Jill Gregorius Email & Phone Number

United States

Latham, Ny

*Receive all requests for checks, verify invoices, upload into Bill.com*Add and maintain all vendors in Bill.com*Create invoices in Quickbooks according to company practices and submit invoices to customers*Post customer payments by recording cash, checks, and credit card transactions and prepare weekly deposits*Reconcile a large amount of cash from state tournament ticket sales*Investigate delinquent accounts and contact customers to collect payment as expeditiously as possible*Respond to customer inquiries, including processing change of address or contact information and questions regarding invoices and payments*Maintain NYSPHSAA Rule Book Sales website *Receive, process and fulfill Rule Book orders*Ensure accurate inventory and procurement records*Procure Rule Books, Scorebooks and other manuals to meet the supply of customers throughout the year*Obtain, organize and distribute official's exam information and results to state officials organizations.*Maintain ImPACT test accounts for member schools*Responsible for office supply ordering including approving suppliers and maintaining purchasing records*Maintain membership directories for over sixty committees, keep outlook distribution lists and website updated

Albany, New York Area

*Work directly with the Director of Programming and CFO to execute the daily operations of the club*Ensure the club was operating within the boundaries of local, state, and federal laws as well as within the guidelines and policies of all leagues and associations that the club participated in*Maintain office systems and infrastructure to ensure the efficient operations of the club*Build and maintain strong relationships with vendors, field owners, suppliers, and facility managers and execute vendor and independent contractor agreements*Coordinate coaching contracts*Coordinate, market, and execute annual tryouts with the technical staff*Point of contact for members with concerns regarding the club and resolving ordirecting them to the proper channel*Ensure the club calendar is accurate for all teams within the club*Submit for and provide certificates of insurance for all facilities used by the club*Oversee the operation of all BWP Programming & its communications*Coordinate risk management to ensure criminal background checks are completed by all staff*Maintain registration process to ensure accurate and timely registration of clubmembership for all players, participating leagues and events*Work with DOP, DOC, and coaches throughout the year to assess game/training field needs*Secure both indoor and outdoor field rentals for team training*Coordinate team training schedules*Work with referee assignors to ensure proper game officiating requirements are met*Manage team accounts for all teams - collect and record incoming funds from each player and record all expenditures. Make deposits and reconcile over twenty-five bank accounts.*Secure group rates and manage hotel booking as necessary for travel for all teams within the club*Match scheduling - find mutually agreeable date and time for the match, secure fields and officials, coordinate coaches' schedules for all teams within the club

Clifton Park, Ny

*Perform Needs Assessments and document business requirements for custom projects*Work closely with software developers to ensure successful delivery of new releases*Perform Quality Assurance/Regression Testing of all applications to ensure they meet requirements and are of exceptional quality*Installation of new software and manage updates for customers*Train customers on software*Maintain, as well as create product documentation*Maintain high level of customer satisfaction by providing swift response time to customer issues in a professional manner

Troy, Ny

*Maintain CEO’s calendar by establishing appointment priorities and executing scheduling*Coordinate logistics for CEO to speak at conferences and events*Act as a liaison between CEO and other executives and staff*Prepare and submit expense reports for executive staff*Assist in the execution of company legal documents as well as maintain records of all agreements*Company event planning including scheduling venue and menu planning. Negotiate with vendors to secure transportation and accommodations*Maintain office supplies inventory by placing orders, verifying receipt of supplies and evaluating new office products*Completed accounts payable payments by receiving, processing, and verifying invoices

*Administer servers, desktop computers, printers and routers, keeping all systems updated and running efficiently*Troubleshoot problems reported by users*Maintain network and system security*Make system and server purchasing decisions*Maintain user accounts and permissions using Active Directory on Windows Server 2012.*Posted payments to patient’s accounts and verified medical insurance.*Maintained a high level of accuracy and patient confidentiality in Medical Billing entry.*Reviewed patient statements for accuracy and completeness and obtained missing information, as well as resolved billing issues identified by insurance carriers and patients.

*Provide hardware and software support to approximately 40 users on desktops and laptops*Monitor hardware performance on desktops, laptops and servers, recommend upgrades and perform installations*Make hardware and software purchasing decisions*Perform monthly preventative maintenance of systems*Install, configure, and update client/server applications*Provide instructions and training on both software and peripheral devices*User accounts/permissions maintenance using Active Directory in a Windows Server 2008 environment*Install, publish and maintain applications in a Citrix environment*Monitor, troubleshoot, and resolve issues with the nightly backup*Responsible for creating and maintaining the firm’s Disaster Recovery Plan*Maintain hardware and software inventories*Manage file and print servers*Install and configure network printers*Support network scanning capabilities*Administer cell devices including USB Modems, Blackberries, Smart Phones and MiFis*Received, processed, and verified all incoming invoices as well as issued payments to vendors, charging expenses to appropriate accounts