Executive Assistant To The Vp Of Research And Director Of Research
CurrentAct as the first point of contact for internal and external contacts to facilitate smooth, effective, and accurate information flows. Balance priorities, and respond to issues brought forward by leaders, and staff. De-escalate complaints and refer to leadership staff for resolution. Effectively manage calendars. Coordinate and manage all details related to travel, including providing accurate travel document packages, expense report preparation for payment in a timely way, and reconciliation of monthly expenses to receipts and invoices. Proactively draft agendas, internal/external memos, letters, documents and reports for approval. Review incoming communications, identify appropriate action required, direct as appropriate, and monitor the issues for appropriate follow-up. Orchestrate the smooth flow of daily activities, including coordinating meetings or special event materials, reports, presentations, and handouts for internal and external meetings. Manage and lead activities to complete special projects and assignments utilizing project management methodology where appropriate. Facilitate efficient and effective operations by establishing, implementing and ensuring appropriate systems are in place to enable work activities to flow smoothly. Identify, analyze and recommend process changes to streamline and improve administrative workflow. Support committees, including the Research Committee of the Board and executive committees, by serving as recording secretary and arranging logistics. Manage production and distribution of material for Research Committee and Executive Committee meetings. Develop and maintain organized paper and electronic filing systems. Maintain corporate manuals, policies, and procedures. Produce documents for various audiences. Support the creation of presentations, reports, and other documents, as needed.
