed daily reconciliation of various bank and treasury accounts; processed wire payments, funding as needed to ensure accounts were up-to-date and accurate.• Maintained extensive filing records for accounting and auditing purposes. -
Personal AssistantPrivate Employer Jan 2013 - Apr 2013• Temporary Position• Acted as a true “right-hand” and “gatekeeper” to a high-profile socialite/art collector/philanthropist.• Managed all details of an extremely heavy calendar, scheduling meetings, dinner parties, doctor appointments, and art gallery tours, ensuring that each day’s schedule had every detail possible.• Coordinated heavy travel schedule, including domestic and international itineraries down to the very last detail.• Planned and coordinated two very exclusive events in the employer’s homes in Panama and Antibes, France.• Acting on behalf of the employer, responded to all invitations to various movie screenings, art gallery openings, benefit galas and dinners, and other social events.• Supervised all household responsibilities, including staff management, service calls for maintenance, and purchasing supplies, personal goods, and food; coordinated with staff members in the employer’s homes in the UK, France, and Panama, as well as on his personal yacht.• Responsible for the working condition of all in-home technology and media equipment.
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Project Coordinator And Office ManagerTalentfirst Sep 2011 - Jan 2013Bridgewater, Nj, Us(formerly Employer Consultancy, Inc.)• Served as acting office manager and project coordinator for an office of 12 employees providing overall administrative support, data entry, filing, and answering a high volume of incoming phone calls on a multi-line system.• Provided executive administrative support to Managing Partners and key staff.• Supervised and managed all office facilities, including supply inventories and coordination of housekeeping essentials.• Coordinated extensive domestic and international travel including ground, air, hotel, dining, and entertainment.• Prepared, proofread, and edited numerous articles of correspondence and documentation.• Created and modified PowerPoint presentations using advanced features, such as linking, embedding, and style sets.• Processed monthly American Express statements for account reconciliation and expense reimbursement.• Monitored, tracked, and reported on project progress; ensured deliverables were on time and under budget; presented status reports to Managing Partner on a regular basis.• Managed all social media initiatives and campaigns, reporting weekly on status and key metrics. -
Sr. Administrative CoordinatorMars Apr 2009 - Jul 2011Mclean, Virginia, Us• Extremely heavy calendar management for the Vice Presidents of Public Affairs, Corporate Communications, and Personnel and Organization, including the coordination of frequent international attendee schedules.• Extensive domestic and international travel itinerary planning including flights, hotel, ground transfers, and other logistics.• Passport and Visa processing for multiple countries including Russia, China, Brazil, Côte d’Ivoire, Ghana, Vietnam.• Created dynamic and engaging PowerPoint presentations using advanced tables, charts, and style sets.• Tracked and submitted corporate and personal expenses using the Concur Expense Reporting system.• Planned and organized numerous offsite events and meetings, consisting of attendees from all over the globe.• Managed a number of special projects for various members of the management team. -
Project Manager/Administrative AssistantHkmp, Llp Jul 2008 - Feb 2009• Temporary Position• Tracked and managed all projects for Managing Partner of the firm.• Prepared weekly progress reports on the status of each project, including progress-to-date, risk analysis, and budget analysis to keep the managing partner apprised of the projects’ timelines and targeted standings.• Assisted the Managing Partner, along with outside counsel, in filing and processing all copyright and registered domestic and international trademark applications.• Supported the Managing Partner with daily and weekly administrative tasks, including travel arrangements, typing, filing, answering and screening phone calls, and email management.
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Executive AssistantInternational Securities Exchange Jan 2007 - Jul 2008• Managed multiple calendars and heavy schedules for both the CFO and CAO.• Supported multiple demanding projects for the CAO, including international project team schedules, preparing project status reports and data binders, and other various project lifecycle updates.• Prepared all Board of Director packets for quarterly and annual meetings, held both in-house and off-site, ensuring accuracy of materials and timeliness of distribution.• Arranged and organized all Board of Directors in-house meetings, including catering orders, travel arrangements for Directors traveling from out of town, and preparation materials, including presentations and all printouts. -
Executive AssistantGfk Custom Research Sep 2006 - Dec 2006Nuremberg, Bavaria, De• Managed both professional and personal calendars, assuring that there were no meetings or appointments missed on either calendar.• Prepared presentations using data gathered by the Human Resources team to be used in a variety of settings, from small groups to larger audiences, often containing confidential data.• Recorded minutes for a number of team meetings, distributing the finalized versions to all attendees.• Made travel arrangements and prepared itineraries accordingly.• Set daily and weekly reminders for the CHRO to guarantee that all meetings were kept and/or rescheduled as necessary. -
Administrative Assistant/Office ManagerEmployer Consultancy, Inc. Mar 2004 - Sep 2006• Provided administrative support to the President/CEO and the Vice President, including arranging meetings, booking travel and preparing itineraries, and answering and screening all phone calls.• Managed all IT projects, including website design, network management, and software/hardware installations and licenses.• Provided additional support to a team of nine consultants, including assisting with scheduling meetings, preparing printed materials for seminars, filing, typing, emailing, faxing, scanning, and copying.• Planned and coordinated various marketing events, including conferences and other speaking engagements.
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Club AdministratorMorris County Golf Club Jun 2002 - Mar 2004Handled Club Relations and Communications
Jess Hart Skills
Management
Project Management
Software Documentation
Analysis
Social Media
Microsoft Office
Customer Service
Training
Program Management
Microsoft Excel
Team Leadership
Budgets
Powerpoint
Strategic Planning
Leadership
Recruiting
Time Management
Administrative Assistants
Editing
Outlook
Teamwork
Organizational Development
Team Building
Project Coordination
Event Planning
Event Management
Process Improvement
Research
Project Planning
Public Relations
Data Analysis
Office Management
Performance Management
Market Research
Executive Level Administrative Support
Copy Editing
Proofreading
Databases
Microsoft Word
Visio
Ms Project
Windows
Leadership Development
Coordination
Access
Change Management
Lotus Notes
Business Process
Public Speaking
Proposal Writing
Travel Management
Google Suite
Executive Support
Board Relations
Office Operations
Organization Skills
Jess Hart Education Details
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Devry UniversityComputer Information Systems
Frequently Asked Questions about Jess Hart
What company does Jess Hart work for?
Jess Hart works for Side Office Services Llc
What is Jess Hart's role at the current company?
Jess Hart's current role is Executive Office Support.
What is Jess Hart's email address?
Jess Hart's email address is je****@****mac.com
What is Jess Hart's direct phone number?
Jess Hart's direct phone number is +190868*****
What schools did Jess Hart attend?
Jess Hart attended Devry University.
What are some of Jess Hart's interests?
Jess Hart has interest in Social Services, Children, Economic Empowerment, Civil Rights And Social Action, Politics, Education, Environment, Poverty Alleviation, Science And Technology, Disaster And Humanitarian Relief.
What skills is Jess Hart known for?
Jess Hart has skills like Management, Project Management, Software Documentation, Analysis, Social Media, Microsoft Office, Customer Service, Training, Program Management, Microsoft Excel, Team Leadership, Budgets.
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