Jill Ayala Email and Phone Number

Answer phones, schedule patient appointments and paymentsAssist Doctor and Back Office Assistant with rooming patientsAssist Doctor with clerical work

Purchase finished goods and raw materials from domestic and overseas vendorsIssue, rec and close out all PO’s – Includes QC for new stylesSource new trims and vendors – Includes price negotiation and substitutions to keep current selling prices validSource domestic suppliers for short lead time reorders in a pro active stanceCoordinate communication between buying, design and sales team to ensure smooth flow toward company target and delivery objectivesSales support - In constant communication with customer and sales team

Development through ProductionLiaison between Sales Rep, Hong Kong Office and CustomersWeekly WIPS and daily communications to prevent interruption of serviceTrack/follow up with all development through production, both domestic and overseasIncludes minor price negotiation, material substitutions and testing to meet customers needsProcess Purchase OrdersTrack all PO’s and keep sales rep & customer updatedWork with art & printing dept, production office and shipping dept

Development through ProductionWork with designer and pattern maker to develop/merchandise lineIncludes PD packets and recording measurements of garmentsAssist and follow up for NY reps with development and customer service – Includes travel to present new line each season (if necessary)Weekly trips to OC to printing facility to work with art directorWork with pre-production and production dept to get orders entered, finalized and shippedIncludes working on cost sheets, trim and fit issues – finding subs when necessaryRelaying routing guide information to production deptLiaison between Buyers and production dept – WIPS, approvals, extensions etc.Source new trims and piece goodsMonthly appointments with current vendors to view new goodsPurchasing of sample piece goods and trimsSalesWork with existing customers – show new line and work on product developmentWeekly sample packets to new customers to develop new leadsWeekly communications – follow upOffice ManagerSupervise an office of 4 – approve all overtime hours and interview new hiresApprovals of all vendor invoices and employee reimbursementsPurchasing of all office supplies

Vendor Support for both divisions - Support vendors through all aspects of production (domestic & import)Update vendors on all routing guide revisions – new grade, new trim, etc.Daily communications to make sure fits/top’s are processed correctly through shipping Approval of trim sheets and placementWork with ticketing department – getting price tickets out to meet deliveriesAssist Import Department – Communications w/ overseas vendors – WIPS, approvals, etc.Pre-development – work with Rampage designer and design technician to put together PD packetsFollow up on WIP’s and developmentCustomer Service – assist vendors with production (fit issues, trim issues, shipping, etc.)Buyer Support – liaison between buyer and vendor (domestic & import)Designer Support – Assist Rampage Designer with design boards, print boards, color cards and approval of lab dipsWork with both trim suppliers for woven labels and accessory carding (LA & HK)Development – Assist VP of Marketing on trim & carding for both divisionsInvolved in development of New Refuge & Heart Moon Star programs