Jennifer Hallisay Email & Phone Number

Greater San Diego Area

San Diego

(In Brief)Recruitment: Collaborate with Subject Matter Experts to develop accurate and detailed job analyses, assessments, and announcements for posting vacancies on USAJobs.gov, from clerical positions to high-level Command managers and analysts. Evaluate resumes to refer best qualified applicants to the Hiring Managers and Selecting Officials.Management Advice and Support: Counsel high ranking officials and management for Commands at US Navy Bureau of Medicine and Surgery, USMCB Camp Lejeune, and MCAS Cherry Point regarding recruitment methods for positions such as IT Officers/IT Support, Engineers and Scientists, Medical Officers, Registered Nurses, Medical Support Staff, Human Resource Specialists/Assistants and a variety of blue collar positions (e.g. welders, plant operators and mechanics).Internal Advice, Support & Training: Mentor, train and direct junior staff regarding the proper guidance and tools to use during the recruitment process and when processing actions. Review and sign off on co-workers job analysis, assessments, announcements and certificates as Acting Branch Head. Create internal course materials and job aids regarding recruitment procedures, veteran appointment authorities and preference procedures.Reporting: Provide senior management with daily, weekly, and monthly status and statistical reports on recruitment workloads.

San Diego

Assisted a team of Human Resources Specialists by providing support which included: building case files, maintaining Official Personnel Files, filing and responding to correspondence from Human Resources Offices, Human Resources Liaisons, Selecting Officials and new hires. Utilized government-wide databases (e.g. DCPDS, Access, Pal Jr. and ASARS) to upload requisitions, build position descriptions and update case file notes per federal regulations and policies. Contacted applicants to extend job offers, drafted offer letters, obtained and processed all pre-employment forms, and requested drug/physical exams. Track the status of recruitments as well as submission/requests of pre-employment requirements (physicals, drug test, licensure, credentialing) via DCPDS database.Other duties included screening calls, preparing reports and compiling statistical data, and training other HR technicians. Created an electronic and paper filing system for each Specialist to enable them to locate information quickly.

Administrative Assistant/Legal Assistant: Reviewed all legal documents, reports, and civil pleadings to assist three attorneys with trial preparation. Collected and analyzed data found within court documents for the preparation of spreadsheets and reports for attorneys. Drafted memos and legal correspondence for attorneys review and signature. Greeted clients and opposing counsel, setting up conference rooms with audio/visual aids and teleconferencing equipment.File Clerk: Collected and filed all electronic and paper documentation for ongoing and past court cases. Developed organizational system of file room for easier accessibility of locating documents, binders and evidence. Trained junior file clerks on company policy and on utilization of databases and computer system.Human Resources: Assisted the Los Angeles-based human resources representative with on-site HR issues such as ensuring office policies are followed, timekeeping, and providing performance assessments of junior staff. Provided training on databases and record keeping procedures for new hires.

New York, Ny

Administrative Assistant: Provided high-level administrative support by conducting research regarding Protection and Indemnity insurance, preparing statistical reports regarding policy premiums for overseas ship owners and brokers, handling information requests from brokers and insurers, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings and arranging travel for division’s Underwriters. Underwriting Assistant: Processed and recorded new insurance policies and claims; prepared and submitted business and government forms, such as submitting applications for coverage to insurance carriers; modified, updated, and processed existing policies and claims to reflect any change in amount of coverage or type of insurance.

New York, Ny

Marketing and Finance: Collaborated and assisted Marketing Director on print, television, and community outreach projects. Implemented new formatting standards for departmental spreadsheets, charts and presentation aids. Prepared invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and presentation software. Assisted in the preparation of the annual budget by pulling data from databases and creating reports showing past year budget and forecasted budget for 8 departments. Developed and maintained an electronic database for the finance department to track the invoices of 8 departments within the Cancer Center. Performed other duties such as screening calls, maintaining relationships with vendors, setting up conference rooms for meetings and greeting Executive visitors upon their arrival.Human Resources: Explained company personnel policies, benefits, and procedures to employees and job applicants. Answered questions regarding examinations, eligibility, salaries, and benefits. Arranged for external advertising of job vacancies, and notified eligible employees of position vacancy via posting on hospital’s intranet. Processed and reviewed employment applications to evaluate qualifications or eligibility of applicants. Examined employee files to answer inquiries and provide information for personnel actions. Compiled and prepared reports pertaining to personnel activities. Maintained employment records related to events such as hiring, termination, leave, transfers, or promotions, using human resources management system software. Maintained and updated human resources documents, such as organizational charts, employee handbooks and directories.

Answered phones and directed calls to appropriate physician or nurse. Greeted all patients, checked them into the scheduling database, updated all pertinent information and prepared medical record/chart for physician. Performed timekeeping duties ensuring accurate hours were kept for staff of 5, logging in hours, putting in leave requests, and preparing information for payroll. Ordered supplies, maintained records management database systems, and performed basic bookkeeping. Managed front desk and employees during periods physician was on leave.As a personal assistant developed physician’s online store and created product descriptions. Assisted webmaster in correcting technical issues of the website. Aided consumers with completing online purchases including preparing products for shipment. Maintained physician’s professional and personal event calendar. Prepared and updated all media packets. Created brochures, developed materials for media packets and assisted with editing articles for publication.

Greater Los Angeles Area

(Company closed LA office in Aug 2001)Pre-screened applicant’s portfolios to determine skill-set and referred them to talent managers. Informed applicants of details such as duties and responsibilities, compensation, benefits, schedules, and working conditions. Updated internal database and website, developed job descriptions for clients and posted openings on various media outlets. Processed weekly payroll for three regional branches and maintained all on-site HR documents. Assisted Regional Business Development Manager by responding to requests for information from the media, establishing relationships with representatives of the local community, clients (Sony, Viacom, Amazon) and employee (current or future) through weekly networking functions and social media sites. Trained junior administrative assistants and staff on company policy and, as well as utilization of databases and computer systems (budget, travel, intranet, Adobe).

Greater Seattle Area And Los Angeles

Executive Assistant, Seattle 4/2000-4/2001:Coordinated, scheduled and organized all meetings, appointments and travel for 50 employees (6 offices across the US) utilizing various travel and budget online systems and databases. Reviewed all requests for travel (tradeshows, client meetings, etc.) and all disbursement requests for traveling staff (corporate credit card, forecasted per diems) to ensure corporate policy is followed. Collected travel receipts and entered amount into system for any reimbursement from out-of-pocket expenses. Created agendas, generated reports, and developed presentations for all company meetings utilizing Microsoft Office (PowerPoint, Excel), graphic design programs (Illustrator, Quark) and web design software (Dreamweaver). Collaborated with Marketing Director on design, content and production of company-wide monthly newsletter. Managed employees at trade-shows and developed new trade-show policies and standards for implementation upon approval of President. Employee Relation Coordinator Los Angeles 4/2001-8/4001 (office closed):Pre-screened applicant’s portfolios to determine skill-set and referred them to talent managers. Informed applicants of details such as duties and responsibilities, compensation, benefits, schedules, and working conditions. Updated internal database and website, developed job descriptions for clients and posted openings on various media outlets. Processed weekly payroll for three regional branches and maintained all on-site HR documents. Assisted Regional Business Development Manager by responding to requests for information from the media, establishing relationships with representatives of the local community, clients (Sony, Viacom, Amazon) and employee (current or future) through weekly networking functions and social media sites. Trained junior administrative assistants and staff on company policy and, as well as utilization of databases and computer systems (budget, travel, intranet, Adobe).

Bachelors Of Arts, Criminology And Sociology

Summa Cum Laude, 3.897 GPA Honors in Sociology

Education record