Jorge Hugitzaelly Ruiz Email & Phone Number

Washington, Dc, Us

Alexandria, Virginia, United States

Serves as subject matter expert of the organization’s HR information systems, supporting over 2,500 employees across 25 departments and HR teams. Collaborates closely with finance, compensation, HR liaisons, senior leadership, and individual employees to ensure seamless HRIS management throughout the organization.▸ Spearheaded the development and implementation of a process management & resource centralization platform (the HRIS Hub), enhancing workflow efficiency and processing times by 35% on average. ▸ Since its launch in April 2023, the platform has been utilized over 4,000 times, achieving a 97.2% user satisfaction rate and maintaining a flawless track record with zero operational errors to date.▸ Led Fiscal Year 2025 adjustments and update implementations for all employees, including three collective bargaining unions, executive/administratively determined groups, and state-affiliated employees, in collaboration with Payroll, the Kronos Administrator, and the Compensation division.▸ Provides training, technical support, and guidance to HR Liaisons on personnel actions, facilitating their understanding of system processes and ensuring compliance with City policies.▸ Processes the full range of personnel actions including new hires, promotions, salary adjustments, terminations, etc. Manages payroll configurations, ensures the integrity of employee records through meticulous audits, and generates comprehensive reports, demonstrating a keen attention to detail.▸ Conducts regular audits on employee data integrity in Munis (the organization’s HR information system), ensuring payroll accuracy and maintaining compliance with organizational standards.▸ Leverages a comprehensive understanding of the organization's policies (Administrative Regulations), practices, and procedures to resolve concerns and ensure compliance in all HRIS-related activities.▸ Contributes to department success by actively collaborating on special projects and events.

Alexandria, Virginia, United States

The City of Alexandria and Virginia Tech University’s School of Public and International Affairs partner for the Summer 2024 Washington Semester in Leadership and Governance program where students can engage in local government, develop professional relationships, and learn by experience. I am leading the partnership on behalf of the Department of Human Resources and the City.WASHINGTON SEMESTER IN LEADERSHIP AND GOVERNANCE PROGRAM (WSLG)WSLG is a 9-credit summer program for undergraduates that combines a 10-week Washington, D.C.-area internship, policy seminar, and field study experiences immersing participants in the world of policymakers, public servants, beltway bandits, and others who make the D.C. area a unique place to work and live.

Alexandria, Virginia, United States

As the Program Administrator for the Department of Human Resource's City-Wide Summer 2023 Internship Program, I had the distinct honor of orchestrating an impactful experience for a diverse cohort of 29 interns within 17 City Departments.▸ Strategic Project Management: Crafted and executed a comprehensive program roadmap from scratch while aligning each internship with each of the department's goals. Ensured a symbiotic relationship between interns' learning objectives and organizational needs. Collaborated with Department Heads, Division Chiefs, HR Managers, HR Liaisons, the Talent Acquisition team, the Compensation team, and DHR Leadership.▸ Partnership Synergy: Facilitated a partnership with Virginia Tech's Washington Semester Program, offering a unique experience to interns who enriched our program with fresh perspectives and insights.▸ Global Reach: Garnered 190+ applications from over 160 universities worldwide, spanning 20 states and countries, including candidates from California, Egypt, and Nepal.▸ Program Impact: According to survey results, 100% of interns said that they were learning in their position. 100% of intern leaders (supervisors) agreed. A number of internship experiences were extended by the department, benefitting both, the intern and the City of Alexandria and proving significance!▸ Citywide Recognition: Secured recognition in the City Council Priorities Newsletter and in the City Council's Priorities Q2 Update Presentation, underscoring and affirming its significance within the City's strategic initiatives.An Intern Recognition Ceremony was held to magnify the interns' accomplishments and gracefully bring the program to a close.

Alexandria, Virginia, United States

Collaboratively launched and supported the data side of a city-wide policy (A.R. 6-39) that addressed the ongoing challenges posed by the COVID-19 pandemic.▸ Data Management: Personally handled the collection, secure storage, review, and tracking of over 6,000 COVID-19 vaccination and weekly testing records for all city staff members.▸ Strategic Support: Provided essential data-driven insights to leadership, HR liaisons, and various departments, facilitating informed decision-making regarding workplace occupancy and safety protocols.▸ Productivity and Precision: Demonstrated the ability to maintain exceptional productivity levels while upholding stringent accuracy and reliability standards.▸ Security & Confidentiality: Diligently upheld security standards and ensured strict compliance with HIPAA guidelines.

Alexandria, Virginia, United States

▸ Project-oriented experience surrounding HRIS and the implementation of modern methods for document management.▸ Executed various tasks, research, and operational procedures in support of the department.

United States

While primarily focused on process improvement, my role at Amazon gave me the opportunity to develop customer service and teamwork skills in a fast-paced warehouse environment. ▸ Process Improvement: Spearheaded the reconstruction of a location-specific process, achieving a 40% workload increase by significantly improving efficiency and quality throughout the warehouse.▸ Customer Service: Ensured the efficient 'checkout' of over 150 returning delivery drivers daily, emphasizing high-quality customer service and time efficiency. Managed daily work evaluations and maintained effective communication with managers from over 12 dispatching companies.▸ Data Management: Documented and analyzed intake data in real-time using Amazon's secure databases. Upheld correctness and completeness standards during independent work and when training others.

Master Of Public Administration - Mpa, Government, Human Resources Management, And Policy

Schar School Dean's Merit Award Recipient Concentration in Human Resources Management

Bachelor Of Science - Bs, Criminology, 3.94/4.0

Activities and Societies: Minor in Public Administration▸ Engaged in extensive research of criminology, public administration, public.

Undergraduate Certificate, U.S. National Intelligence Studies And Public Administration, 3.94

Activities and Societies: FSU’s Homeland Security & Emergency Management Program Public Administration BranchCourses included.

High School Diploma, Computer Science Information Technology

Activities and Societies: Junior Class President, FIRST Robotics FTC Team, Dual Enrollment